Office Services Clerk Senior

Position Information

Posting Details


Posting Number
046393

Position Title
Office Services Clerk Senior

Number of Vacancies
1

School/College/Division/Institutes/Centers
92 - Student Services

Primary Department
H9203-Placement Services

Working Conditions

Essential Functions (Job Duties)
Respond to routine inquiries, complaints and requests for information and refer clients to appropriate department or individual in order to improve and contribute to the efficiency of an assigned unit (e.g. answer student questions regarding program and class registration, contact departments concerning expired internal revenue bills, contact vendors to resolve billing or service problems).

Provide functional work supervision to a small clerical support staff. Assign and review work. Train in appropriate methods and procedures.

Prepare and process academic and non-academic personnel paperwork. Identify and resolve problems associated with the processing of paperwork for non-academic personnel as well as part-time faculty positions.

Establish, maintain and update records concerning the personnel, activities and programs of an assigned unit in order to provide complete and accurate information. Compile and calculate information, including financial data, and provide regular routine reports.

Perform complex typing duties including the processing of documents which may require desktop publishing software. Edit correspondence and reports, type papers and manuscripts which may include formulas as well as technical or scientific terminology.

Perform bookkeeping duties requiring the use of Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS). Prepare and process billings, track expenditures; receive and post payments.

Perform scheduling duties as required by an assigned unit. Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and efficient operation of events, seminars and courses.

Perform related work as assigned.

Unique Duties
Provide support for Cooperative Education and On-Campus Student Employment programs
Maintain, update, and provide information for on-campus units and off-campus recruiting organizations via online data system
Assist with computerized student interview schedules and resumes and edit changes as necessary via online data system
Process and maintain Cooperative Education and On-Campus Student Employment job postings both in-house and online
Provide support for office purchases via Pro-Card and/or Wayne-Buy systems
Assist with Cognos reporting
Maintain computer lab area, i.e., job postings, job binders, periodicals, pencils, paper, etc.
Develop, update, and maintain forms and materials
Participate in various office tasks such as mail duty, front counter back-up, maintenance of job search lab, etc., as requested and/or assigned
Coordinate support for the review and ordering of printed materials
Related duties as assigned

Qualifications
High school graduate with additional business related courses or an equivalent combination of education and/or experience.

Ability to operate complex office equipment including software necessary for spreadsheet design, basic desktop publishing and graphics.

Experience providing functional supervision to clerical support staff.

Good organizational skills including the ability to prioritize office workload and resolve operational problems.

Ability to communicate effectively with others.

Ability to perform bookkeeping duties, including the ability to compile and analyze data.

Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.

May be required to use transcription skills.

Previous progressive secretarial or general office experience preferably at Wayne State University.

Typically, incumbents have held lower level clerical and/or secretarial positions.

Preferred Qualifications

Testing Requirements
Not Applicable

Test Scheduling

Job Type
Full-Time

Job Category
Clerical/Technical

Duration of Posting

Fiscal Year of Job Open Date
2021

Job Open Date
(When job is posted in the system)
04-19-2022

Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found

Is this position reposted?
No

Reposting Reason:
Extended Search Opportunity

Application Information

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:
submit application via WSU's Online Hiring System

Represented Position Message
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Funding/Salary Information

Salary (Minimum)
(Non-Academic Only)
31665

Salary (Hire Max)
(Non-Academic Only)
37997

Salary (Maximum)
(Non-Academic Only)
47497

Hourly Rate
(Non-Academic Only)

Salary Range
(Academic Only)

Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.
Yes