Assistant Director of Facilities, Maintenance and Operations

Assistant Director of Facilities, Maintenance and Operations

Ventura County Community College District


Salary: $99,663.00 - $133,554.96 Annually

Job Type: Classified Management

Job Number: 2022-02459

Location: Districtwide (Ventura County CA), CA

Department: MC - Business Services

Closing: 6/29/2022 11:59 PM Pacific

Description

WHAT YOU'LL DO
Under the direction of the Director of Facilities, Maintenance and Operations, plan, manage, supervise, and oversee the activities of building and grounds maintenance and construction at an assigned campus, including construction project management, utility services, custodial, warehouse and groundskeeping operations.

DISTINGUISHING CHARACTERISTICS:
A Director of Facilities, Maintenance, and Operations performs work of greater responsibility, complexity, and oversight than that of an Assistant Director of Facilities, Maintenance, and Operations. This includes responsibility for the strategic development and administration of policies, procedures, budgets, and plans as well as primary responsibility for the design and management of the most complex and large-scale new construction and facilities maintenance projects. In comparison, an Assistant Director of Facilities, Maintenance, and Operations is responsible for managing the day-to-day operations of the assigned functional areas. Furthermore, the Assistant Director of Facilities, Maintenance, and Operations manages small and/or routine construction projects and serves as back up to the Director for the larger and more complex projects. The Assistant Director acts as the Director is his/her absence.

The current vacancy is a full-time position (12 months/year, 40 hours/week) located at Moorpark College, pending Board approval.

WHERE YOU'LL WORK
Moorpark College, one of three colleges in the Ventura County Community College District, was founded in 1967. It serves approximately 15,000 students, and with a "students first" philosophy, empowers its diverse community of learners to complete their goals for academic transfer, basic skills, and career education. Moorpark College is one of the most beautiful community colleges in California. Set on 150 acres, the campus is nestled in the foothills on the southeastern flank of Ventura County, about 40 miles from UCLA, and approximately 75 miles from UC Santa Barbara. It is also a short drive from CSU Northridge, CSU Channel Islands, and California Lutheran University. Moorpark College has been recognized as an Aspen 150 College for the last two years. Known for transfer of students to public and private universities, Moorpark College has the highest number of Associate Degree for Transfers among California community colleges its size.

Moorpark College has the distinction of being recognized as a Champion of Higher Education by the Campaign for College Opportunity in each of the last five years. A Hispanic Serving Institution, it has an excellent reputation for preparing minority and economically disadvantaged students for university transfer and career success. Moorpark College's signature career/technical programs include nursing, radiation technology, biotechnology, and exotic animal training which incorporates the world-renowned America's Teaching Zoo. The college also offers a dynamic range of classes and programs in the visual and performing arts, and its pristine athletic fields and mild climate provide an excellent home for our student athletes. Moorpark College has received numerous grants including a $2.9 million Department of Education Title V grant in 2020 for its Project STEM Impacto, which develops student cohorts in biology, biotechnology, and computer network systems engineering. Moorpark College student outcomes demonstrate that education inspires and transforms communities.

More information can be found on the Moorpark College website.

WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT
New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees. (Download PDF reader)

COVID-19 VACCINATION REQUIREMENT
Board Policy 3506 COVID-19 Vaccine Requirement for Employees and Students requires that all students and employees of the Ventura County Community College District, which includes faculty, staff, volunteers, student workers, and administrators, be fully vaccinated against COVID-19. All new employees must be fully vaccinated by the first day of employment. An exemption may be requested by individuals who cannot be vaccinated due to medical and/or religious reasons. Employees who receive an exemption will be required to wear a mask or face covering while on District property and/or facilities and will be required to undergo COVID-19 testing twice weekly. For more information about VCCCD's vaccine requirement, please visit the District's COVID-19 Information Website.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

Representative Duties
Assist the Director in the planning, organization, management, and oversight of facility construction, remodeling, maintenance and operations activities at the college including custodial, grounds, maintenance, and warehouse functions. E

Assist in the development, review, revision, and implementation of plans, policies, and procedures related to maintenance, grounds, custodial and warehouse activities; prepare and implement recommendations pertaining to process improvement, cost savings, and better efficiency. E

Monitor new construction and scheduled maintenance projects, including all phases from initial concept to project close out; assist in project design, and direct and review the work of architects and other consultants; review and negotiate contractor-initiated changes in project scope as required; approve application for payment; review and approve construction project schedules and timelines; estimate labor and material costs; prepare construction project change orders for Board approval. E

Train, supervise, and evaluate the performance of assigned supervisory, technical, and support staff; prioritize, delegate and review assignments, work orders, and projects; evaluate work products and results; develop and enforce performance standards; establish and monitor timelines and schedules. E

Assist in the preparation and administration of budgets; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations. E

Perform inspections of all buildings and equipment; identify problems and assess physical condition; make recommendations for repairs and maintenance. E

Recommend, develop, and implement energy management and cost savings programs by enhancing systems to run more cost efficiently to reduce maintenance costs. E

Manage and oversee facilities use for special events; review and ensure compliance on contractual agreements related to facilities use. E

Oversee preparation of purchase requisitions for supplies, labor, and equipment; review and approve invoices for purchases on open accounts. E

Plan and implement college safety procedures and programs; identify and recommend environmentally sound practices intended to eliminate safety and health hazards. E

Review legal documents related to construction and facility litigation claims; assist legal teams with fact finding process. E

Direct and coordinate the removal and disposal of hazardous materials in accordance with federal, state and local laws, codes, and regulations; ensure proper documentation as required by law and District policies. E

Participate as member or chairperson of district and campus committees and task forces as assigned; direct committee and sub-committee activities on campus relating to facilities, maintenance, and operations functions; participate as member of management team for an assigned campus. E

Prepare and submit a variety of technical reports, written plans, recommendations and proposals regarding assigned functions; make oral presentations to administrators and others as requested. E

Act as Director in the absence of the Director of Facilities, Maintenance, and Operations. E

Perform related duties as assigned.

E = Essential Duties

Minimum Qualifications
Education: Bachelor's Degree in planning, engineering, public administration, business management, facilities or construction management, architecture, or a closely related field. Additional qualifying experience may substitute for the required college-level education on a year-for-year basis.

Experience: Four years of paid experience overseeing construction, engineering design, project management, or facilities management including at least two years of direct supervisory experience.

Experience managing new construction and facilities maintenance projects from inception to completion is preferred.

LICENSES AND OTHER REQUIREMENTS

Valid California Driver's License
Valid California Contractor's License is preferred

Supplemental Information

EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by June 29, 2022.
The examination process may consist of any of the following components: A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
Applicants must meet the minimum requirements by the filing deadline in order to move forward in the testing process. Those applicants who meet the minimum requirements will have their application materials reviewed through a Training and Experience (T&E) Evaluation.


TRAINING AND EXPERIENCE (T&E) EVALUATION:

A T&E is an assessment by subject matter experts of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The eight (8) candidates with the highest passing scores on the Training and Experience (T&E) Evaluation will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, July 18, 2022 to Friday, July 22, 2022
Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based off a standard 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/3593645/assistant-director-of-facilities-maintenance-and-operations




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