Program Coordinator - Allied Health

Requisition ID: req3693

Job Title: Program Coordinator - Allied Health

Department: Allied Health

Location: Columbus Campus

Employment Type: Staff

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation: $50,253

Schedule: M-F, 8am-5pm; additional hours as necessary

Position Summary

The Program Coordinator assists with planning and coordinating of programs and day-to-day activities in the Allied Health Professions Department. The Program Coordinator provides administrative, clerical, and project management support to the department, implements policies and procedures, and assists with planning and scheduling of program events. This role will collaborate with staff and faculty in the department with efforts to assist students in meeting the admission requirements for their program of study and provides oversight for the scanning and indexing of student files. The Program Coordinator assists with on-campus visits from high school programs, special event programming such as pinning ceremonies and certificate completion celebrations, and participates in program information sessions as needed.

Core Competencies

Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Positive Approach, Quality Orientation, Leveraging Feedback, Communication, Planning and Organizing

ESSENTIAL JOB FUNCTIONS:


Program Coordination

Provides support to faculty by assisting with student admission requirements and submission of program applications. Works with department staff and faculty to track and troubleshoot the completion of program requirements for admission. Assists with the renewal and creation of Affiliation Agreements for all Allied Health Professions department programs. Provides oversight for the scanning and indexing of department student records. Assists the department Chair with developing new business processes and procedures for the department’s administrative functionality. Assists with building/editing course sections. Assists with processing workload and reassigned time forms from faculty. Provides students with published information about departmental programs and provides support for information sessions. Completes special projects in support of program, department, and possibly division needs.

Clerical & Administrative

Maintains responsibility for complying with applicable state, federal or funding requirements. Prepares reports and maintains records of low enrollment and super sections within the department. Works to troubleshoot missing applications, late registrations, missing health records, and other missing documents required to participate in Allied Health Professions programs of study.

Works with department staff to assist with department expenses to help match invoices with purchase orders, posts accounting data, and performs other general bookkeeping functions.

Assists in maintaining departmental web pages and in the coordination and coverage of department sponsored events. Answers questions and provides information to potential and current students regarding admission requirements for programs in Allied Health.

Assists Program Coordinators in program accreditation site visits to help organize materials/information needed for the visit.

Diversity, Equity & Inclusion

Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

Other Duties & Responsibilities

Manages multiple assignments of varying complexity and meets tight timelines and deadlines with the ability to adapt to changing needs of the College and business partners.

Attends department, division, and unit staff meetings on a consistent basis.

Hours may include working outside of a normal workweek schedule as needed to meet program needs and workload demands.

Usual Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. The employee regularly exhibits digital dexterity when entering data into computer, frequently sits for extended periods of time, and occasionally stands and walks. Employee occasionally reaches with hands or arms and stoops, kneels, crouches or crawls. Employee converses verbally with others in person and by telephone. Vision demands include close, detailed vision when focusing on computer screen. Employee occasionally lifts or exerts force up to 30 pounds

Working Conditions

Typical office environment. Regular exposure to moderate noise typical to business offices.

Knowledge, Skills and Abilities:


Knowledge of: standard office practices and procedures; best practices in office organization and project management, including follow-up and follow-through techniques; computers and software, including cloud applications, to include Microsoft Office applications (Work, Excel, Outlook, PowerPoint).

Skill in: verbal and written communication; attention to details; planning, scheduling, and organizing work; office organization; customer service; conflict resolution; general typing; application of technology and job software including word processing and spreadsheets; creating and proofreading standard business correspondence and other written documents; creating and reviewing functional report formats; documenting office procedures.

Ability to: work independently in a team environment; manage and prioritize multiple, highly complex projects; originate correspondence; maintain confidential and sensitive information; demonstrate initiative; use good judgement; accomplish results through collaboration and influence; effectively listen and participant in collaborative work; develop and maintain effective working relationships with colleagues and stakeholders across the College; effectively work with persons of varying cultures and diversity; problem solve effectively.

Minimum Qualifications:

Associate degree in a related field. Two (2) years clerical/customer service experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework, and experience may qualify a candidate.