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Student Government Association Bookkeeper - Hourly

Adelphi University
New York, United States
Salary Not specified
Posted Date
Jun 24, 2022

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time
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Student Government Association Bookkeeper - Hourly

Center for Student and Community Engagement


The SGA Bookkeeper is responsible for working with student leaders in assuring the smooth and customer-oriented operation of the Undergraduate Student Government Association and Graduate Student Council fees. They ensure that needs of the undergraduate and graduate student body are met through the co-development and implementation of policies, overseeing and ensuring Amazon orders come in on time for events and procedures necessary to help create campus community, assist in program development, promote good governance, support student advocacy and to access student activity fee funds.

They work in conjunction with the University budget offices and other bookkeeper in ensuring that allocations and disbursements of activity fees are made in accordance with Adelphi University and the Student Government Association/Graduate Student Council policies. They work closely with University administration to assure smooth functioning of organization activities within the University structure. They report organizational information and provide recommendations to the allocations committee of the Student Government Association and Graduate Student Council.

REPORTS TO: Assistant Director, Center for Student and Community Engagement

  1. Provide ongoing support and advice to the Allocations Committee for the SGA and GSC.
  2. In conjunction with the other SGA bookkeeper, they will maintain and reconcile the student organization accounts receivable subsidiary ledger and general ledger accounts ensuring integrity and balance. Verifies, allocates, prepares and posts details of financial transactions. Monitors, researches and reconciles accounts for accuracy when needed.
  3. Co-facilitate training for student organizations on a semester basis regarding budget management and policies.
  4. Solely tracking Amazon orders for student organizations on MyAULife, then updating organization accounts on ledger and general journal.
  5. Assist with the input of Purchase Orders in IBUY.
  6. Assist with reviewing contracts for compliance with University Guidelines, fiscal controls, and insurance needs.
  7. Assure a positive customer service atmosphere at all times.
  8. Assist with overseeing management of the Administrative budget.
  9. Assist with assuring that all paperwork is filed and maintained in an appropriate manner.
  10. Assist with monitoring, maintaining and reconciling daily cash deposits purchases on compares the total on the cash register with the amount of currency in the register to verify balances. Posts data and balances accounts on ledger and general journal.
  11. Act as liaison between Center for Student and Community Engagement and Purchasing/Accounts Payable/Contracts departments.
  12. Research and implement best practices for new budget policies and procedures.
  13. Perform other job-related duties as assigned.

REQUIREMENTS: (Knowledge, Skills and Abilities)
  1. Excellent interpersonal skills.
  2. Demonstrated exemplary performance in customer service as evidence of commitment to proactive customer service and ability to serve as a role model for all staff.
  3. Excellent verbal, written, and financial skills for communication with Administration, faculty, Campus organizations, auditors, contractors, staff, and customers.
  4. Exemplary organizational skills with a strong emphasis on detail and Budget Management.
  5. Strong leadership and program planning skills.
  6. Experience working in a team setting to achieve departmental goals and objectives.
  7. Ability to prioritize workload.
  8. Strong computer skills using Microsoft Word, Excel, spreadsheets and Email.
  9. Ability to promote high ethical standards and manage multiple tasks.
  10. Ability to interact with a diverse student body.
  11. Good reasoning and sound judgment.

  1. Bachelor's degree required.
  2. Previous experience working with budgets is preferred.


Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 7,500 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 75 undergraduate programs, more than 70 master's degree and doctoral programs, and 55 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 118,000 graduates across the country, a growing enrollment of students from 44 states and 65 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.

To apply, visit jeid-998b5f22155f6849a236419fc66ed1bc
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