PNCA Admissions Office Manager

PNCA Admissions Office Manager

Posting Number: R0004431
Location: Portland Campus

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Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Office Manager in the Office of Admissions serves as a front-of-house manager for the staff and visitors to the college. This position serves as the administrator of daily operations in the Office of Admissions and reports to the Dean of Admissions and Assistant Director of Admissions. This position is responsible for deploying and maintaining key functional systems in the PNCA Slate instance. Understanding the needs of enrollment and admissions issues in higher education is mandatory.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

JOB DUTIES

• Responsible for the smooth functioning of all aspects of the office, from student inquiry by phone, e-mail, mail, and in-person visitors, to coordinating correspondence to the correct in-office contacts
  
• Event planning and organizing (reserving rooms for Admissions Events, ordering food, printing documents for events, coordinating work study assistance, etc.)
  
• Coordinates birthday and anniversary celebrations for office (purchase card and treats for team)
  
• Point person and organizer of on-campus recruitment and recruitment related events
  
• Hiring, training, and managing of student ambassadors
  
• Manages Admissions Visitors calendar
  
• Purchases office supplies as needed
  
• Coordinates all group and individual visits through PNCA visit program.
  
• Inputs all secondary school college counseling and arts teacher contact information into database
  
• Handles special tours, and conducts tours for VIP applicants and parents
  
• Gives tours to students and parents if no admissions counselors are available
  
• Maintains and updates VIP/Notable Parent list
  
• Coordinates all PNCA classroom visits for prospective students
  
• Maintains student worker and intern schedules
  
• Organizes special USPS mail communications to prospective students, applicants, and accepted students
  
• Works with admissions counselors to coordinate shipping of recruitment materials, drop boxes off at post office
  
• Organizes and sorts mail for Admissions Office
  
• Helps set agenda and transcribes notes during admissions meetings
  
• Serves as troubleshooter for office technology and main point of contact for outside office equipment vendors
  
• Tracks and orders office supplies and recruitment materials
  
• Other duties as assigned
  

MINIMUM QUALIFICATIONS

• Bachelor's degree or equivalent experience
  
• Minimum of 2 years office management experience required
  
• Expert knowledge using a Mac computer
  
• Experience using Gmail, Google Calendar, Excel, Word, Keynote
  
• Experience in a fast-paced office environment
  
• Excellent interpersonal, written and oral communication skills
  
• Strong writing skills
  
• Excellent organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion
  
• Ability to interact effectively with varied internal and external constituencies demonstrating tact, diplomacy, discretion and good judgment
  
• Ability to work responsibly, independently and collaboratively in a fast-paced environment
  
• Ability to learn, adapt to, and utilize new computer systems and technology
  
• Strong ability to work in a team environment
  

Preferred Qualifications

• 3-5 years office manager or coordinator experience
  
• Experience working in a non profit
  
• Experience with Slate
  
• Experience in a higher education setting
  

Salary: $20 - $23 per hour

Review of applications will begin immediately and will continue until the position is filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume
  

​Incomplete applications will not be considered.



Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Portland-Campus/PNCA-Admissions-Office-Manager_R0004431-1

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. jeid-924bb543a94de24dad375b9d4922d445