Registrar Advisor (Multiple Openings)
The Registrar Advisor is a full-time, 12-month, position in the
Office of the Registrar at Colorado School of Mines. The office is
organized into three functional areas: Advisors, Systems, and
Policies and Procedures. Under the direction of the Associate
Registrar – Advising & Operations, the Registrar Advisor
provides student services advising and support to prospective and
current students, faculty, staff, and alumni. The position works
independently in researching, planning, coordinating, implementing,
managing and communicating on all central advising functions
including student records, registration, and degrees. The position,
using a broad knowledge of degree requirements; registration
policies, processes, and procedures; and deep and collaborative
connection to advisors, administrators, and faculty in departments,
acts as a front-line resource for students navigating their degree
programs, and for faculty implementing innovative degree programs
and courses. Position works collaboratively with the Associate
Registrar and other Registrar Advisors to analyze and implement
procedures that ensure successful and transparent management of
office functions and delivery of high-quality directly customer
Flexible work arrangements are available within the State of
Colorado; for our policy related to flexible work options, click
is 8-5, M-F, but will allow up to 1-3 days working from home during
non-peak times with approval of supervisor.
Student Services Support
Records and Registration Compliance Management
- Work directly with current and prospective Mines students,
advisors, and program directors on all manner of enrollment,
records, and degree topics. In this role, position must have broad
understanding of institutional and programmatic degree requirements
so that she/he can provide timely advice to students and faculty as
they navigate the institution’s policies and procedures related to
student progress toward degree, graduation, creation of new degree
programs, etc. Provides assistance and advice to students with
online registration, registration changes, and status updates.
Enforces institutional standards but works independently to
interpret acceptable variations from policy to appropriately
resolve issues as they arise. Develop and implement new procedures
and systems to effectively serve Mines constituents. Assist
students and campus advisors with technology questions related to
Veterans Support Services
- Primary management of student records, in accordance with
FERPA, including but not limited to, transcript requests,
verifications of enrollment, receipt of grades, address data entry,
and ongoing academic record maintenance. Determine the processes
and coordinate the records management for all active and former
student files. Create optimal course schedules, update curriculum
requirements, prepare and manage student registration. Coordinate
the end of term grade processes; including faculty grade
submissions, grade changes, and student course feedback.
Special Projects and Registrar Office Representation
- Support programs to assist with the enrollment, retention, and
graduation of veterans, service members, dependents, and surviving
members, to include building relationships with students to explain
benefits, eligibility requirements, and assure compliance with the
Veterans Administration rules and regulations.
- Lead one-time special projects to support programs and
Registrar Advisor initiatives. Attend meetings to represent the
Office of Registrar with all campus partners.
- A bachelor's degree from an accredited college/university.
- 1+ years of experiences in college admissions, student
advising, or systems.
- 2+ years of technical systems experience and demonstrated
ability to use systems to maintain student records and produce
- Demonstrated experience in processing and organizing large
volume of paperwork relative to students and have solid
understanding of academic processes, as well as courses and terms
relevant to the institution.
- Demonstrated experience working in identifying and utilizing
data in decision making.
- Demonstrated experience working in a fast-paced environment
under the pressure of deadlines with accuracy and attention to
- Outstanding professional oral and writing communication
About Mines & Golden, CO
- Candidates with familiarity and/or prior work experience in an
academic institutions and familiarity with accreditation agencies
and federal regulations that pertain to student records are highly
- Experience with Banner, Degree Works, and Cognos experience or
related student information system.
- Experience in multiple areas of the registrar functional
- Experience working with Veterans Benefits, College Opportunity
Fund, transcript credit evaluation, graduate programs,
International students, etc.
Mines is consistently ranked
among the top engineering colleges
in the United States and ranks number one as the best public school
in the state for best value colleges. Mines is located in the heart
of Golden, Colorado, a western suburb of Denver. The campus
location offers a small-town ambiance with close proximity to all
that the Denver metropolitan area has to offer with an abundance of
cultural events, museums, theaters and sporting venues. An arid
climate and an average 300 days of sunshine per year make the area
an ideal place to live, work and play. We seek individuals who
value a diverse and inclusive community – offering different
perspectives, experiences, and cultures that enrich the educational
and work experience.
Colorado School of Mines is committed to equal opportunity for all
persons. Mines does not discriminate on the basis of age, sex,
gender (including gender identity and gender expression), ancestry,
creed, marital status, race, ethnicity, religion, national origin,
disability, sexual orientation, genetic information, veteran status
or current military service. Further, Mines does not retaliate
against community members for filing complaints regarding or
implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal
opportunity and equal access is reflected in the administration of
its policies, procedures, programs and activities and in its
efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with
federal law, Colorado state law, administrative regulations,
executive orders and other legal requirements to prevent
discrimination (including harassment or retaliation) within the
Mines campus community and to address potential allegations of
inequity or concerns for safety.
$50,000 - $56,300
Mines takes into consideration a combination of candidate’s
education, training and experience as well as the position’s scope
and complexity, the discretion and latitude required in the role,
work location, and external market and internal value when
determining a salary level for potential new employees.
Mines is proud to provide exceptional benefits that include
pay, health & wellness and work/life balance offerings. Our
portfolio of benefits includes fully paid medical and dental
premiums, as well as vision, disability insurance, flexible
spending accounts, life insurance, and retirement savings plans.
Additionally, Mines employees are eligible for tuition benefits
(for employees and dependents), generous paid holidays and leaves
and discount programs. For more information, visit Mines
How to Apply
Review of applications will begin on July 10 and continue
Applicants will be asked to complete an online
application (personal information, demographic information,
references, veterans status) and upload a resume and cover letter
(required). References will not be contacted until later in the
selection process and you will be informed before that contact is
Contact Kathleen Feighny, Human Resources, at email@example.com
questions about this opportunity.
This posting may be used to fill multiple vacancies based upon
Background Investigation Required
COVID-19 Vaccine Requirement
This position will require documented proof of full COVID-19
vaccination or exemption because of a medical or religious
exclusion. New employees will be required to provide attestation to
their status with proof of vaccination upon hire. Religious and
medical exemptions and reasonable accommodation shall be addressed
as required by law pursuant to the Equal Employment Opportunity
Commission’s vaccination guidance.
Jun 22, 2022 Mountain Daylight Time