Admission Data Analyst
Reporting to the Admission Information Systems Manager, this
position measures admission and enrollment data and links said data
to the vision of the Office of Admission, Office of Student
Financial Services, and the mission of Bates College. Identifies
data needs and develop reporting tools, business practices, and
comprehensive strategies to fully utilize the functionality of
office systems throughout each phase of the admission cycle.
Provides statistical analysis and summaries of data, and presents
findings to internal and external constituents and strategic
partners. Manages metrics preparation, analyzes historic trends,
and creates dashboard reporting for the office to support strategic
decision making and provide requested information. Assists with the
design and implementation of new processes that support data
Works closely with the Vice President for Enrollment and Dean of
Admission and Financial Aid, all members of Office of Admission,
Student Financial Services, Trustees, Advancement, Bates
Communications Office, Student Affairs, Athletics, Office of
Intercultural Education, Office of the Registrar, Faculty Committee
on Admission and Financial Aid, Office of Institutional Research,
and other select college leaders to provide reports and data
- Work with Vice President for Enrollment and Dean of Admission
and Financial Aid, Director of Admission, and Director of Student
Financial Services to identify reporting and data needs relative to
division-wide goals and strategic priorities.
- Primary developer of data queries, reports, and analysis for
the Office of Admission as a judicious user of Slate, Banner, and
- Work with Information Systems Manager and Director of
Operations and other Admission and Student Financial Services staff
to help improve efficiency and enhance productivity of data-related
- Provide leadership to Admission colleagues to maximize
transparency of data and results, to assist the staff in working
smarter and more efficiently in all data-reporting projects.
Provide documentation and training to enable admission staff to
build queries, generate reports, and execute procedures to support
their use of Slate. Ensure data standards are widely known and used
within Admission operations.
- Produce reports, analysis, and recommendations during student
recruitment, selection, and enrollment.
- Build internal reports and dashboards in Slate to collect and
analyze data related to communication campaigns, territory
management, visit programs, recruitment travel, virtual
programming, events, alumni in admission activities, prospective
student engagement through the admission funnel, selection,
admission, yield, and transfer enrollment.
- Provide key enrollment data and reports relative to
institutional goals for campus constituents such as the President,
Senior Staff, Trustees, Communications Office, Institutional
Research, and Faculty Committee on Admission and Financial
- Generate, maintain, and analyze reports specifically designed
for external constituents (i.e. NESCAC, Expendables, annual
Admission Profile, etc.)
- Work closely with and submit data files for external vendors
such as Human Capital Research Corporation and MARKETView.
- Coordinate with Office of Institutional Research on responses
for questionnaires, news articles, Common Data Set, IPEDS, and
other mandated reports and surveys for internal use and external
- Collect and analyze first-year student data, trends, etc. as
requested by campus constituents in order to support enrollment
policies and strategies.
- Apply research methods in the collection and analysis of
- Conduct independent research and data analysis.
- Serve as a member of the Office of Admission Senior Leadership
- Serve as a primary Office of Admission liaison to Institutional
- Collaborate with campus partners on data warehousing endeavors
- Participate in professional associations and listservs to
utilize community support from other institutions and to share best
- Other duties as assigned by Information Systems Manager,
Director of Admission, Director of Student Financial Services,
and/or Vice President for Enrollment and Dean of Admission and
• Bachelor’s Degree required, preferably in math, statistical
analysis, social science, operations research, or related
• A minimum of one year of experience in an Admission setting,
preferable in higher education, or an equivalent combination of
education and experience
• At least two years of experience with data management/reporting,
data analysis/presentation, relational databases, data
visualization tools, data query tools, and basic statistical
• Familiarity with the academic environment and higher education,
preferably the liberal arts.
• Knowledge of admission cycles, terminology, and best practices
preferred but not required.
• Familiarity with Slate and Argos preferred
Skills and Knowledge
• Proficiency in basic SQL, MS Office, and basic knowledge of HTML;
experience with SPSS, Microsoft Access, Qualtrics, and
intermediate-advanced Microsoft Excel skills
• Demonstrated ability and knowledge of research designs,
statistical methods, and survey methodologies
• Ability to manage multiple complex projects and prioritize work
to ensure deadlines are met
• High degree of accuracy and excellent attention to detail
• Strong problem solving and research skills to identify and
resolve data related issues
• Ability to work independently and collaboratively in a high
volume work environment
• Ability to communicate technical solutions to non-technical
colleagues; ability to compile, analyze, and synthesize data into a
clear, precise format and presentation; excellent written, verbal,
and presentation skills
• Experience with Slate (or similar higher education admission and
recruiting CRM system) and a student information system.
• Strong interpersonal skills (a sense of humor is a plus) with
ability to develop and maintain collegial relationships. Must be
flexible, collaborative and have a positive attitude.
• Genuine curiosity about the world, particularly higher education
and issues of diversity and access.
• Willingness and ability to learn additional applications as
• Personal commitment to excellence and the mission of a top-tier
small liberal arts college.
• Desired: demonstrated experience with predictive
analytics/modeling to support student enrollment.
• Desired: demonstrated experience using data
Bates College offers competitive salaries, excellent benefits
(health, dental, sick leave, 24 days of vacation, 2 personal days,
12 paid holidays, dependent care subsidy, free parking, access to
library and athletic facilities & more) and a supportive,
collegial environment in a drug- and smoke-free workplace.
Equal Employment Opportunity Statement:
Bates College is committed to the principle of equal opportunity
and providing an educational and work environment free from
discrimination. The college prohibits discrimination on the basis
of race, color, national or ethnic origin, religion, sex, sexual
orientation, gender identity or gender expression, age, disability,
genetic information or veteran status and other legally protected
statuses in the recruitment and admission of its students, in the
administration of its education policies and programs, or in the
recruitment of its faculty and staff. Bates College adheres to all
applicable state and federal equal opportunity laws and
regulations. All college faculty, staff, students, contractors,
visitors, and volunteers are responsible for understanding and
complying with the Non-Discrimination Policy.
Inquiries concerning the college’s policies, compliance with
applicable laws, statutes, and regulations (such as Title VII,
Title IX, and ADA/Section 504), and complaints may be directed to
Gwen Lexow, Title IX Officer, 207-786-6445 or via email at firstname.lastname@example.org
Bates is internationally recognized as a leading liberal arts
college, attracting 2,000 students from across the U.S. and around
Since 1855, Bates has been dedicated to educating the whole person
through creative and rigorous scholarship in a collaborative
residential community. Committed to opportunity and excellence,
Bates has always admitted students without regard to gender, race,
religion, or national origin.
Cultivating intellectual discovery and informed civic action, Bates
prepares leaders sustained by a love of learning and zeal for
responsible stewardship of the wider world. Bates engages the
forces — intellectual trends, demographic changes, and technology —
that are transforming higher education and the world into which our
Bates has highly competitive admissions, graduates over 90 percent
of its entering students, and more than half of its alumni earn
graduate degrees. Bates employs 200 faculty members and 550
The college is proud of deep roots in the Lewiston/Auburn
community, Maine’s second-largest urban area with a population of
approximately 65,000. Bates is located on a beautiful, 133-acre,
traditional New England campus in Lewiston, an emerging city with
an entrepreneurial climate, a lively arts scene, and a dynamic
business community. Bates is 35 miles north of Portland, 140 miles
north of Boston, and 350 miles north of New York City.
Jul 26 2022 Eastern Daylight Time