Administrative Assistant - Office of the Dean for the School of Humanities, Arts and Sciences

Posting Details Position Information Position Title Administrative Assistant - Office of the Dean for the School of Humanities, Arts and Sciences Division Academic Affairs Department/Office Dean of Arts & Sciences Ops Position Summary Information Advertisement TheAcademic Affairsdivision atSt. Catherine Universityinvites applications for a full timeAdministrative Assistantposition.

This position supports theSchool of Humanities. Arts & Sciences (SHAS). where we have exciting plans for incredible student experiences. One highlight is that we are organizing anIntegrated Learning Seriesover the next two years that will explore and discuss the conditions for, and the implications of, Indigenous thought leadership. Another project is to use data to enhance the student experience and advance equity. TheAdministrative Assistantsupports the Dean of the School of Humanities, Arts and Sciences and plays a crucial part in the delivery of a high level of service to students at St. Kate’s, ensuring student success during their time here. Responsibilities:

• Receive visitors and manage and respond to incoming inquiries from employees, students or partners via mail, email, phone, or voicemail message.
• Interact with all levels of management, faculty, staff, and students, as well as external partners, treating all with with respect and dignity.
• Effectively manage multiple priorities simultaneously, taking work direction from multiple supervisors who have a high sense of urgency and short timelines.
• Schedule appointments, meetings, and travel; maintaining supervisors’ calendars.
• Organize and maintain paper and electronic filing systems, initiate recurring administrative processes, coordinate projects, and assist in the completion of reports by researching and gathering required information and preparing report materials.
• Manage multiple departmental accounts with active purchasing activities by reconciling accounts monthly, maintaining running balances of sub-accounts established within the department, and preparing financial reports which are relied on by the supervisor for making financial decisions.
• Keep all sensitive information strictly confidential.
• Organize, coordinate, plan, and conduct departmental events by:
  
  • Securing space, equipment and food
  • Preparing invitations, announcements, agendas, brochures, and packets and purchasing awards
  • Making travel arrangements and reservations
  • Overseeing the events as they occur.

• Manage billing and payment process for venue and catering.
• Provide technical support online for video conference meetings, phone conferences, interviews, etc.
• Support the administrative business functions of the department by maintaining the website and databases, producing newsletters, and creating various forms of correspondence.
• Deliver and pick up mail at the campus post office.

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherineenrolls studentsin certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats. Minimum Qualifications

• HS diploma orGED
• Three years of experience using Microsoft Office.
• Experience managing complex calendar appointments.
• Experience working respectfully and effectively with people of all cultures, religions and abilities.

Preferred Qualifications

• Experience taking courses at the college or university level

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service. EEO Statement St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us athr@stkate.eduor 651-690-6565. Application instructions for STAFF VisitSt. Kate Careersto apply. Three references and successful completion of a background check will be required for employment.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete theirCOVID-19 vaccination series, including a booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visitstkate.edu/coronavirus-info/vaccine.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper MidwestHERCand is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org. Posting Detail Information Posting Number 20220334-STAFF Posting Start Date 06/17/2022 Application Deadline 07/04/2022 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including booster, unless the University approves a medical or religious accommodation or other accommodation / exemption as required by applicable law. New employees must submit vaccination and booster documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine. We include this information to ensure that candidates are aware of and acknowledge understanding of the new requirement.
   • I have read and understand the requirement.
2. *St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s).

   (Open Ended Question)

3. *Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
   • Yes
   • No
4. *St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
   • Yes
   • No
   • Maybe
5. *Can you perform the essential functions of this position with or without accommodation?
   • Yes
   • No
6. *How did you hear about this opportunity?
   • St. Catherine University website
   • St. Catherine University employee
   • Academic Jobs
   • American College Personnel Association (ACPA)
   • Association of Catholic Colleges/Universities
   • Association of Student Affairs at Catholic Colleges and Universities
   • Chronicle of Higher Education
   • College or University website
   • Council of Independent Colleges
   • DisabilityConnect.com
   • Diverse: Issues in Higher Education
   • DiversityConnect.com
   • Facebook
   • Google Jobs
   • HigherEdJobs
   • Higher Education Case Managers Association (HECMA)
   • Higher Education Recruitment Consortium (HERC)
   • Hispanic Outlook on Education Magazine
   • IMDiversity
   • Indeed
   • Inside Higher Ed
   • Insight Into Diversity
   • Latinos in Higher Ed
   • LGBTConnect.com
   • LGBTQ in Higher Education
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   • Minnesota Council of Nonprofits
   • MinnesotaWorks.net/Minnesota Workforce Center
   • Minority Jobs
   • NAFSA: Association of International Educators
   • National Association of Independent Colleges and Universities
   • National Association of Student Personnel Administrators (NASPA)
   • National Conference on Race and Ethnicity (NCORE)
   • OutandEqual.com
   • People of Color in Higher Education
   • Pioneer Press
   • Pollen Midwest
   • Saint Paul Chamber of Commerce (SPACC)
   • SimplyHired.com
   • Star Tribune
   • StudentAffairs.com
   • Twin Cities Senior Student Affairs Officers listserv
   • Twitter
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Applicant Documents Required Documents

1. Resume

Optional Documents