Reporting to the Director of Business Operations, provide on-site
management of the physical offices of the Institute for
Quantitative Social Science in the CGIS Knafel Building, support
resident graduate students and the undergraduate research scholars
program, and serve as assistant to one senior faculty member and
one emeritus faculty member.
Auto req ID
403028 Faculty Assistant II
USA - MA - Cambridge
55 - Hvd Union Cler & Tech Workers
2 years office experience
Additional Qualifications and Skills
Must possess excellent organizational skills and ability to work
independently and as part of a team in a fast-paced, ever changing
priority environment. Requires a high degree of organization and
ability to prioritize and execute tasks efficiently. Must have
strong computer skills in MS Office Suite. Must be pro-active,
exhibit sound judgment, have excellent communication skills and a
focus on customer support. Must be flexible as certain events or
timelines may be of short notice and require accelerated planning.
Some overtime, including evening and weekend work, may be required,
as dictated by events schedule.
Screenings required: Criminal, Identity
We are unable to provide visa sponsorship for this position.
All formal offers will be made by FAS Human
Institute for Quantitative Social Science (IQSS)
The Institute for Quantitative Social Science (IQSS) is an
interfaculty initiative that helps social scientists leverage
advances in computing technology, quantitative methodology, and
behavioral research - toward the goal of understanding and solving
some of the greatest problems that affect human societies.
Reporting to the Director of Business Operations, the Office
Manager will support two faculty in their teaching, research, and
professional duties, and will provide support to the Institute's
activities and operations, including support to the Undergraduate
Research Scholars Program with various administrative duties. The
Office Manager is the "face" of IQSS, sitting in the main
operations office. The person must be knowledgeable about a
wide-range of Institute activities and processes, including hiring
processes, and procurement and reimbursement processes. As the
position supports two faculty while also managing myriad other
tasks, it requires a high degree of organization and ability to
prioritize and execute tasks efficiently. It is a position that
will work with a wide-range of constituents across the university:
undergraduates, graduate students, staff, and faculty.
Faculty Assistant duties:
Office Management duties:
- Supports the teaching, research, and professional duties of one
senior faculty and one emirtus faculty in the Department of
- Edits reports, manuscripts and articles.
- Retrieves and tracks information from libraries and online
sources. Prepares Slides and Presentations, and gathers, prepares
and distributes course materials, including online research.
- Updates faculty web pages as needed.
- Manages calendars, prioritizes mail, handles correspondence,
schedules meetings, makes travel arrangements and processes
Undergraduate Research Scholars (URS) Program
- Oversees graduate student office space assignments and
- Works with Director of Business operations on preparing offices
for incoming affiliates
- Keeps inventory of supplies and maintains office equipment,
coordinating repairs as needed.
- Distributes mail
- Maintains phone inventory including phone moves, repairs,
disconnection, installations, billing, and purchasing of center
cell phone and hot spot connectivity devices
- Provides technical support for conference room A/V setup
- Responds to general inquiries about IQSS
- Will manage one student office coordinator if one is hired
New Hire Paperwork for Students and Temps:
- Working with the Director of Business Operations and
Coordinator of Communications, assist with hiring process of
scholars by advertising positions and referring candidates to
faculty for review.
- Meet with URS students to process new hire paperwork including
I-9s and enter in PeopleSoft QuickHires. Apply for Federal Work
Study Program funds if applicable.
- Work with Event Coordinator to book meeting rooms and order
catering related to monthly seminars, community events, and
- Assist Director of Business Operations and Event Coordinator to
plan annual URS events.
Graduate Student Grant Program Assistant:
- Meet with non-URS students, temps, and LHTs to process new hire
paperwork including I-9s and enter in PeopleSoft QuickHires. Apply
for student Federal Work Study Program funds if applicable.
- Working with Director of Business Operations, facilitate
Graduate Student Grant Programs by organizing applications for
travel and research grants
- Score applications based on pre-set criteria
- Work with students to collect narrative reports on how funds
were spent and how grants benefitted research
- Prepare Metrics and track usage of awards
- Manage expenses within assigned budget allocation
Faculty of Arts and Sciences
We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
The University requires all Harvard community members to be fully
vaccinated against COVID-19 and remain up to date with COVID-19
vaccine boosters, as detailed in
Harvard’s Vaccine & Booster Requirements
. Individuals may
claim exemption from the vaccine requirement for medical or
religious reasons. More information regarding the University’s
COVID vaccination requirement, exemptions, and verification of
vaccination status may be found at the University’s “COVID-19
Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/
Commitment to Equity, Diversity, Inclusion, and
Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.