Associate Facilities Planning Specialist

University of Wisconsin-Oshkosh
Wisconsin, United States
Salary Not Specified
Jan 30, 2020
Employment Type
Full Time

Working Title: Associate Facilities Planning Specialist Official Title: Associate Facilities Planning Specialist Employment Class: Non-Instructional Academic Staff FTE: 1.0 Compensation: up to $48,000 FLSA Status: Exempt Terms of Employment: Annual, Fixed Term-Renewable Position Summary: This position reports to the Director of Facilities Planning and Construction. The Planning and Construction department, which is part of Facilities Management, is responsible for providing planning, design and construction services for 3.3 million GSF of buildings in addition to oversight of leasing and facility usage agreements for the UW Oshkosh campuses.

This position is responsible for assisting with space management planning activities and office space design; designing and overseeing complex interior improvement projects; reviewing design and construction activities; and developing specifications for procurement of furniture. Act as UW Oshkosh project manager for the design and construction of renovations, remodeling and new construction by directing the work of project architects/engineers, building construction representatives and campus staff to assure that the project is completed in accordance with approved programs, schedules and budgets; or review plans for compliance with building codes; and recommend and approve finish material selection. Develop, select, specify, requisition and oversee furniture, ergonomic equipment and finishes for all space on campus.

In addition, the position develops and maintains a sophisticated computer-aided design data base system which includes office space inventory and management system for campus buildings. This position exercises considerable independent initiative and independent judgment in establishing daily priorities in activities, and makes decisions involving space management planning and design with upper level agency representatives typically without the supervisor present. Work will typically be performed under general supervision.

Physical requirements of the position are the ability to walk around campus, climb ladders, carry large sets of building plans, read a measuring tape, etc. A number of areas that this position will need to access are not fully accessible due to stairs, narrow doorways, equipment layout etc. Responsibilities I. Design Responsibilities (70%)

A. Work with end user(s) to determine remodeling needs and develop proposed solutions, conferring with architectural, mechanical and electrical engineers to establish feasibility and effect of space layout plans and furniture on the building''s heating, cooling, ventilation and electrical and data communications systems. Make recommendations on scope and impact regarding proposed floor plan changes. B. Complete construction cost estimates and timelines for new construction, remodeling and renovation projects. Prepare life cycle cost analyses of development alternatives. C. Develop Divisions 2-13 and Division 16 construction specifications for assigned projects. D. Act as project manager for the design and construction of projects by directing the work of architects/engineers, building construction representatives and owner/agency staff to insure that the project is completed in accordance with approved programs, schedules and budgets. E. Manage the interior improvement construction projects at the various buildings, tracking schedules and costs, coordinate work with tenant representatives and oversee compliance with construction specifications. F. Prepare bidding and construction contracts for projects delegated to this campus. Review and approve contract change orders. Approve consultant and contractor pay requests. Carry out construction contract administration to ensure compliance with design plans and specifications and the approved budget. Complete final project inspections, punch lists and final project closeout documents. G. Evaluate contractual facilities designers and review their work for compliance, accuracy and conformity to codes and standards. H. Perform a high level of interior design work on furniture layouts and small interior remodeling projects using AutoCAD. I. Determine interior finishes for assigned projects including recommending colors and material selections to the end user(s). J. Supervise construction and develop final punch lists for assigned projects. K. Work with Badger State Industries, and other furniture vendors, to quote campus developed furniture designs, review their final CADD drawings for compliance with our designs and verify Bill of Materials is correct. L. Oversee furniture installations, develop punch lists and follow thru till all work is completed, on assigned projects. M. Develop, assemble and maintain an adequate library of space management resource materials for use in office space design N. Maintain a current and comprehensive knowledge of architectural, construction and interior design principles and practices. O. Ability to communicate graphically through hand sketching to convey possible solutions to problems, detail out building conditions etc. is desirable.

II. CADD Responsibilities (25%) A. Modify the existing field verified drawing files to reflect the campus’s established standards. B. Establish, maintain and update as needed, a server based, campus drawing symbols library which reflects the universities needs versus industry available symbols. C. Create accurate field measured floor plans for all campus buildings that do not have existing field measured plans. D. Provide project CADD drafting support to the director, senior project manager and facilities designers in completing construction drawings for in-house projects, bid packages, and furniture projects. E. Provide on-going floor plan updating as projects are completed and as-built conditions can be determined. Position will be responsible for verifying as-built conditions. F. Expand building floor plan files, once initial development phase is completed, to include existing ceiling/lighting layouts and electrical/telecommunications information. G. Work with telecommunications staff to support interface of AutoCAD files with their database. H. Position requires the ability to read and understand architectural, plumbing, HVAC, electrical and structural floor plans and details. I. Use architectural and engineering scales and use/understand building industry terminology and nomenclature. J. Use mathematics/geometry principles as it relates to reading, drawing, understanding floor plans and calculating square footages. Accuracy in spelling is required.

III. Miscellaneous Responsibilities (5%) A. Work with campus IT staff related to the department’s networked printers and drawing plotter as well as technical problems related to AutoCAD software/ hardware interface. B. Communicate with architectural and engineering consultants to convey university CADD information for projects designed by outside consultants. C. Prepare documents using Microsoft Word and Excel. D. Use Microsoft Access database software for developing project documentation. E. Accomplish other duties as assigned. Qualifications Required: 1. A two-year building industry (architectural, plumbing, HVAC, electrical, civil) drafting/design degree, and two years architectural drafting/design experience, with a minimum of four years total, using AutoCAD R2010 or higher software. Six years drafting/design experience (minimum four years using AutoCAD 2007 or higher software) in an Architectural environment will be considered equivalent.
2. Work experience with conceptual/technical interior design and space planning, project proposal preparation and budget development, project production, design and planning methodologies.
3. Work experience using AutoCAD, Excel, Access, Microsoft Word and PowerPoint for the design, drawing and management of construction projects.
4. Experience performing 3-D rendering in AutoCAD R. 2011 or REVIT 2011 or higher software.
5. Experience using computer aided drafting and design software on a personal computer. Preferred: 1. Experience with AutoCAD v. 2017 or higher software.
2. Experience with REVIT v. 2017 or higher software.
3. Bachelor Degree in interior design, interior architecture, architecture or engineering from accredited institution.
4. Experience with reviewing building design, HVAC, plumbing and electrical systems
5. Work experience in a higher education environment. To Apply:

Applicants must submit the following documents using the online application:

cover letter, resume, and a minimum of three professional references.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by October 25, 2020, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWO’s Police Department, at (920) 424-1212 for a paper copy.

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