Pre-Award Sponsored Programs, Grants

University of Wisconsin - Milwaukee
Wisconsin, United States
Salary Not specified
Posted Date
Jun 24, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time

Pre-Award Sponsored Programs, Grants & Contracts Specialist (Inst)

University of Wisconsin - Milwaukee

Position Number: 02312130

Introduction (Description of School/College/Dept/Program)
The University of Wisconsin-Milwaukee (UWM) earned the highest rating - R1 - for a research institution from the Carnegie Classification of Institutions of Higher Education, the gold standard for assessment. The rating was given to only 115 of the 4,665 universities evaluated in 2016. The Office of Research facilitates the creation of new knowledge and the development of innovative solutions by supporting research across the sciences, arts, and humanities that enhances the mission of the University of Wisconsin-Milwaukee, and spurs economic growth.
The Office of Research, and its staff, are responsible for central research administration, oversight of research policy and compliance, and internal research development programs. The Office is part of Academic Affairs, and includes the Office of Sponsored Programs, the Office of Undergraduate Research, as well as several research centers.

Job Summary
Reviews, approves, and negotiates grants, contracts, and agreements on behalf of the institution. Campus level pre-award administration responsible for reviewing work submitted from campus partners prior to submission to sponsor for consideration. Ensures proposal and award compliance with laws, regulations, policies, and terms and conditions.

Job Responsibilities
  • Reviews, interprets, negotiates, and processes complex extramural award documents, proposals, and agreements according to established policies and procedures to adhere to timelines and meet unit objectives; such agreements include a range of research contracts, material transfer agreements, confidential disclosure agreements, nondisclosure agreements, consortium agreements, affiliation agreements, master agreements, and other non-monetary agreements
  • Develops and facilitates trainings for designated work units on extramural negotiation, contracting conditions, and associated policies and procedures
  • Issues sub-awards and sub-contracts
  • Establishes accounts in the financial accounting system
  • Manages and coordinates with the UWM Research Foundation for compliance activities and federal reporting requirements as specified in sponsored research agreements (e.g., intellectual property and invention disclosures)

Minimum Qualifications
  • Bachelor’s degree in any field, or commensurate combination of directly related experience and relevant coursework
  • At least 3 years’ experience in an academic, non-profit, government, industry or healthcare environment

Preferred Qualifications
  • Advanced degree, including J.D., M.S., M.A., or other terminal degree
  • Evidence of experience analyzing, negotiating, and preparing corporate-sponsored research agreements and non-monetary agreements
  • Evidence of experience analyzing, negotiating, and preparing Federal, State, and non-profit organization research agreements, including subawards
  • Evidence of working knowledge of Federal contracting language and policies, including the FAR (Federal Acquisition Regulations) and DFARS (Defense Federal Acquisition Regulation Supplement)
  • Evidence of experience with intellectual property issues related to the conduct of externally funded research and other sponsored projects in a university environment
  • Evidence of commitment to diversity, equity, and inclusiveness

Application Instructions
In your application materials, please be sure to address all minimum and preferred qualification, and competencies In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether the applicant meets any of the qualifications, the applicant will be evaluated as not meeting such qualifications.

CompetenciesAnyone selected for interview please be prepared to discuss core competencies related to experience and this position.

  • Ability to think independently and make qualified judgments
  • Ability to work on many projects simultaneously with attention to detail
  • Ability to prioritize and perform effectively with self-direction
  • Strong oral, written and interpersonal communication skills
  • Ability to establish and maintain effective and collegial working relationships with university personnel, state and federal agencies, and private organizations
  • Proficiency in Microsoft Office programs, Adobe Acrobat, and virtual collaboration programs (e.g., Teams, Zoom)

The initial screening of applicants will begin on 7/18/2022 and continue until a qualified candidate is hired. Applications received after 7/17/2022, may not receive consideration.”

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

To apply, please visit:


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