Administrative Assistant I
Commensurate with Experience
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Unionized Position Code
The Administrative Assistant in the Dean’s Office provides
administrative support to the Executive Assistant to the Dean,
Assistant Deans, and Committee Chairs.
The position serves as the first point of contact for the Dean’s
Office and provides customer service to all visitors to the
Works with the Executive Assistant to the Dean to coordinate and
complete administrative processes, including faculty committee work
and special projects.
Bachelor’s degree or Associate’s degree with equivalent combination
of education and relevant experience preferred (3-5 years of
working experience in administrative environment).
Experience in an academic setting strongly preferred.
Job Specific Qualifications
Strong organizational and communication skills (verbal and written)
The ability to be part of a team, follow and provide direction, and
prioritize work simultaneously and accurately amidst constant
interruptions in a fast-paced environment is essential.
This position requires the professional skills necessary for
discreet, effective, and courteous interaction with alumni,
faculty, administrators, staff, and students.
This is a high profile and critical position that represents the
College of Law. It is essential that the person in this position
exercise sound judgement, confidentiality, well-developed
communication skills, professionalism, and tact when interacting
with members of the College of Law, University, and the
Syracuse University and the College of Law are committed to
fostering a campus community that is free from discrimination and
that celebrates the diversity of its community members within a
supportive and inclusive learning environment. This commitment is
rooted in the belief that multiple points of view and different
life experiences, ethnicities, cultures, and belief systems are
essential to academic excellence.
Our goal is that diversity be a core value not just in vision but
in practice. At the College of Law, students, faculty, and staff
join a community motivated by the values of respect and inclusion.
By embracing the diversity of our community, we positively enrich
our students’ learning experience. We expect that law school will
challenge belief systems and preconceptions, and we encourage our
students, faculty, and staff to be open to this challenge.
- Provide a range of support to the Executive Assistant to the
Dean, the Assistant Deans, and Committee Chairs as assigned. This
requires independent judgement with a high level of
- Serve as the first point of contact for the Dean’s Office for
students, faculty, staff, alumni, and others by phone, in-person,
and on email. Perform customer service duties by providing general
information and responding to inquiries and connect to appropriate
parties where applicable.
- Update College of Law website including faculty profiles,
faculty publications, and directory. Update the COL staff and
faculty database in Access. Update faculty attendance, syllabi
compliance, faculty workshops, and COL events in the COL metrics
where applicable. Update office signage as necessary.
- Responsible for the day-to-day operations of the Dean’s Office
including ordering office supplies, reconciling credit card
transactions, processing purchase requisitions, Interdepartmental
Orders, and other miscellaneous financial processing.
- Maintain memberships and process related payments for
organizations such as American Bar Association ( ABA ), Association
of American Law Schools ( AALS ), American Society of International
Law ( ASIL ), and Lawyers Diary and Manual.
- Cross-train with other administrative and support staff in the
- Train and manage work study students on assigned duties as
- Other duties as assigned.
In addition to completing an online application, please attach a
resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university
with distinctive academics, diversely unique offerings and an
undeniable spirit. Located in the geographic heart of New York
State, with a global footprint, and nearly 150 years of history,
Syracuse University offers a quintessential college
The scope of Syracuse University is a testament to its strengths: a
pioneering history dating back to 1870; a choice of more than 200
majors and 100 minors offered through 13 schools and colleges;
nearly 15,000 undergraduates and 5,000 graduate students; more than
a quarter of a million alumni in 160 countries; and a student
population from all 50 U.S. states and 123 countries. For more
information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center
of New York State approximately 250 miles northwest of New York
City. The metro-area population totals approximately 500,000. The
area offers a low cost of living and provides many social,
cultural, and recreational options, including parks, museums,
festivals, professional regional theater, and premier shopping
venues. Syracuse and Central New York present a wide range of
seasonal recreation and attractions ranging from water skiing and
snow skiing, hiking in the Adirondacks, touring the historic sites,
visiting wineries along the Finger Lakes, and biking on trails
along the Erie Canal.
Syracuse University is an equal-opportunity, affirmative-action
institution. The University prohibits discrimination and harassment
based on race, color, creed, religion, sex, gender, national
origin, citizenship, ethnicity, marital status, age, disability,
sexual orientation, gender identity and gender expression, veteran
status, or any other status protected by applicable law to the
extent prohibited by law. This nondiscrimination policy covers
admissions, employment, and access to and treatment in University
programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the
military-connected community through its educational programs,
community outreach, and employment programs. After World War II,
Syracuse University welcomed more than 10,000 returning veterans to
our campus, and those veterans literally transformed Syracuse
University into the national research institution it is today. The
University’s contemporary commitment to veterans builds on this
historical legacy, and extends to both class-leading initiatives
focused on making an SU degree accessible and affordable to the
post-9/11 generation of veterans, and also programs designed to
position Syracuse University as the employer of choice for military
veterans, members of the Guard and Reserve, and military family
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in
which students, faculty, administrators, staff, curriculum, social
activities, governance, and all other aspects of campus life
reflect a diverse, multi-cultural, and international worldview. The
University community recognizes and values the many similarities
and differences among individuals and groups. At Syracuse, we are
committed to preparing students to understand, live among,
appreciate, and work in an inherently diverse country and world
made up of people with different ethnic and racial backgrounds,
military backgrounds, religious beliefs, socio-economic status,
cultural traditions, abilities, sexual orientations and gender
identities. To do so, we commit ourselves to promoting a community
that celebrates and models the principles of diversity and
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