Provides administrative support to facilitate the work of the
departments and programs of Philosophy; Comparative Literature, and
Law Justice and Society.
Washington and Lee University actively promotes a dynamic and
inclusive environment that allows students and employees of
multiple backgrounds, cultures, and perspectives to learn, work,
and thrive together. Successful candidates will contribute to that
environment and exhibit potential for excellence in their areas of
- Answers phones, greets visitors, opens and distributes mail,
complies with requests for information, forms, etc. Provides verbal
and/or written responses to inquiries from students, parents, the
public, employees, vendors, etc., regarding a variety of
- Edits, types, assembles, photocopies and distributes
course-related work from typed and handwritten drafts. Assists
administrators and faculty members with word processing, e-mail and
other questions and problems.
- Completes forms and documents. Prepares reports, presentations,
mailings, etc. (including using word processing, electronic mail,
desktop publishing, dictation, transcription, etc.), and/or
modifies, maintains, or creates spreadsheets and databases for
analyzing or managing data. May perform calculations and
computations, including basic statistical and/or data analysis and
account reconciliation. Reviews reports or budgets and compares to
standards; identifies and documents variances.
- Notifies colleagues of deadlines and coordinates class and room
- Where appropriate, prepares and drafts correspondence on behalf
of department, prepares documents or reports and/or researches
administrative issues and provides analysis or summary. Produces
correspondence following standard letter writing etiquette,
reviewing drafts for grammar, spelling, punctuation and
- Prepares and organizes highly confidential materials, including
those relating to end-of-term course and program evaluation,
promotion, pre-tenure, and tenure reviews via Digication. Collects,
organizes, analyzes, and preserves data from various sources.
- Maintains and reconciles budgets for departmental,
institutional or work unit accounts; monitors expenditures and
performs simple analysis on accounts; prepares both special and
recurring reports for supervisor and authorizes payments within
prescribed limits; makes recommendations for purchases.
- Develops and coordinates office processes. Maintains
departmental files and records, following standards for length of
file retention as posted by General Counsel. Maintains department
webpage. Orders textbooks, desk copies and supplies.
- Maintains calendar(s) for assigned staff, regularly
prioritizing and arranging meetings, conferences and appointments;
arranges necessary travel reservations and itineraries; anticipates
and prepares background materials needed. Manages all receipts and
business office travel documents.
- Schedules departmental functions and coordinate refreshments or
food where necessary. Works with University Catering and outside
vendors and plans setup with University Facilities. Organizes
events, planning and organizing conference and group meetings, and
arranges for travel and hotel accommodations for group
- Assists department head in coordinating searches for new hires
via Interfolio. Works with Human Resources and the Dean’s Office on
all aspects of job posting and candidate application collection.
Corresponds with candidate to schedule Zoom interview, organizes
on-campus interview travel and itinerary, final notifications, and
maintains all hiring records for the Department.
- Supervises, monitors or coordinates the activities of work
- Other duties as assigned.
High school diploma plus three years
of administrative support experience, or a combination of education
and experience from which comparable skills are acquired.
Associate’s degree preferred. The applicant must be proficient in
typing and word processing, and know how to use Microsoft Office
software extensively, including Word, Excel, Outlook, and how to
maneuver the internet. The applicant must have excellent
proofreading, grammar and spelling skills. Must be detail-oriented,
have the ability to multi-task, and possess strong organizational
skills. Serves as an advocate for the department and program,
becoming well integrated within the broader activities of the
department and program and developing a good grasp of the
department’s and program’s roles within the overall University
mission and structure. Must be a self-starter and have the ability
to work independently, as well as to communicate and interact
effectively in a professional, confidential, and courteous manner
with faculty, staff and students. Demonstrated ability to handle
confidential and sensitive information. The ability to work with
frequent interruptions and manage multiple projects, priorities and
deadlines. Previous experience in an academic setting
M-F, 8:30 am - 4:30 pm. This position is
full-time for 10 months during the academic year, with two months
off during the summer.
$19.56 - pay commensurate with
Review of applications will begin immediately and continue until
the position is filled. Resume and cover letter are
Upload both required documents to the Resume/CV
upload section of the application. You will be asked to provide
names and contact information for three professional
External Applicants: Application instructions for external
applicants are located on the jobs.wlu.edu or here
Current W&L Employees: Apply from your existing Workday
account. Instructions are located at jobs.wlu.edu or here
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
- Grasping: Applying pressure to an object with the fingers and
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
The worker is not substantially exposed
to adverse environmental conditions.
Types of Work:
Sedentary work: Exerting up to 10 pounds of
force occasionally and/or a negligible amount of force frequently
or constantly to lift, carry, push, pull or otherwise move objects,
including the human body. Sedentary work involves sitting most of
the time. Jobs are sedentary if walking and standing are required
only occasionally and all other sedentary criteria are met.
Non-Exempt, Full Time, Benefit Eligible
The university requires employees to become fully vaccinated for
and new employees must provide proof of at least their
first shot prior to the first day of employment. Boosters are
required. Individuals may seek a medical or a religious exemption
to the vaccination requirement.