SAR Coordinator

Position Details

Position Information

Position
SAR Coordinator

Full Time/Part Time
Full Time

Job Type
Regular

Position Summary

Initiates, processes, and maintains records of a variety of complex fiscal, budgetary, and/or other associated transactions, in either direct or indirect support of accountants and/ or unit management. Investigates and resolves problems related to funds, budgets, expenditures, and/or procurement practices, and provides reports and analyses on complex fiscal issues, as assigned. Provides assistance in the development, implementation, and management of fiscal systems and procedures, applying basic concepts, methods, and techniques. Performs all aspects of collections on accounts receivable, congers with students regarding their accounts, posts payments, processes reimbursements, adjustments, assists in maintaining ledgers and other account actions. May serve as unit/ area transaction initiator.

Duties and Responsibilities

· Coordinates important dates and information with various offices around campus for each semester.
· Updates the SAR webpage every semester.
· Develops the SAR important information semester packet.
· Assist Bursar in maintaining and updating Banner system and TouchNet system
· Coordinates with third party agencies for authorizations, invoicing, and payments of student accounts.
· Enter information in resources; research; post payments, to include wire transfers and reconcile third party billing.
· Coordinates SAR portion of student orientations with other offices around campus.
· Process multi-million-dollar student reimbursement process throughout the fiscal year.
· Review and research SAR balances; correct, reconcile, apply adjustments to student accounts, note account, and place holds on student accounts.
· Assist bursar with preparation and distribution of IRS Forms 1098-T, Answer questions regarding information provided on the form 1098-T;
· Coordinate dates to send monthly student statements and past due notices to students and third party agencies.
· Process NSF / RETW checks; Issue stop payments on lost checks; compose and send out related correspondence;
· Monitors revenue and expenses for departmental or unit accounts; ensures expenditure control and compliance with funding requirements, University policy, and standard accounting procedures
· Responds to requests and concerns from internal and external constituencies regarding fiscal transactions; analyzes and provides reports and correspondence on unresolved problems.
· Reviews and approves expenditure, personnel, and/or purchasing documents for availability of funding, mathematical correctness, and compliance with University policy and state and federal funding requirements.
· Interact with trains client department staff regarding financial policies and procedures; serves as liaison with client department representatives, vendors, funding source representatives, and/or parents.
· Process direct deposit authorization.
· Process paper documents utilizing the imaging and electronic document management system.
· Prepare JE’s as needed.
· Provide professional and customer-services oriented interaction in all telephone and e-mail responses with students, parents, faculty, staff, and vendors.
· Participate in regular meetings and attend trainings as necessary.
· Provide assistance to faculty and staff at other NMHU sites.
· Assist students with online payments/ payment plans through TouchNet;
· Maintain regular attendance.
· Assist providing backup for cashiering functions and duties as needed.
· Responds to requests and concerns from internal and external constituencies regarding fiscal transactions; analyzes and provides reports and correspondence on unresolved problems.
· Interact with and trains client department staff regarding financial policies and procedures; serves a liaison with client department representatives, vendors, funding sources representatives in the resolution of financial issues.
· Maintain confidentiality of appropriate records, contracts, documents, and data in compliance with Federal, State, and University regulations and policies.
· May supervise and/or lead lower graded staff and/or student employees.
· Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

High School Diploma or GED ; at least five (5) years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Experience: Two years of responsible office experience in clerical bookkeeping or any equivalent combination of education and experience.

Preferred: Knowledge and experience working with Ellucian Banner.

Special Conditions for Eligibility

Knowledge, Skills, and Abilities

· Ability to analyze and solve problems;
· Ability to communicate effectively, both orally and in writing;
· Ability to present oneself with a professional presence and demeanor;
· Ability to maintain confidential information and inquiries with discretion;
· Ability to display a keen attention to detail;
· Ability to display a strong working knowledge in excel, word and other basic computer functions;
· Knowledge of office operations, office machines, and other office decorum;
· Ability to maintain exceptional customer service and people skills;
· Ability to establish and maintain effective working relationships with faculty, students, and staff;
· Knowledge of clerical accounting and bookkeeping practices;
· Skills in operating a calculator, adding machine and other related office machines;
· Ability to make mathematical computations rapidly and accurately;
· Ability to complete work assignments without continual direction.

Physical Demands

· Repetitive hand motions and prolonged use of computer and adding machines.
· Must occasionally lift and/or move up to forty (40) pounds.
· Sitting for extended periods of time.
· Kneel, bend, reach, and stoop.
· Walking for extended periods of time.

Working Environment

· Work is performed in a typical interior/office work environment.
· Work with frequent interruptions.

Pay Rate
20.26

Work Location/Campus Center
Las Vegas, NM Campus

EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email hr@nmhu.edu

Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW

Posting Detail Information

Posting Number
AS619P

Open Date
06/16/2022

Close Date

Open Until Filled

Special Instructions to Applicant

Quick Link
https://nmhu.peopleadmin.com/postings/7585
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. How many years of experience do you have working in an office environment?
   • 1-2
   • 3-5
   • 6-8
   • More than 10
3. How many years of cash handling experience do you have?
   • 1
   • 2
   • 3
   • 4
   • 5+
4. Please describe any previous experience you have working in a customer service enviornment
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/ Letter of Interest
3. Letter(s) of Recommendation
4. High School Diploma or GED

Optional Documents

1. Unofficial Transcripts Conferring Required Degree