RESEARCH GRANTS ADMINISTRATOR

Salary:

Minimum $63,800 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

The Mechanical Engineering Research Administrator will provide strategic leadership, direction, and expertise in pre and post-award management including; budget preparation and review; proposal review and tracking, and new award set up in accordance with contract guidelines; assist Principal Investigators (PIs) with effort management; interpret and ensure spending in compliance with sponsor and University regulations and policies; reporting and related clerical support associated with the processing of grants and contracts; analyze and reconcile project fiscal reports to identify and resolve discrepancies; review and approve allowable expenses as stipulated by sponsor guidelines; oversee close- out of projects; provide guidance and training to faculty and research personnel in the requirements of grant management, and long-range forecasting to aid PIs with strategic planning of research programs. This position will be deployed from the College of Engineering's Dean's Office Research Administration unit to the Department of Mechanical Engineering to work with faculty and staff on grant and research administration functions.

Responsibilities:

Manages research administration activities from proposal preparation through closeout on behalf of a school/college/division. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division. May manage a programmatic unit and/or personnel.

• 15% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a school/college/division
• 15% Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
• 10% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• 20% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• 20% Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• 20% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Experience in a financial role preferred. Must have strong analytical and writing skills and possess the ability to communicate effectively in oral and written forms with faculty, researchers and staff at all levels. This position requires a significant degree of organization, and interaction with faculty, staff, students, campus administrative departments, Deans, grantee organizations, and both federal and non-federal research sponsors.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full or Part Time: 75% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable


How to Apply:

Please click on the "" button to start the application process. To apply, please upload a cover letter that summarizes your interest in the position along with your resume highlighting relevant work experience and interests.

Contact:

Catherine Carter
clcarter2@wisc.edu
608-265-2155
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Multi-fun Res Admin Mgr(S/C/D)(SC016)

Department(s):

A196200-COLLEGE OF ENGINEERING/MECHANICAL ENGR

Employment Class:

Academic Staff-Renewable

Job Number:

260939-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 16 2022 Central Daylight Time
Applications Close: Jul 20 2022 11:55 PM Central Daylight Time