Administrative Assistant - Vice-President's Office

St. Louis Community College
Missouri, United States
Salary Not Specified
Posted Date
Jun 24, 2022

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Business & Administrative Support, Affirmative Action & Equal Opportunity, Student Affairs, Chief Student Affairs Officers & Vice Presidents
Employment Level
Employment Type
Full Time

Title: Administrative Assistant - Vice-President's Office

Department VP, Multicultural Student Services

Position Summary:

Performs a variety of administrative and staff support duties for the Vice President of Academic or Student Affairs. Duties require a range of skills and knowledge of organizational policies and procedures. Resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. Assists staff, faculty, students and parents as needed.

Primary Duties Performed:
  • Serves as a central point of liaison with other departments in the resolution of a variety of day-to-day matters concerning the Vice President’s office.
  • May maintain records regarding finances, completed contracts sent, personnel actions, and enrollments as they relate to the Vice President’s office.
  • Monitors office expenditures, performs routine calculations in the processing of data.
  • Provides administrative support for the Vice President’s office to include screening and handling telephone communications, greeting and directing visitors, students, and parents; deals with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and faculty on a range of day-to-day issues.
  • Gathers information for Vice President on sensitive issues which necessitate collaboration relating to academic or student-related problems.
  • Maintains documentation.
  • May organize meetings or assist with special events; schedules and coordinates appointments on the Vice President’s calendar; may take minutes and provide administrative support and follow-up on matters arising from meetings.
  • Gathers, enters, and/or updates data to maintain records and databases; establishes and maintains files and records of a confidential nature.
  • May carry out and coordinate administrative activities associated with the office of the Vice President of Academic Affairs, such as tenure, contracts, sabbaticals, and promotion of faculty.
  • May assist in building the class schedule for the office of the Vice President of Academic or Student Affairs.
  • Composes written documentation and correspondence for the Vice President’s office; screens incoming and outgoing correspondence and prepares responses as appropriate.
  • Processes travel documents and makes arrangements, if needed.
  • Prepares appropriate documents to requisition supplies, handle maintenance issues and other services.
  • Assists in processing pay documents for personnel assigned to the Vice President’s office.
  • Performs other job related duties as assigned.
Required Qualifications:

Associate’s Degree or equivalent and over three years of progressively responsible secretarial
work experience.

Intermediate level of proficiency in Microsoft 365.

Salary Range:

$40,203.00 Minimum

Diversity, Equity, and Inclusion:

St. Louis Community College is an Affirmative Action/Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experience, and ideas who embrace and value diversity and inclusivity.

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