Administrative Coordinator - Admissions

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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Essential Functions

This position is involved in many elements of communication and general operations for the Undergraduate Admissions Office. The Administrative Coordinator for Admissions will play an important role in coordinating both physical mailings and digital mailings to inquiries and applicants, while supporting both the visit team and the application processing team.



Description of Duties & Responsibilities

Data and CRM Operations (40%)

• Completes decision entry, prospect entry, organization database updates, tasks in file processing, and credential checks.
  
  
• Assists in training of staff in Slate, Colleague, and data entry.
  
  
• Develops, runs, and troubleshoots complex processes, statistical reports, and statements via integrated data bases
  
  

Facilitate Communications (40% of the time)

• Coordinates all mailings with printing and mailing houses.
  
  
• Maintains and regularly updates inventory of admissions publications.
  
  
• Maintains admissions correspondence. Generates all prospect and decision mailings to prospective students, ensuring accuracy and consistency.
  
  

​Other Operational Support (20%)

• Cross trains in following areas: telephone, front desk coverage, mail processing, office email
  
  

Minimum Qualifications:

• High School Diploma or equivalent (G.E.D.)
  
  
• Three years of directly related job experience, including experience with data entry and integrated data bases or client records systems
  
  
• Familiarity with modern office computers and systems, including facility with the Google suite, Word, Excel, and Adobe
  
  
• Ability to clearly communicate instructions
  
  
• Comfort with basic math
  
  
• Ability to work under set deadlines in a fast-paced office
  
  

Preferred Qualifications:

• Experience with admissions CRM systems, preferably Slate

Work Schedule:

• Full time
• 37.5 hours per week

Pay Rate:

• LCCSSA Grade 14 / Step
• $21.38 per hour

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.