Staff Assistant II

About CCRI and the Role

Position Title

Staff Assistant II

Department

Educational Talent Search

Position Category

Staff - NonClassified

About CCRI

The Community College of Rhode Island is New England’s largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.

We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.

Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.

We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees’ values and what it means to work here, learn about our Guiding Principles here .

Posting Details > Special Instructions to Applicants


To apply for this position:

· Complete CCRI’s online application, and attach a cover letter and resume by the closing date.
· If attaching a resume complete with education history and/or employment history, please
disregard these sections within the online application.
· Please include the contact information for three (3) references within the application.
· Finalists will be required to provide official college transcripts.
· Please note that all RI Council of Postsecondary Education employees (i.e., full- and part-time
faculty and non-classified employees) must be fully vaccinated and boosted when eligible. Learn
more about CCRI’s vaccination policy here .

Please contact Human Resources at 401-825-2311 ( TTY : 401-825-2313) if you require assistance with the online application process.

EEO Statement


CCRI is an Equal Opportunity/Affirmative Action employer.

CCRI prohibits discrimination, including harassment and retaliation, on the basis of race, color, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status, or status as a protected veteran. Inquiries or complaints concerning discrimination shall be referred to CCRI’s Title IX Coordinator at TitleIXCoordinator@ccri.edu

The Clery Act requires colleges and universities to report campus crime data, support victims of violence, and publicly outline the policies and procedures they have put into place to improve campus safety.

Job Summary

The RI Educational Talent Search is a federally funded program designed to assist economically disadvantaged youth who wish to continue their education beyond the secondary level. The program provides services to eligible 6-12th graders in targeted schools and districts. The Staff Assistant II is responsible for providing staff support to the director in the daily operation and management of the project including general office duties, recordkeeping, and assisting participants and counselors.

Individuals who have succeeded in overcoming first-generation or low-income circumstances like those of Educational Talent Search project participants are strongly encouraged to apply.

Duties and Responsibilities

Commitment to CCRI’s Mission:

• Demonstrate a commitment to the philosophy and mission of a comprehensive community college.
• Work collaboratively with others in a diverse and inclusive environment.
• Work collaboratively in a diverse, inclusive, and student-centered environment, with students of various learning styles, cultures, identities, and life experiences.
• Work collaboratively with others and provide quality customer service in a diverse and inclusive environment.

Customer Service:

• Excellent communication skills are required to greet participants and visitors both in person and over the phone/email correspondence.
• Answer telephones; respond to telephone, in-person, and email inquiries; record messages and forward them to appropriate staff.
• Make routine contact with community partners, state vendors, and other departments including but not limited to business office (purchasing), financial aid, and enrollment services.
• Assist in outreach and recruitment of program participants; screen applicants for eligibility.

Office Skills/Office Management:

• Familiarity with general office equipment including Windows-based desktops, laptops, multi-function printers, and telephones.
• Ensure office equipment is in operating condition and reach out to the department or vendor when service is required.
• Maintain an inventory of supplies for the project, and order supplies as needed.

Recordkeeping and Data Management:

• Maintain financial records and documentation on items ordered, including copies of requisitions and communications with vendors and the business office.
• Maintain minutes of staff meetings.
• Type, proofread, edit and disseminate reports, forms, and other printed materials.
• Assist director in reviewing ETS participant folders to ensure all relevant data is gathered and properly entered into the program database.
• In conjunction with coordinators/counselors, check submitted documentation to ensure error-free, and correct/update data as necessary.
• Access and process data through electronic networks and the internet using word processing and various software programs including Microsoft Office Suite and Banner.
• At the direction of the program director prepare requisitions and/or order program supplies and educational materials via the College’s financial information system according to College policy and procedures and assist the director in monitoring grant expenditures and conformity to line item limitations.
• Maintain files and records, including confidential material, required and generated by the program director.

Departmental Support:

• Attend in-service and other job-related training.
• Communicate effectively with the director and all other project staff in order to ensure the continued successful operation of the program.
• Assist in the establishment, coordination, and promotion of program events including but not limited to: workshops, college / cultural trips including TRIO Day.
• Monitor and update program website, including managing applications, social media sites, and other reports in compliance with college standards.
• Assist program director with coordinating meetings and preparation of agenda items
• Provide administrative program support to all grant program staff
• Perform other related duties as required.

Minimum Requirements

• High school diploma required.
• Excellent typing skills required in both speed and accuracy.
• Must be able to communicate fluently in Spanish.

Competencies and Desired Qualifications

• Associate’s degree in a technical or administrative program or equivalent, plus at least one year of work-related experience is preferred.

Position Details

Position Information

Full-Time/Part-Time

Full-Time

FLSA

Exempt

Pay Grade

PSA 6

Salary Information

starting at $33,822 annually

Benefits

Full-time employees enjoy an array of benefits, including:

• Comprehensive Health Benefits and Rewards for Wellness Incentives
• Paid Time Off
• Parental Leave
• In-State Tuition Waivers
• Legal Care Insurance

For a complete listing, visit: https://ccri.edu/hr/benefits/index.html

Collective Bargaining Unit

CCRIPSA

Reports To

ETS Director

Permanent/Limited position

Permanent

Position End Date

8/31/2022 (funding extension for position dependent on renew of grant through 2026)

Academic/Calendar Year

Calendar

Work Schedule Information

Non Standard, 35 hours per week

Campus Location

Primarily located at the Providence Campus

Civil Service List position

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Details

Posting Details

Number of Vacancies

1

Application Open Date

06/03/2022

Application Close Date

07/18/2022

Posting Number

SF00788

Quick Link

https://jobs.ccri.edu/postings/3835

Special Instructions to Applicants

To ensure full consideration, complete application materials should be received by 07/18/2022, 11:59 PM ( EST ). Applications will not be accepted after the closing date.

Finalists will be required to provide official college transcripts.

If you need assistance with the online application process, please contact Human Resources at 401-825-2311. TTY : 401-825-2313.

Disability Accommodations

CCRI is committed to ensuring the full participation of all applicants throughout the recruitment process. If you should require an accommodation during the application process, please notify the Department of Institutional Equity and Human Resources prior to the closing of the posting by calling (401) 825-2311.

EEO Statement

CCRI is an Equal Opportunity / Affirmative Action Employer.

We recognize that diversity and inclusivity are essential to creating a dynamic, positive and high-performing educational and work environment. We welcome applicants who can contribute to the College’s commitment to excellence created by diversity and inclusivity.

CCRI prohibits discrimination, including harassment and retaliation, on the basis of race, color, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status or status as a protected veteran. Inquiries or complaints concerning discrimination shall be referred to the College’s Title IX Coordinator at: TitleIXCoordinator@ccri.edu.

The Jeanne Clery Act requires institutions of higher education to disclose campus policy statements and crime statistics. Our annual report is available here:
https://www.ccri.edu/campuspolice/pdfs/Annual%20Security%20Report%202019.pd

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a High School diploma?
   • Yes
   • No
2. * Are you proficient in typing? Excellent typing speed and accuracy skills are crucial for this role.
   • Yes
   • No
3. * Are you bilingual? (Spanish)
   • Yes
   • No
4. * In order to improve CCRI's advertising strategy, please let us know where you FIRST learned of this job opportunity. Please be specific when using website or publication names (example: LinkedIN, HigherEdjobs, Chronicle, personal referral, etc.).
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. Other Document