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Payroll Associate

College of Lake County
Illinois, United States
Salary Not specified
Posted Date
Jun 24, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Employment Type
Full Time
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Payroll Associate

Internal Position Title: Payroll Associate

Posting Number: S01815

Department:: Finance Department

Position Type: Staff

Job Family: Classified

College of Lake County is seeking a Payroll Associate to join our Payroll Department.
The Payroll Associate prepares the payroll for all employees of the College, including grant and contract programs.

CLC offers a competitive salary, excellent benefits that currently includes BlueCross/BlueShield of Illinois health, Delta dental and Superior vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, generous vacation, sick and personal time off and 14 paid holidays each year.

The College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni. Long-known as an employer of choice in Lake County, CLC was ranked #15 on the Forbes list of Top 100 Employers in the State of Illinois for 2019.

Required Qualifications:
  1. A high school diploma, or equivalent, is required.
  2. A minimum of two (2) years of payroll-related experience is required.

Desired Qualifications:
  1. Associate’s degree in accounting or finance
  2. Knowledge of payroll and payroll processing
  3. Prior knowledge of PeopleSoft software
  4. Bilingual in Spanish and English

Posting Date: 06/23/2022

Closing Date:

Expected Start Date:

Special Instructions Summary:

Pay Rate: $18.59

Full-Time/Part-Time: Full Time

Location Grayslake

Total Hours Per Week: 40.00

Work Schedule:
Monday - Friday, Hours: 8:00 a.m. - 4:30 p.m. Hours may vary based on the needs of the college.

Software Testing Required: Excel, MS Word

Interview Process Requirements: None

EEO Statement:
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities. EOE/AA/M/F/D/V

Summary of Essential Functions:
Student/Customer Service: 20%
1) Respond to inquiries from employees regarding payroll checks, withholding, etc.; refer employee to Administrator as appropriate.

Payroll/Reconciliations/Reporting: 25%
1) Determine that all salaries are posted to the appropriate accounts as indicated in the labor distribution reports and in accordance with the guidance of the Comptroller and in cooperation with the Director of Business Services
2) Balance, prepare, and submit quarterly payroll reports
3) Initiate, prepare, and issue W-2 and miscellaneous revenue forms.
4) Coordinate all payroll activities in accordance with the systems requirements of the payroll system, and work with the Information Systems Director and staff as necessary.
5) Perform clerical, secretarial, and other duties as assigned.

Department Operations and Processes: 50%
1) Prepare the bi-weekly pay checks of all employees.
2) Ensure that all authorized, or legally mandated, withholdings are withheld, are supported by appropriate documentation, and are forwarded promptly to the appropriate agency with the necessary remittance advice.
3) Enter employees on the payroll only with the written authorization of the Director of Human Resources or a designee; verify that all employee wages, stipends, payouts, salary increases, and mentor payments have been approved by the Director of Personnel (or designee) and are submitted on appropriate authorization forms.
4) Review contracts, authorization forms, and notice in change of salary forms to ensure that all amounts being paid are in accordance with current documentation.
5) Verify the enrollment for Life Insurance, Long-Term Disability, Health and Dental Insurance, prepare billings and records for all payments for current employees and for employees on Leave of Absence who are continuing insurance, or those who have opted for COBRA.
6) Ascertain that all student worker’s wages are submitted on proper authorization forms, with the approval of the Director of Financial Aid, or designee, before entering into the payroll system.
7) Process direct wire transfer deposits of payroll checks.

Other: 5%
1) Other duties as assigned
2) Assist with Payroll projects

To apply, visit jeid-49f5a89d6ef9034ebfd3976b022b6856
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