Registrar Advisor (Multiple Openings)

Position Title Registrar Advisor (Multiple Openings) The Opportunity The Registrar Advisor is a full-time, 12-month, position in the Office of the Registrar at Colorado School of Mines. The office is organized into three functional areas: Advisors, Systems, and Policies and Procedures. Under the direction of the Associate Registrar – Advising & Operations, the Registrar Advisor provides student services advising and support to prospective and current students, faculty, staff, and alumni. The position works independently in researching, planning, coordinating, implementing, managing and communicating on all central advising functions including student records, registration, and degrees. The position, using a broad knowledge of degree requirements; registration policies, processes, and procedures; and deep and collaborative connection to advisors, administrators, and faculty in departments, acts as a front-line resource for students navigating their degree programs, and for faculty implementing innovative degree programs and courses. Position works collaboratively with the Associate Registrar and other Registrar Advisors to analyze and implement procedures that ensure successful and transparent management of office functions and delivery of high-quality directly customer service.

Flexible work arrangements are available within the State of Colorado; for our policy related to flexible work options, click here. This position is 8-5, M-F, but will allow up to 1-3 days working from home during non-peak times with approval of supervisor. Responsibilities

Student Services Support (40%)

• Work directly with current and prospective Mines students, advisors, and program directors on all manner of enrollment, records, and degree topics. In this role, position must have broad understanding of institutional and programmatic degree requirements so that she/he can provide timely advice to students and faculty as they navigate the institution’s policies and procedures related to student progress toward degree, graduation, creation of new degree programs, etc. Provides assistance and advice to students with online registration, registration changes, and status updates. Enforces institutional standards but works independently to interpret acceptable variations from policy to appropriately resolve issues as they arise. Develop and implement new procedures and systems to effectively serve Mines constituents. Assist students and campus advisors with technology questions related to Registrar services.

Records and Registration Compliance Management (30%)

• Primary management of student records, in accordance with FERPA, including but not limited to, transcript requests, verifications of enrollment, receipt of grades, address data entry, and ongoing academic record maintenance. Determine the processes and coordinate the records management for all active and former student files. Create optimal course schedules, update curriculum requirements, prepare and manage student registration. Coordinate the end of term grade processes; including faculty grade submissions, grade changes, and student course feedback.

Veterans Support Services (20%)

• Support programs to assist with the enrollment, retention, and graduation of veterans, service members, dependents, and surviving members, to include building relationships with students to explain benefits, eligibility requirements, and assure compliance with the Veterans Administration rules and regulations.

Special Projects and Registrar Office Representation (10%):

• Lead one-time special projects to support programs and Registrar Advisor initiatives. Attend meetings to represent the Office of Registrar with all campus partners.

Minimum Qualifications

• A bachelor's degree from an accredited college/university.
• 1+ years of experiences in college admissions, student advising, or systems.
• 2+ years of technical systems experience and demonstrated ability to use systems to maintain student records and produce reporting records.
• Demonstrated experience in processing and organizing large volume of paperwork relative to students and have solid understanding of academic processes, as well as courses and terms relevant to the institution.
• Demonstrated experience working in identifying and utilizing data in decision making.
• Demonstrated experience working in a fast-paced environment under the pressure of deadlines with accuracy and attention to detail.
• Outstanding professional oral and writing communication skills.

Preferred Qualifications

• Candidates with familiarity and/or prior work experience in an academic institutions and familiarity with accreditation agencies and federal regulations that pertain to student records are highly desirable.
• Experience with Banner, Degree Works, and Cognos experience or related student information system.
• Experience in multiple areas of the registrar functional areas.
• Experience working with Veterans Benefits, College Opportunity Fund, transcript credit evaluation, graduate programs, International students, etc.

About Mines & Golden, CO
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Pay Range

$50,000 - $56,300

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes fully paid medical and dental premiums, as well as vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits . How to Apply Review of applications will begin on July 10 and continue until filled. Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.

Contact Kathleen Feighny, Human Resources, at kfeighny@mines.edu with any questions about this opportunity.

This posting may be used to fill multiple vacancies based upon business needs. Background Investigation Required Yes COVID-19 Vaccine Requirement This position will require documented proof of full COVID-19 vaccination or exemption because of a medical or religious exclusion. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.


Advertised: Jun 22, 2022 Mountain Daylight Time
Applications close: