ATSU - Senior Executive Assistant to the Senior VP Academic Affairs

A.T. Still University invites applications for a non-exempt Senior Executive Assistant to the Senior Vice President Academic Affairs on the Mesa, Arizona campus. The position provides direct administrative support for the senior vice president, associate vice president, and assistant vice president in University Academic Affairs (UAA). Manages issues for six additional UAA departments: the Office of Assessment and Accreditation, the Teaching & Learning Center, Interprofessional Education & Collaboration, Center for Resilience in Aging, Continuing Education, and Library Services. Interacts with university administration, deans, faculty, students, staff, alumni, and other professionals in the academic community and general public. Must ensure complete confidentiality in matters pertaining to all university business.

Major Job Duties/Responsibilities:

• Monitor and track the Academic Affairs budget and budgets of the other departments under Academic Affairs.
  
  
• Provide administrative support in areas of purchasing, professional correspondence, scheduling coordination and meeting planning.
  
  
• Maintaining calendars, regularly arranging meetings, conferences and appointments.
  
  
• Collect and distribute mail, track and order office supplies
  
  
• Screen and forward phone calls for the VPs.
  
  
• First point of contact for Academic Affairs, directing queries to correct place/person
  
  
• Oversee and approve vacation and medical leave requests
  
  
• Provide Zoom support and other technical assistance
  
  
• Supervise one administrative assistant who is supporting IPEC, OAA and TLC
  
  
• Update and balance budget variance reports, assist with annual budgeting process for the office
  
  
• Oversee and approve employee time reports
  
  
• Coordinate travel arrangements, prepare and submit travel expenditure forms
  
  
• Organize, research and gather data to complete reports, projects, and presentations, prepare power points, emails, charts, tables, spreadsheets, etc.
  
  
• Support the Council of Deans- attend meetings, record minutes and keep records, prepare annual report of decisions, actions, etc.
  
  
• Coordinating processing for expense reports, contract execution, and documentation requiring review and approval by the Senior Vice President, Associate Vice President, Assistant Vice President
  
  
• Support other university-level committees tied to Academic Affairs such as UWAC, the Higher Learning Commission Steering Committee
  
  
• Support various Academic Affairs steering committees and search committees
  
  
• Event planning and coordination such as Deans Annual Retreat
  
  
• Maintain and update the content of Academic Affairs website.
  
  

Qualifications: Applicants should have a minimum of 2 years of college; preferred bachelor's degree with 5-10 years of executive management support. Applicants will be successful when their knowledge level is proficient in the following areas:

• Microsoft Word, Excel, databases, and proficient computer skills
• Z oom, PowerPoint, Prezi, Google Drive, Docs, Sheets etc.
• Budget management, Budget tracking and management software, purchasing software, Personnel management software(UKG - Ultipro), Scheduling software
• Multiline phone systems, professional call management
• Project management, task organization and prioritization
• Business correspondence: composition, typing, editing, grammar
• Knowledge of standard office administrative practices and procedures

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .