Director of Operations, Office of Research

Posting Details

Position Information

Position Title

Director of Operations, Office of Research

Position Type

Administrator

Job Number

SA3012122

Full or Part Time

Full Time

Employee Status

Regular

Posting Date

06/23/2022

Position Summary Information

Job Description Summary

The Office of Research at Chapman University seeks a Director of Administrative Operations who reports to the Vice President of Research. The Director is a member of the OOR director team and works collaboratively with the team to achieve the goals and strategic priorities of the OOR and VPR . The Director’s primary responsibilities include management of the Office of Research’s operational and financial operations.

Responsibilities

Financial responsibilities include but are not limited to the following: review and approve daily financial transactions:

• Reconcile accounts
• Prepare budget financial reports
• Forecast quarterly indirect cost income and expenditures
• Manage internal award budgets
• Assist VPR with enhancement requests
• Work collaboratively with academic and administrative offices across campus on financial matters related to OOR .

Operation responsibilities include but are not limited to the following:

• Manage day-to-day operations of the OOR
• Understand and comply with university policies and procedures pertinent to operations
• Work with Human Resources to hire, supervise, and evaluate OOR office staff and student worker pool
• Develop and update staff job descriptions
• Work with OOR Directors to understand and support their staffing needs
• Prioritize operation workflow in OOR to ensure deadlines associated with operations are met
• Oversee the OOR website to ensure information is up-to-date.
• Additionally, the Director will support the VPR on special projects as needed.

Required Qualifications

• Bachelor’s degree in finance or accounting or three years of financial management experience in a complex administrative unit.
• Minimum 3 years experience overseeing departmental operations, including personnel supervision.
• Demonstrated ability to work as a team member and team leader.
• Excellent verbal and written communication skills.
• Excellent computer skills and deep familiarity with excel and its advanced functions related to financial tracking.
• Demonstrated ability to work independently, on multiple projects, and prioritize work to meet deadlines and achieve OOR goals and objectives.

Desired Qualifications

• MBA or master’s degree in finance or accounting.
• Prior work experience at a university in a supervisory or management position.
• Familiarity with CU software and management platforms, e.g. PeopleSoft Financials, PeopleAdmin, Concur, etc.

Special Instructions to Applicants

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, credit cheeck, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

Maximum Number of References

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation 1