Senate Secretary and Advisor to the President

Senate Secretary and Advisor to the President

Job no: 529690
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Executive/Management/Director

Department: President's Office
Appointment Type and Duration: Regular, Ongoing
Salary: $90,000 -$105,000 per year
Compensation Band: OS-OA09-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
June 30, 2022; open until filled
Special Instructions to Applicants
Please upload the following with your online application:

• A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
  
  
• A current resume of your educational and professional work experience.
  Department Summary
  The Office of the President is the chief executive office for the University of Oregon. The office consists of the president, chief of staff, and several high-level executive and administrative support positions. The office staff works to provide efficient and responsible operation of the president's office in support of the president's initiatives and priorities in service to the students, staff, and faculty, as well as the Board of Trustees and external partners of the institution.
  Position Summary
  The Senate Secretary and Advisor to the President (SSAP) reports directly to the Chief of Staff and Senior Advisor to the President. This position serves dually as the executive coordinator of the Statutory Faculty and administrative liaison for the Faculty Senate, and as the advisor to the President facilitating work in line with the President's and university's objectives and initiatives.
  
  In the role of Senate Secretary, the SSAP manages meetings of the Senate Administrative Group, oversees and supports Senate committees, serves as Senate records steward, and oversees the administration and coordination of the office of the University Senate, including supervision of the Senate Executive Coordinator.
  
  As the advisor to the President, the SSAP performs research and engages in project management in support of presidential and university objectives; serves as liaison or representative for the President to various university work groups, task forces, and committees; and provides strategic staff support to the President and other administrative leaders both internally and externally on behalf of the university.
  Minimum Requirements
  
• Bachelor's degree
  
• Two years' experience working with and interpreting organizational policies and procedures
  
• Two years' work experience in higher education
  
• Two years' experience working collaboratively with a team
  Professional Competencies
  
• Demonstrated expertise in working effectively with individuals from diverse socioeconomic, racial, and ethnic backgrounds
  
• Strong writing and verbal communication skills; adept at facilitating conversations and engaging all stakeholders
  
• Highly effective interpersonal skills and demonstrated expertise in working effectively with faculty, staff, and students from diverse backgrounds and cultures
  
• Demonstrated ability to manage multiple tasks and shifting priorities
  
• Demonstrated ability to work with time-sensitive issues/projects and meet strict deadlines
  
• Demonstrated ability to effectively represent senior leaders and confidential matters
  Preferred Qualifications
  
• Experience working with and representing senior administrative leaders at a college, university or university system
  
• Graduate degree in a relevant field
  
• Familiarity with parliamentary procedures according to Robert's Rules of Order
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/529690/senate-secretary-and-advisor-to-the-president
  
  
  
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