Accounts Payable Analyst

Johnson County Community College

Position Title
Accounts Payable Analyst


Department
Operations



Position Type
Full-time Hourly, Non-Exempt


Number of openings
1



Work Schedule, Hours per week
Monday-Friday, 8 a.m.-5 p.m., 40 hours per week



Position Grade
LVL4



Pay Range
$16.50-20.63 (actual pay depends on qualifications)



Location
Overland Park Main Campus



Benefits Category
Full-time

JCCC Benefits Information



Job Summary
Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

The Accounts Payable Analyst is responsible for processing of all College payment requests including vendor invoices, employee travel and expense reimbursement requests, accounts receivable refunds, payroll withholding and benefit remittances, agency account payments, procurement card payments, and remittances to the JCCC College Foundation.



Job Duties
Job duties include but are not limited to:

• 1. MANAGE ELECTRONIC/PHONE REQUESTS AND RECEIVE MAIL
• Review mail and distribute to appropriate analyst
• Save electronic payment requests to the appropriate folder for processing
• Reply to requests for payment information and outstanding payment details
• Provide customer service to faculty/staff with processing expense reports
• 2. PROCESS INVOICES FOR PAYMENT - ALL INVOICES INCLUDING PO's, DIRECT PAYMENTS, TRAVEL AND EXPENSE REIMBURSEMENTS AND PROCUREMENT CARD STATEMENTS
• Verify required documentation is attached to reimbursement forms
• Review required documentation submitted with college credit card transactions
• Communicate with departments across campus if additional documentation is needed for requests
• Request vendor maintenance changes including setting up new vendors and address updates
• Work with Budget Administrators to close PO's
• 3. PROCESS COMPUTER GENERATED CHECKS & ACH PAYMENTS
• Reconcile weekly accounts payable trial register report
• Match invoices from weekly batch to trial register
• Request corrections or cancellations on items as required
• Mail or distribute checks which can be released and include any documentation required
• 4. MAINTAIN POST PAYMENT FILES; STAY CURRENT ON COLLEGE POLICIES AND PROCEDURES; WORK WITH AUDITORS TO ASSIST IN COMPLETION OF COLLEGE AUDITS-
• Scan and index invoices, receipts, and other documents required
• Maintain a thorough understanding of the Banner Finance module as it relates to Accounts Payable, including Concur
• Maintain a thorough understanding of college policies and procedures as they relate to Accounts Payable
• Help to develop, test, and implement changes and enhancements to the Banner Finance system as it relates to Accounts Payable
• Ensure the maintenance of internal audit controls including but not limited to proper
• Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

Required Qualifications

• Associates Degree or equivalent work experience
  
• Three years of computerized accounting/accounts payable experience
  
• Must be familiar with general principles of accounting
  
• Must be able to use a variety of computer programs including word processing, and spreadsheets
  
• Will need to use standard office equipment and have experience with personal computers
  
  
  
  
  Preferred Qualifications
  
  
  
  
  Required application documents
  Resume
  
  Cover Letter
  
  
  
  Disclosures
  Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous and respectful behavior and engage in constructive conflict resolution, when needed.
  
  In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
  
  Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
  
  If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email hr@jccc.edu.
  
  For a summary of all disclosures (Background Check, Clery Act, ADA, EOE, etc.) refer to the links on our Careers Page.
  
  
  To apply, please visit: https://careers.jccc.edu/en-us/job/494891/accounts-payable-analyst
  
  
  jeid-d48c345ba3a7734991929230113a3b5d