Counselor/Coordinator - Extended Posting

Position Summary

The Program Coordinator conducts orientation sessions with middle and high school students, screens and evaluates new student applicants, and implements academic year off campus class instruction, tutoring, and counseling sessions. The Program Coordinator has primary responsibility for scheduling and conducting field trips for educational and cultural activities, arranging transportation for students in the summer program, and conducting academic counseling sessions.

Essential Duties and Responsibilities

• Assists with the overall formulation and development of all appropriate program proposals, continuation applications and reports.
• Assumes primary responsibility for the development and compilation of relevant student performance data and statistics for the purposes of student placement as well as for use in proposal and report development.
• Assists in the preparation of all required evaluation and performance reports.
• Administers and compiles student needs assessments.
• Assumes primary responsibility for the placement of students in classes, matching students with tutors and mentors, and referrals to special assistance personnel. Responsible for the specific design, development, implementation, monitoring, and evaluation of the Academic Guidance, Personal Counseling, Career Planning, and College Placement program components, particularly the Bridge/Transition components in both the residential summer and the academic year sessions.
• Assists in the design and monitoring of the academic curriculum.
• Conducts the orientation and training for summer residential staff.
• Assist in the supervision of summer residential staff, tutors, and the academic year and summer session instructors.
• Assumes major role in the identification, recruitment, selection, and orientation of students.
• Conducts exit interviews with all graduates and students who leave the program prior to graduation; and writes final summary reports for all students.
• Provides students with comprehensive personal and academic guidance and counseling, pre-college counseling, transition preparation, college placement, financial aid counseling, alumni follow-up, and related activities.
• Conducts appropriate workshops for parents.
• Conducts the program’s alumni follow-up and monitoring component; maintains contact with colleges and universities where students have been placed; and compiles appropriate reports and studies regarding program alumni.

Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1. Bachelor’s degree.
2. Additional education or other formal training in an area of specialization inherent to the position may be required.
3. Demonstrated work experience in the area of specialization inherent to the position may be required.
Bachelor degree, additional education, training and/or work experience in a distinct academic discipline or area of specialization may be designated by the Employer. Such designations must be directly linked to the specific position description and requirements.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs)
1. Customer and Personal Service — Knowledge of principles and processes for providing quality educational guidance. This includes student needs assessment, meeting quality standards for services, and evaluation of student satisfaction.
2. Administration and Management — Knowledge of business and management principles involved in the presentation and delivery of academic programs, strategic planning, resource allocation, leadership techniques, recruitment methods, and coordination of people and resources.
3. Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
4. Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
5. Knowledge of educational, evaluation, and measurement principles, practices, methods, and techniques, university policies and procedures.
6. Speaking — Talking to others to convey information effectively; ability to develop a rapport with students.
7. Written Expression — The ability to communicate information and ideas in writing so others will understand.
8. Ability to establish effective working relationships with students, faculty, and staff.

Specialty Factors (Civil Service)

Preferred Qualifications (Civil Service)

- Master’s in education
- Bilingual (Spanish/English)
- Min of one (1) six-week summer residential experience working with students and staff
- Professional work experience within TRIO or similar programs;
- Background similar to student population to be served including from low-income family or first in immediate family to attend college.

Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

• Applicant is required to work late evenings, until 7 p.m. twice a week during the academic year, and some Saturdays.
• Must be available to reside in the residence hall part-time, including overnights during the six-week summer session.
• Ability to ride bus for long periods of time including overnight on trips to visit colleges.
• Ability to conduct walking tours of campus.
• Able to work overnight college visits
• Must be fully vaccinated due to work responsibilities.
• This position is 100% in person on campus or in the community

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard hours

37.50

Hourly Rate or Semi-monthly Pay Rate

Hiring Rate/Range

$43,000-$48,000/year

Earn Type

S

Application Procedure

Application Procedure

Application Procedure

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/63399

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

Applicant Documents
Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae
3. Writing Sample
4. Transcripts (unofficial with official required at hire)

Optional Documents

1. Transcripts #2 (unofficial with official required at hire)
2. Transcripts #3 (unofficial with official required at hire)
3. Certifications/Licensure #1
4. Certifications/Licensure #2
5. Certifications/Licensure #3
6. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. * Do you possess a bachelor's degree in Education?
   • Yes
   • No
3. * Have you attached all transcripts to support the degrees you are submitting for consideration?
   • Yes
   • No
4. * How many years of full-time professional experience do you have as an elementary or secondary instructor, that includes one year of academic counseling performing student needs assessments or college preparation and placement
   • <1 year
   • 1-<3 years
   • 3 years
   • 4-<6 years
   • 6-<8 years
   • 8 years or more
5. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
6. * Please describe your full-time professional work experience relating directly to providing services to culturally and academically diverse high school students.
   
   (Open Ended Question)
   
   
7. * Do you possess any additional formal education or training considered relevant to this position?
   • Yes
   • No
8. * Please describe the type of formal education or training received, from whom was it received, and when?
   
   (Open Ended Question)
   
   
9. * Are you currently fully vaccinated against COVID-19?
   • Yes
   • No
10. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable