Fiscal Technician - Department of Family Medicine and Population Health, School of Medicine

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for VCU’s generous benefits package that includes: competitive health benefits, paid annual and holiday leave, retirement planning and savings options, tax-deferred annuity and cash match programs, Virginia Retirement System (VRS), professional development & certifications, tuition waiver, parental leave, caregiving leave and community service leave. Learn more about VCU’s benefits here: https://hr.vcu.edu/careers-at-vcu/why-work-at-vcu/

VCU Department of Family Medicine and Population Health seeks to be a leader in helping the people of Virginia and beyond achieve improved access to health care, improved health equity, and improved health outcomes. Our vision is a world where all people are able to live healthier and happier lives through access to the best, most appropriate primary care and public health services that are grounded in the science of both family medicine and epidemiology.

The Department of Family Medicine and Population Health is seeking a Fiscal Technician to join our team. The Fiscal Technician will provide day-to-day operational support to process all financial transactions for the Department. As a critical member of the administrative team, we are looking for a full-time Fiscal Technician to begin as soon as possible.

Primary duties and responsibilities will include:



65% Purchasing and general operations

• Complete and monitor all departmental purchases for faculty and staff including office supplies.
• Maintain department transaction records ensuring all transactions are managed through the appropriate mechanism according to state, university, and MCVP procurement guidelines.
• Serve as the department’s primary contact for processing and handling of all procurement issues (sole Sources, etc.)
• Responsible for the testing and annual update for Agency Risk Management and Internal Control Standards (ARMICS).

15 % Reconciliations and petty cash

• Serve as the department’s designated petty cash custodian responsible for the safekeeping,maintenance, and proper usage of funds according to all guidelines set by the VCU Accounting area of Treasury Services.
• Ensure that expenditures are properly processed and posted to Banner and MCV Foundation and are reviewed and reconciled on a regular basis.
• Research budget variances as necessary to explain and resolve more complex problems and account discrepancies.

10% Records retention and equipment management

• • Serve as the department’s primary records officer, responsible for all records retention in accordance with policies designated by the state, university, and library of Virginia.
• Monitor and maintain department equipment inventory including equipment housed across family practices.
• Perform general annual review of university equipment, ensuring equipment purchased through the higher education equipment trust fund (HEETP) is maintained in accordance with university guidelines.

5% Family Medicine Timekeeping

• Hold the position of timekeeper for the department fa, making sure that student, faculty, and staff leave is properly reported by established university deadlines.
• Follow state and university leave policies and guidelines; work with the HR Administrator on more complex issues regarding leave benefits or transactions as appropriate.

5% Risk management (For employees with direct fiscal responsibility)

• Demonstrates a commitment to risk assessment (considering cost, benefit, and impact) -utilizes identified internal control mechanism -practices routine verification of the accuracy of data.

Minimum Requirements:
• A completed High School Diploma or GED is required.
• Working knowledge of federal and state fiscal policies and procedures.
• At least one year of prior experience using financial recordkeeping and/or procurement
software systems such as Banner Finance or VCU Real Source.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.

Salary Range: $36,000 - $44,000 annually



Position Details:

Department: Department of Family Medicine and Population Health
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 100%
Exemption Status: Non-Exempt

ORP Eligible: No

VCU Job Code: 18115

Position Number: 557340

Contact Information:

Contact Name: Sara Vorlop

Contact Email: sara.vorlop@vcuhealth.org