Manager, Prospect Management and Research

Located along Florida’s I-4 High Tech Corridor, Florida Poly opened its doors in August 2014 as the state’s 12th university and the only one dedicated to core subjects in Science, Technology, Engineering and Mathematics (STEM education). The non-traditional academic environment focuses on applied learning, specifically in technology and engineering. Small class sizes give faculty the opportunity to work closely with high-caliber students, and the most advanced technology, including a Supercomputer, 3D printing lab, media lab and nanotechnology lab, sets Florida Poly apart from other state universities. Florida Poly’s innovative approach to higher education allows students to learn strong fundamentals within a traditional university department structure, while giving them opportunities to apply their learning through research and projects in emerging high-tech concentrations like Cyber Security, Big Data Analytics, Machine Intelligence and more. The University partners closely with industry leading firms, and faculty members are rewarded for more than just publishing. Industry involvement, problem solving, and the commercialization of technology and research through start-ups and small businesses are encouraged.

Job Title

Manager, Prospect Management and Research

Job Description Summary

The Manager of Prospect Management & Research will be responsible for the management of gift and biographical data for the university database and coordinate with the Advancement team providing and segmenting pertinent data to assist with fundraising strategies. Provide oversight of Raiser’s Edge software for management and research of prospects in the database, including gathering, analyzing, and disseminating biographical and financial information on prospects and donors. The Manager shall facilitate training for effective and proper use of database system users, coordinate data collection across campus, and ensure data quality and integrity. They will use discretion, enthusiasm, and sound judgment in implementing Advancement services for prospect management and research. Works out of the Lakeland Development office but will travel as needed.

Job Description

RESPONSIBILITIES:

• Oversee the university data for prospect management and prospect research supporting Advancement.
• Conduct global data scrubs on addresses, phones, emails, deceased records, new alumni data, and parent data for current students.
• Ensure adherence of data entry policies and procedures in the recording, acknowledgment of all gifts, event attendance documentation, and constituent biographical data.
• Represent the office on all matters related to prospect management and research as needed for logistics/strategy planning in support of Advancement and university initiatives.
• Work with the Vice President (VP) and the Advancement Division team members to create and manage prospective donor pools and generate regular and ad hoc reports for the Advancement Division.
• Provide in-depth biographical and financial research on prospects for the President, VP, AVP, Director(s) of Development, and other frontline Advancement staff or University personnel as approved by the VP.
• Establish and document policies and procedures for optimal and consistent use of prospect management software and provide leadership and data management guidance for all users.
• Participate as an active member of the Office of University Advancement, sharing information and collaborating with colleagues respectfully and professionally.
• Exercise a high degree of professionalism given the need for confidentiality of data for extensive interactions with prospects and university personnel.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Analytical Thinking (Intermediate): Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking (Intermediate): Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions, and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decisions and/or recommendations.
• Project/Program/Service Management (Intermediate): Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written & Oral Communications (Intermediate): Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals verbally or in writing to ensure they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Ability to interpret and articulate the mission of Florida Polytechnic University and interact with stakeholders from a wide range of professional and cultural backgrounds.
• Ability to represent the University with tact and diplomacy and maintain confidentiality along with discretion.
• Must possess computer proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.

MINIMUM QUALIFICATIONS:

• Associates degree plus 3 years’ relevant experience.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree plus 1-year relevant experience.
• Preferred experience working with CRM systems.
• Familiarity with higher education advancement (fundraising) and/or alumni affairs.

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• Must possess a valid driver’s license.
• This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.
• This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This position is salary exempt. The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m., however, occasional overtime (weekends and evenings) may be required. Travel between campus locations may be required

TARGET HIRING SALARY: $45,190 - $48,500, commensurate with experience.

APPLICATION DEADLINE DATE: The position is open until filled, however review of applications will commence immediately.

APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):

• Cover Letter
• Resume

Diversity Statement:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Florida Poly Benefits Information

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and workers compensation.

· Health benefits are administered through People First , on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility.

· Their Service Center is staffed Monday through Friday, from 8 a.m.–6 p.m. EST, at 1-866-663-4735.

Special Instructions Regarding Attachments:

Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.