UW/DHS INFECTIOUS DISEASE MEDICAL PROGRAM ASSISTANT
- Employer
- University of Wisconsin-Madison
- Location
- Wisconsin, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 20, 2022
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Salary:
Minimum $24.00 HOURLY
Depending on Qualifications
Job Summary:
The University of Wisconsin School of Medicine and Public Health (UWSMPH) Division of Infectious Diseases and the Wisconsin Department of Health Services (DHS), Division of Public Health is recruiting an administrative professional to support research and public health practice. This is a contract position with the Wisconsin Department of Health Services, which is based in the DHS State Office Building at 1 West Wilson Street in Madison Wisconsin. The candidate will coordinate complex daily activities in support of the Director of the Bureau of Communicable Diseases and the Chief Medical Officer for Communicable Diseases.
The Wisconsin Division of Public Health (DPH) is the state agency responsible for surveillance, prevention control of reportable infectious diseases, including vaccine-preventable infections, healthcare associated infections, HIV, viral hepatitis and sexually transmitted diseases.
Specific duties will support numerous activities that span the DPH Bureau of Communicable Diseases and the Infectious Diseases Research Program at the University of Wisconsin School of Medicine and Public Health (UWSMPH).
Perform administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research, or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.
-Serve as executive staff assistant to the DPH Bureau of Communicable Diseases (BCD) Director and Chief Medical Officer (CMO), managing email and telephone correspondence on behalf of the CMO and Bureau Director, maintaining meeting rosters and other contact lists for the CMO, preparing and maintaining curriculum vitae for the CMO, tracking relevant deadlines for research and public health projects on behalf of the CMO, and coordinating both UW and DPH electronic calendars on behalf of the CMO.
-Coordinate travel arrangements for CMO and DPH Bureau Director, including coordinating purchasing activities/reconciliation and expense reimbursement for the CMO and Bureau Director, assisting in event coordination as needed for annual and special events, and maintaining and applying current knowledge of all travel and fiscal policies.
-Assist in support activities related to research, such as coordination of conferences, journal clubs, scientific writing work groups, and formatting of standard NIH forms, reports, and manuscripts for publication.
-Perform other administrative duties including attending administrative staff and other special meetings and training sessions to improve collaborative activities between BCD and UWSMPH, assisting Bureau Director with Open Records Requests (ORR), preparing and distributing meeting agendas, attending meetings as requested, taking and preparing minutes for distribution, and creating and maintaining comprehensive files for meeting materials related to BCD and UWSMPH activities.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
Responsibilities:
Performs administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
H.S. Diploma
Qualifications:
A minimum of 1 year of experience in administrative support or a similar role is preferred.
COVID-19 Considerations:
UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.
Work Schedule:
Monday-Friday, daytime hours, to meet the needs of the division.
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Additional Information:
This is a 100% on site position, working out of DHS offices at 1 W Wilson and UW Madison offices at 1685 Highland Ave. The successful applicant will possess strong administrative and organizational skills including efficiency, accuracy, adaptability, dependability, and resourcefulness. The position requires considerable independence in planning and implementation as well as confidentiality with protected and sensitive information.
Hire will be subject to criminal background check requirements.
A period of evaluation will be required.
How to Apply:
To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.
Contact:
Charles Amble
caamble@medicine.wisc.edu
608-265-9049
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Medical Program Assistant(HS009)
Department(s):
A534265-MEDICAL SCHOOL/MEDICINE/INFECT DIS
Employment Class:
University Staff-Ongoing
Job Number:
261170-CP
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Jun 20 2022 Central Daylight Time
Applications Close: Jul 4 2022 11:55 PM Central Daylight Time
Minimum $24.00 HOURLY
Depending on Qualifications
Job Summary:
The University of Wisconsin School of Medicine and Public Health (UWSMPH) Division of Infectious Diseases and the Wisconsin Department of Health Services (DHS), Division of Public Health is recruiting an administrative professional to support research and public health practice. This is a contract position with the Wisconsin Department of Health Services, which is based in the DHS State Office Building at 1 West Wilson Street in Madison Wisconsin. The candidate will coordinate complex daily activities in support of the Director of the Bureau of Communicable Diseases and the Chief Medical Officer for Communicable Diseases.
The Wisconsin Division of Public Health (DPH) is the state agency responsible for surveillance, prevention control of reportable infectious diseases, including vaccine-preventable infections, healthcare associated infections, HIV, viral hepatitis and sexually transmitted diseases.
Specific duties will support numerous activities that span the DPH Bureau of Communicable Diseases and the Infectious Diseases Research Program at the University of Wisconsin School of Medicine and Public Health (UWSMPH).
Perform administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research, or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.
-Serve as executive staff assistant to the DPH Bureau of Communicable Diseases (BCD) Director and Chief Medical Officer (CMO), managing email and telephone correspondence on behalf of the CMO and Bureau Director, maintaining meeting rosters and other contact lists for the CMO, preparing and maintaining curriculum vitae for the CMO, tracking relevant deadlines for research and public health projects on behalf of the CMO, and coordinating both UW and DPH electronic calendars on behalf of the CMO.
-Coordinate travel arrangements for CMO and DPH Bureau Director, including coordinating purchasing activities/reconciliation and expense reimbursement for the CMO and Bureau Director, assisting in event coordination as needed for annual and special events, and maintaining and applying current knowledge of all travel and fiscal policies.
-Assist in support activities related to research, such as coordination of conferences, journal clubs, scientific writing work groups, and formatting of standard NIH forms, reports, and manuscripts for publication.
-Perform other administrative duties including attending administrative staff and other special meetings and training sessions to improve collaborative activities between BCD and UWSMPH, assisting Bureau Director with Open Records Requests (ORR), preparing and distributing meeting agendas, attending meetings as requested, taking and preparing minutes for distribution, and creating and maintaining comprehensive files for meeting materials related to BCD and UWSMPH activities.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
Responsibilities:
Performs administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.
- 15% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
- 20% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
- 5% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
- 10% Serves as the primary contact and subject matter expert for specified program policies and procedures
- 5% Identifies opportunities for program improvements and makes recommendations to the appropriate entities
- 25% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
- 20% Provides support for schedules and correspondence of senior level employees
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
H.S. Diploma
Qualifications:
A minimum of 1 year of experience in administrative support or a similar role is preferred.
COVID-19 Considerations:
UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.
Work Schedule:
Monday-Friday, daytime hours, to meet the needs of the division.
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Additional Information:
This is a 100% on site position, working out of DHS offices at 1 W Wilson and UW Madison offices at 1685 Highland Ave. The successful applicant will possess strong administrative and organizational skills including efficiency, accuracy, adaptability, dependability, and resourcefulness. The position requires considerable independence in planning and implementation as well as confidentiality with protected and sensitive information.
Hire will be subject to criminal background check requirements.
A period of evaluation will be required.
How to Apply:
To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.
Contact:
Charles Amble
caamble@medicine.wisc.edu
608-265-9049
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Medical Program Assistant(HS009)
Department(s):
A534265-MEDICAL SCHOOL/MEDICINE/INFECT DIS
Employment Class:
University Staff-Ongoing
Job Number:
261170-CP
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Jun 20 2022 Central Daylight Time
Applications Close: Jul 4 2022 11:55 PM Central Daylight Time
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