Fraternity and Sorority Life Coordinator

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Type of Position:Professional Staff - Academic Affairs

Workstudy Position:

No

Job Type:Regular

Work Shift: Day Shift (United States of America)

Sponsorship Available:

No

Institution Name: University of Arkansas at Fort Smith

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus. Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:Dean of Students

Department's Website:

Summary of Job Duties:The Coordinator for Fraternity and Sorority Life is a 12-month position in the Student Life Office (SLO) at the University of Arkansas - Fort Smith. The coordinator provides the general administration of the Fraternity and Sorority Life system. This position is the primary advisor to the University’s Fraternity and Sorority Life system, including the Panhellenic Council and the Interfraternal Council. The coordinator must be a skilled professional capable of working independently as well as part of a professional, student-centered team. This position will oversee and coordinate all Fraternity and Sorority Life risk management efforts, including but not limited to prevention strategies and programs on awareness and risk reduction issues. The ideal candidate will be able to assist the University as we continue to expand and further develop our Fraternity and Sorority Life System. The coordinator reports directly to the Associate Vice Chancellor & Dean of Students.

Qualifications:

Education & Work Experience:
Minimum qualifications include a bachelor’s degree from an accredited institution. A master’s degree in Higher Education, College Student Personnel, or a related field is preferred. Familiarity and experience with Fraternity and Sorority Life is required. One year of related work experience, particularly working with college students is required, however relevant undergraduate executive level (e.g., organizational presidents and/or council presidents) leadership experience in Fraternity or Sorority Life or post undergraduate advising experience may be substituted for this requirement. Other preferred qualifications include having three or more years of experience as a professional Greek Life Staff member in a university setting, including direct knowledge of working through expansion of Greek letter organizations, and working with multi-cultural organizations.

Other Knowledge, Skills, and Abilities:
To perform the job successfully, the following competencies are required for the essential functions of this position:
• Strong oral and written communications skills, excellent interpersonal skills, flexibility, prioritization and organization skills
• Familiarity with Student Development Theory
• Conflict Resolution and Mediation

Ability to:

• Plan special events, programs, and workshops
• Maintain financial records for activities
• Maintain confidentiality with student records

•Knowledge of various software programs including Microsoft Office Word, PowerPoint, and Excel
• Knowledge of social media platforms and other tools

Essential Duties and Responsibilities:

• Provide oversight, supervision, mentoring, advisement, and support to Fraternity and Sorority chapters, governing/coordinating Greek Councils, their officers, and initiatives

• Oversight for the coordination and implementation of fraternity and sorority formal and informal recruitment processes

• Develop, implement, and assess education and leadership development programs (i.e., Officer Training, Officer Transitions, PNM Orientation, New Member Education, Risk Management, etc.)

• Support and apply University and departmental policies and procedures pertaining to registered student organizations and inform and clarify those policies and procedures with student leaders ensuring they follow recruitment, events, and fundraising processes

• Promote the value of Fraternity and Sorority Life to prospective and current students through materials, special events, website, and social media

• Prepare, submit, and distribute reports and assessments detailing the Fraternity and Sorority community grade point, recruitment, membership statistics, and community standards

• Serve on University and Division Committees representing the Fraternity and Sorority Life perspective

• Serve as a liaison and provide regular and ongoing communication to national headquarters, volunteer chapter advisors, including communications with chapter consultants

• Coordinate and ensure ongoing trainings for individual chapters and governing/coordinating councils, including but not limited to hazing, Title IX, alcohol, and other drugs, etc.

• Manage the event approval process for Fraternity and Sorority chapter and council events via NumaLink

• Select, train, and supervise the Fraternity and Sorority Life Student Assistant

• With the other members of the Student Life team and student leaders, design and

implement leadership programs including the Leadership LLC and the Freshman Leadership Retreat

• Oversee the Fraternity and Sorority Life Budget and Council checking accounts

Other Duties and Responsibilities (5%)

• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner that fosters teamwork and provides leadership to subordinates

• A flexible work schedule is required and will include some evening and weekend work

• Requires consistent punctual attendance

• This description is not designed to cover a comprehensive listing of activities, duties and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice

• Other duties as assigned

Additional Information:

List of Professional Employees Supervised:

Since the coordinator acts in a supervisory role over the Student assistant.
The Greek Life Coordinator will not directly supervise any professional staff. (In the above section under Essential Duties, this supervisory function is listed: “Select, train, and supervise the Fraternity and Sorority Life Student Assistant”)

Working Relationships:
Works with staff, faculty and students from across campus, chapter advisors, staff advisors, and members of the local community.

Special Job Dimensions:

Work performed primarily in an office setting; will be required to work some evenings and weekends. May also be asked to perform tasks which may require occasional lifting of no more than 20 pounds.

Salary Information:

$36,000-40,000/Year

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible:Yes