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Administrative Assistant I

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Jun 23, 2022

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Position Type
Faculty Positions, Professional Fields, Law & Legal Studies, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Legal Affairs, Deans
Employment Level
Employment Type
Part Time
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Posting Details

Posting Details

Job # 038575 Department Code 21701-2100 Department Law College-Dean Job Title Administrative Assistant I Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S3 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Part-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Administrative Assistant in the Dean’s Office provides administrative support to the Executive Assistant to the Dean, Assistant Deans, and Committee Chairs.
The position serves as the first point of contact for the Dean’s Office and provides customer service to all visitors to the suite.
Works with the Executive Assistant to the Dean to coordinate and complete administrative processes, including faculty committee work and special projects. Qualifications
Bachelor’s degree or Associate’s degree with equivalent combination of education and relevant experience preferred (3-5 years of working experience in administrative environment).
Experience in an academic setting strongly preferred. Job Specific Qualifications
Strong organizational and communication skills (verbal and written) required.
The ability to be part of a team, follow and provide direction, and prioritize work simultaneously and accurately amidst constant interruptions in a fast-paced environment is essential.
This position requires the professional skills necessary for discreet, effective, and courteous interaction with alumni, faculty, administrators, staff, and students.
This is a high profile and critical position that represents the College of Law. It is essential that the person in this position exercise sound judgement, confidentiality, well-developed communication skills, professionalism, and tact when interacting with members of the College of Law, University, and the public.

Syracuse University and the College of Law are committed to fostering a campus community that is free from discrimination and that celebrates the diversity of its community members within a supportive and inclusive learning environment. This commitment is rooted in the belief that multiple points of view and different life experiences, ethnicities, cultures, and belief systems are essential to academic excellence.

Our goal is that diversity be a core value not just in vision but in practice. At the College of Law, students, faculty, and staff join a community motivated by the values of respect and inclusion. By embracing the diversity of our community, we positively enrich our students’ learning experience. We expect that law school will challenge belief systems and preconceptions, and we encourage our students, faculty, and staff to be open to this challenge. Responsibilities
  • Provide a range of support to the Executive Assistant to the Dean, the Assistant Deans, and Committee Chairs as assigned. This requires independent judgement with a high level of confidentiality.
  • Serve as the first point of contact for the Dean’s Office for students, faculty, staff, alumni, and others by phone, in-person, and on email. Perform customer service duties by providing general information and responding to inquiries and connect to appropriate parties where applicable.
  • Update College of Law website including faculty profiles, faculty publications, and directory. Update the COL staff and faculty database in Access. Update faculty attendance, syllabi compliance, faculty workshops, and COL events in the COL metrics where applicable. Update office signage as necessary.
  • Responsible for the day-to-day operations of the Dean’s Office including ordering office supplies, reconciling credit card transactions, processing purchase requisitions, Interdepartmental Orders, and other miscellaneous financial processing.
  • Maintain memberships and process related payments for organizations such as American Bar Association ( ABA ), Association of American Law Schools ( AALS ), American Society of International Law ( ASIL ), and Lawyers Diary and Manual.
  • Cross-train with other administrative and support staff in the Dean’s Office.
  • Train and manage work study students on assigned duties as required.
  • Other duties as assigned.
Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 06/23/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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