Safety and Emergency Preparedness Coordinator

Under direction of the Vice President Administrative Services or other designated supervisor, the Safety and Emergency Preparedness Coordinator (SEPC) is responsible for coordinating the development, implementation, and administration of the District’s workplace safety programs, including a comprehensive emergency preparedness program. Program goals include: protecting the lives, health, and safety of our campus community; securing and protecting facilities, property, and equipment from loss; maintaining essential academic and business services and operations; and providing for timely restoration of services, functions, and facilities. As the District’s point of contact for safety and emergency preparedness, the SEPC interacts and collaborates extensively with students, staff, outside law enforcement, and other stakeholders. The SEPC also partners with regional, state, and federal emergency management personnel to ensure that the District emergency preparedness program complies with applicable regulations and aligns with federal, state, and local emergency management standards. This position may be required to assume a supervisory or managerial role within the incident command structure during response and/or recovery phases of an emergency.

 

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich diverse backgrounds that make up the campus community.

 

REPRESENTATIVE DUTIES

The following duties are typical for this job classification. Incumbent may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

PROGRAM DEVELOPMENT

• Develop and maintain District-wide and campus-specific health and safety plans and emergency preparedness plans that advance the District’s safety/emergency preparedness goals.
• Research and prepare culturally-responsive training manuals, policies, protocols, procedures, reports, and other materials needed to effectively implement the District and campus-level health and safety/emergency preparedness plans.
• In collaboration with Marketing staff, develop District emergency preparedness web pages that provide appropriate emergency management information to the campus community and general
• Working with Instruction and Information Technology staff, update and maintain internal Health & Safety and Emergency Preparedness web pages to provide environmental health and safety and emergency preparedness information and resources to District

 

SAFETY AND EMERGENCY PREPAREDNESS PROGRAM IMPLEMENTATION

• Collect and analyze campus data to help inform District safety and emergency preparedness

• Remain informed of national and statewide campus safety issues and regulations affecting emergency preparedness plans.
• Develop and distribute health and safety/emergency preparedness information to students, faculty, staff, law enforcement, government agencies, and other
• Manage communications with the four campus communities to keep them informed and engaged in health and safety/emergency preparedness efforts.
• Regularly monitor and evaluate the effectiveness of both the District-wide and campus-specific health and safety and emergency preparedness programs through assessments and reviews; analyze and interpret outcomes; recommend appropriate corrective actions; communicate results and follow-up on issues or concerns until
• Oversee and maintain staffing of the campus-specific Incident Command
• When directed, respond to District emergencies 24 hours a day, 7 days
• Provide leadership and guidance during emergencies that impact a District
• Working with Professional and Organizational Development staff, develop, coordinate, schedule, and implement health and safety/emergency preparedness training for District personnel and
• Maintain the currency and readiness of the campus-specific Incident Command Teams through the planning and implementation of appropriate Incident Command System (ICS) classes and periodic
• As the District’s subject matter expert, inform and educate the campus community about health, safety, and emergency preparedness in a culturally-responsive
• Provide necessary support to faculty, staff, and student groups in their health and safety/emergency preparedness efforts.
• Develop after-action reports after training exercises or emergency

LIAISON

• Serve as the District’s health and safety/emergency preparedness liaison/point of contact for federal, state, and local emergency response personnel. Develop relationships with safety and emergency preparedness staff in local agencies that could be involved in mutual aid
• Attend meetings, workshops, conferences, and other activities to update skills and knowledge
• Participate on and serve as chair of the District Safety

 

BUDGET/SUPPLIES

• Monitor and apply for external grants related to health and safety/emergency preparedness, and administer awarded grants and
• Develop annual program budget recommendations; submit recommendations for the purchase of safety and emergency preparedness equipment and
• Monitor the approved program budget to accomplish health and safety and emergency preparedness

 

OTHER

• In partnership with Campus Security, oversee the management and dissemination of emergency notifications during tests and actual incidents using Sierra College's emergency notification Analyze and coordinate regular testing to ensure proper functionality.
• Identify and help implement technological systems that can assist with emergency
• Be aware of, understand, and follow all District policies.
• Drive a motor vehicle to various campus locations to attend meetings, respond to incidents, and pick up/deliver

• Perform other related duties as

 

QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Applicable federal, state, and local laws, regulations, and reporting requirements pertaining to safety, welfare, and emergency preparedness of personnel and property.
• Current trends in campus safety and emergency
• Completion of Emergency Management Institute courses: IS 100, IS 200, IS 700, and IS
• Completion of National Incident Management System (NIMS) and Incident Command System (ICS) Certifications in ICS to 400 level preferred, with a minimum of 100 level.
• Organizational and fiscal management strategies within a multi-faceted, community-based program setting, involving community resources, and public/private services and funding
• Effective strategies in emergency and disaster preparedness
• The needs of vulnerable populations during
• Community college participatory governance
• Emergency preparedness resources available in the State of California, and in particular Placer, Nevada, Sacramento, and El Dorado
• Familiarity with emergency notification systems.

 

Ability to:

• Coordinate and direct campus personnel, students, and members of the public to assure safety in emergencies, drills, and other critical situations.
• Plan small and large-scale training events for students, staff, and
• Apply a high degree of independent judgment and creativity to resolve both minor and major
• Maintain effective and cooperative working relationships with a variety of public and private
• Build agreement among numerous agencies with competing interests.
• Exercise strong analytical skills and attention to
• Work collaboratively with a diverse campus
• Exercise sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and
• Work independently in the absence of
• Exercise caution and perform tasks safely in potentially hazardous
• Work effectively and independently in a pressurized
• Effectively lead, train, supervise, motivate, and evaluate assigned staff. As necessary, implement corrective action.
• Use a variety of computer software tools to enter, modify, and retrieve documentation, reports, activity logs, and other data, and to compose and prepare correspondence, bulletins, reports, and other written
• Assess, manage, implement, use, and apply technology in the management and delivery of programs and
• Process and handle a broad range of confidential information with
• Communicate effectively, both orally and in writing. Prepare professional correspondence, position advertisements, and informational
• Complete assignments accurately and in a timely

• Work a flexible schedule, including evening/weekend assignments and occasional long

 

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

 

Education/Training:

• One of the following:
  1. Associate’s degree or 60 units of coursework
  2. High School Diploma or GED/equivalent with five years of experience in an area related to emergency management, criminal justice, health, or other related

 

Experience:

• Three years of increasingly responsible management experience in emergency preparedness, continuity planning, emergency management, public safety, public health, or other related
• Experience planning and implementing emergency and disaster preparedness programs, including implementing policies and
• Experience working on relevant Federal, State, and local policies and procedures related to emergency management and

 

Preferred Qualifications:

• Bachelor’s degree or above in emergency services administration, communications, emergency management, criminal justice, fire technology, health, business, public administration, or other related
• Five to eight years of experience in emergency management or related
• Previous law enforcement, firefighting, or EMT
• FEMA credentialing (or equivalent) as a professional or master continuity
• Experience teaching in topics related to emergency
• Previous experience working within an academic
• Certification, professional license, or credential in one or more of the following:
  1. Business Continuity [e.g. Associate Business Continuity Professional (ABCP), Certified Business Continuity Professional (CBCP)]
  2. Emergency Management [e.g. Associate Emergency Manager (AEM), Certified Emergency Manager]
  3. FEMA Master Exercise Practitioner (MEPP) or International Association of Emergency Managers (IAEM) Certified Emergency Manager

 

Physical Suitability Requirements: Must be able to function in an office environment engaged in work of primarily a sedentary nature and occasionally function in an outdoor setting, at times during severe weather or less than optimal conditions, and to accomplish the following with or without reasonable accommodation:

 

Almost Constantly: Sit, to accommodate desk work; utilize vision sufficiently to read printed material and computer screens; utilize hearing and speech to communicate in person, before groups, over the telephone and to hear sound prompts from equipment; utilize manual and/or finger dexterity to keyboard and/or utilize mouse to operate computers and other office equipment; stand upright and forward flexing, stoop, lift from low, level, and overhead (maximum of 50 lbs.), carry (maximum of 50 lbs.), push and pull to move mail, packages, desks and other furniture; maintain cardio-vascular fitness to function effectively while managing emergency situations.

 

Occasionally: Walk, to move about office and campus; utilize manual and/or finger dexterity to drive an automobile to accomplish official travel inside and outside the District.

 

Must have current, valid driver license (will drive campus vehicles).