Sr. Administrative Coordinator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 14, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Chief Business Officers & Vice Presidents
- Employment Level
- Administrative
- Employment Type
- Full Time
Summary
The Office of Diversity and Inclusion at Johns Hopkins University is excited to accept applications for the role of Senior Administrative Coordinator. As Johns Hopkins begins its work on the Second Roadmap on Diversity, Equity, and Inclusion, this position is one of many realizations of a promise made to the JHU community to further enhance the Office of Diversity and Inclusion (ODI). This position will provide high-level administrative support for the Office of Diversity and Inclusion while reporting directly to the Assistant Vice Provost for Diversity and Inclusion/Deputy Chief Diversity Officer. The Senior Administrative Coordinator will also provide calendaring, scheduling, and some administrative support for the Executive Director of Inclusive Excellence, Education, and Development as well as the Senior Program Manager. This position will be a value-added colleague within ODI as the office continues to build out its infrastructure to support the future of diversity, equity, and inclusion at Johns Hopkins. As such, we seek a colleague whose primary responsibilities will include meeting preparation, scheduling 1:1 meetings as well as complex institution-wide gatherings, helping to coordinate the logistics of university-wide initiatives, and general office support. The successful candidate will be an individual who: is committed to diversity, equity, and inclusion, passionate for helping others, demonstrates careful judgement, can maintain a high level of confidentiality, is able to work independently, and is able to prioritize multiple deadlines. Additionally, our colleague will need to be an effective collaborator, an effective communicator, have the capability to anticipate future needs, and be willing to take initiative.
Primary Duties/Responsibilities
- Accurately maintain complex calendars, coordinate meetings, schedule appointments, resolve scheduling conflicts and prioritize requests for the Assistant Vice Provost (AVP), the Executive Director, and the Senior Program Manager
- Maintain a high degree of organization and proactive communication, keeping the AVP abreast of changes and high-level concerns, as necessary, throughout the week
- Manage travel arrangements for the Assistant Vice Provost (e.g., meeting registration, transportation, lodging, etc.)
- Provide administrative support for select meetings (e.g., schedule meetings, reserving rooms and A/V support, ordering catering, tracking attendance, and preparing and distributing materials)
- Work closely with others to compile, prepare, distribute reports, minutes, and meeting materials
- Ensure that the AVP is fully and daily prepared for meetings and presentations including confirming meeting details, and compiling and preparing briefing/meeting materials
- Provide back-up support for other administrative office staff
- Work with JHU colleagues across the institution to share or obtain information as needed
- Ability to prepare expense spreadsheets, organize receipts, and input information into JHU’s financial accounting system
- Ability to research and/or compile briefing materials, as needed, for meetings to ensure the AVP is fully prepared for appointments, presentations, and discussions
- Assure that materials are accessible in a timely manner and kept confidential
- Ability to organize and host events (both virtually and in person) from conception to implementation, including sending invitations, managing RSVPs and event materials, and supporting the virtual administration
- Represent the Office of Diversity and Inclusion in a professional manner; exercise administrative judgement; respond to requests in a timely manner; and maintain sensitive and confidential information
- Perform additional duties as assigned
Special Knowledge, Skills, or Abilities
- Strong communication and interpersonal skills
- Strong organizational skills
- Must be detail oriented and good with follow-through
- Proficiency with Outlook, Word, and Excel, a must
- Additional proficiency with MS Teams, Zoom, MS SharePoint preferred – but not required
- Personal and/or professional commitment to diversity, equity, inclusion, belonging, and/or social justice work
- Experience working in a fast-paced environment
At Johns Hopkins we strive to be a model of a pluralistic
society in which we acknowledge, embrace, and engage diverse
identities, perspectives, and experiences. We seek to build and
buttress an inclusive intellectual and physical environment to
ensure that all members of our community know with certainty that
they belong at Johns Hopkins. To read our university’s full
diversity statement, please navigate to our diversity website.
Minimum Qualifications
- High School Diploma/GED
- Five years progressively responsible administrative experience
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula
Classified Title: Sr. Administrative
Coordinator
Working Title: Sr. Administrative
Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range:
Employee group: Full Time
Schedule: Monday-Friday; 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: 01-MD:Homewood Campus
Department name: 10000005-Provost and Sr VP for Acdmc Affs Off
of
Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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