Schedule Information: Monday - Friday: 8:00 a.m. - 4:30
Hours per Week: 37.5
Benefits: Health, Dental, Life & Disability Insurance;
Sick, Vacation, and Holiday pay; Personal Business; Educational
Assistance: Tuition Waivers at Harper & Professional
Work Conditions: Work is primarily indoor and sedentary in
Duties of Position: Responsible for providing administrative
assistance to the Dean and Operations Manager, of the Career and
Technical Programs Division, primarily with scheduling of credit,
salary notifications, division reporting and Curriculum.
Initiates semester schedule building for credit course offerings in
coordination with the Dean, department coordinator, and the
Schedule/Curriculum Specialist; collects and compiles data,
coordinates room scheduling as needed, and enters semester data
electronically into Banner System. Checks that all courses have
correct instructional time and follows College start and end
timelines. Runs reports for Dean and Coordinators.
Acts as scheduling backup to Continuing Professional Education
(CPE) and Adult Educational Development (AED) as needed.
Prepares course schedule drafts for program coordinators, enters
modifications after they are approved. Updates schedule as
necessary before and during the semester.
Coordinates room scheduling with appropriate departments as needed.
Maintains/monitors classroom utilization information.
Generates full-time faculty loads/overloads and
credit/lecture/lab/contact/paid hours reports; requests additional
reports, semester schedule printouts to aid in the scheduling
Assigns contact hours for all adjunct and full time-faculty
workload into Banner to generate Salary Notifications for credit
classes, internship, apprenticeship, dual credit and independent
study. Prepares report of adjunct with stacked classes for Human
resources to issue stipends.
Reviews bi-weekly Banner payroll reports to ensure faculty contact
hours and reassigned time are accurate. Proofs faculty salary
notification letters each payroll and resolves discrepancies.
Submits corrections to Payroll for overpayments. Maintains a log of
changes to faculty assignments and communicates changes to Payroll
and other departments.
Monitors adjunct faculty assignment hours to ensure alignment with
college policies and practices.
Notifies students of schedule changes via the Student Information
System, as well as faculty, staff, payroll, registration and other
Monitors course enrollments for the division and runs class
rosters. Assists the Dean and Operation Manager with course
withdrawals. Completes online class withdrawn and room change
notices and posts on room. Oversees phone calls to students to
notify them of cancellation and alternate courses.
Collaborates and assists CTP coordinators and Dean to prepare
curriculum revisions by using the CurricuNet data base system.
Updates course outlines and textbook changes annually. Works with
Dean in the development of any new program. Attends Curriculum
Committee meetings; serves as backup to Curriculum Specialist and
as a resource to other academic division personnel.
Maintains database of industry credential exam results to provide
annual reporting of outcomes to Coordinators, Deans and
Oversees the Student Opinionnaire faculty evaluation process each
semester and distributes to department chairs & coordinators,
Dean and Operations Manager for inclusion in faculty evaluation
peer reviews. Updates Banner coding when updating faculty
Submits online room reservations using R25 reservation system.
Maintains/monitors classroom utilization information
Processes work orders and print shop requests as needed.
Provides assistance and general information to faculty and students
for (21) programs within the Division.
Maintains various department and program computerized and hard copy
files. Maintains files with Curriculum degrees, certificates and
course outlines per College guidelines.
Responsible for direct oversight of creating and maintaining
detailed documentation of best practices related to position
Provides support as-needed with division-wide programming (e.g.
student Fashion Show, career fairs, informational sessions,
Assists in training and provides direction for student aides as
well as develop work schedules to cover office hours of the front
desk. Participates in hiring and evaluation of student
Maintains the confidentiality of the office and makes
recommendations to the Operations Manager regarding office
procedures and implements new procedures as directed.
Performs related duties as assigned.
Educational Requirements : Associate Degree preferred or
equivalent specialized training or educational courses in office
Experience Requirements: Four years of progressively
responsible secretarial and office experience, advanced computer
knowledge, and demonstrated administrative skills. Must be able to
demonstrate proficient skills in Microsoft Office Suite (including
Word, Excel, and Outlook). Familiarity with Oracle, Banner, Adobe
Professional, Microsoft Teams, and/or database software
Application Review Date: Applications are accepted until the
position is filled though priority will be given to applications
received on or before: July 7, 2022.
Requir ed Documents: ***A resume and cover letter
are required to complete the application process***
* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.
Harper College is an Equal Opportunity Employer. We strive to
create an inclusive learning and working environment where
individual differences and identities are respected, valued and
embraced. We encourage women, people from historically
underrepresented groups, individuals with disabilities and veterans
Advertised: June 23, 2022 Central Daylight Time