DEPARTMENT ADMINISTRATOR

Salary:

Minimum $63,800 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Job Summary:

The person in this position serves as Department Administrator for the Department of German, Nordic, and Slavic+, providing professional administrative leadership under the general supervision of the Department Chair. The Department Administrator is a member of the department's Leadership Team, along with the Department Chair, the Associate Chair for Undergraduate Curriculum, the Associate Chair for Graduate Curriculum, and the directors of the German, Nordic, Slavic, and Folklore. In addition, the Administrator directs and coordinates the management of staff in their provision of departmental program support services. The responsibilities include personnel management, staff training, research administration, communication with the UW Foundation, dissemination of information, and the interpretation of rules and regulations on staff policies and procedures for university staff, academic staff, faculty, and graduate student positions.

These tasks are performed in collaboration with the departmental Leadership Team to ensure compliance with the policies and procedures of the College and University. In addition, the Administrator has oversight of the departmental budget, including the administration of foundation, grant, and trust funds.

This is a complex, high-level administrative position. The Department of German, Nordic, and Slavic+ had expenditures in 2021 in excess of $4.3 million. Starting next academic year, the department will employ 30 faculty, 17 academic staff, five administrative staff, and teaching and project assistants, and hourly student assistants. The department has approximately 64 graduate students in three graduate programs, 87 undergraduate majors, and 168 undergraduate certificate students per year, studying over 12 languages.

Responsibilities:

Leads and performs activities that ensure that education and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves operations, education programs, research programs, and information systems. Performs administration, regulatory compliance, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department's research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies). Criteria for use of this title series is determined at the UW institutional level. Please consult with your UW HR Department for additional information.

• 15% Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
• 10% Provides leadership, guidance, and management of the department's research, teaching and service programs, and staff to ensure efficient and effective operations
• 5% Provides leadership and oversight of training programs
• 15% Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
• 10% Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
• 5% Provides leadership for faculty recruitment, evaluation, development, and promotion processes
• 5% Provides oversight and management of office and research space on and off campus, department information systems, and regional network development
• 5% Responsible for communication and marketing of department activities, accomplishments, and department philanthropic activities including meeting with and engaging potential donors
• 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 5% Prepares, organizes, disseminates, and processes payroll resources, communications, and materials for one or more work units through various mediums under general supervision
• 5% Prepares and audits standard work unit payrolls, and completes payroll transactions and changes adhering to established policies and procedures to meet anticipates deadlines
• 5% Receives, responds to, and resolves employee payroll questions and problems
• 5% Counsels new, existing, and terminating employees on payroll options, timelines, taxes, and deductions

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree in business, accounting, finance or related area.

Qualifications:

REQUIREMENTS:
At least two years of professional administrative/finance experience.
Proficiency with a variety of computer software and data processing applications including Microsoft Office Suite.
This position requires highly effective oral and written communication, organizational, and motivational skills.

PREFERENCES:
Previous administrative experience in higher ed highly preferred.
Working knowledge in the areas of academia or programs/operational management.
Prior supervisory experience.
Ability to learn and use campus resources available for accounting, purchasing, payroll, personnel, research administration, and other business-related functions.
The ideal candidate will embrace personal accountability to meet tight and critical deadlines and take initiative to support department-related goals and priorities.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

The Department of German, Nordic, and Slavic+ (GNS+) is a vibrant intellectual community of colleagues whose teaching and research span multiple academic disciplines and more than a dozen languages.
With over 45 Faculty and Teaching Staff, this is one of the larger Humanities departments within L&S.

GNS+ strives to create inclusive excellence by valuing the contributions of people of diverse backgrounds based on their race, ethnicity, language, culture, veteran status, marital status, socio-economic level, national origin, religious belief, ability, gender identity, sexual orientation, age, and class. This is an ongoing task that requires each of us to unlearn our socialization in cultures where privilege and opportunity are unequally distributed along many of those lines and then to put that learning into practice in our classrooms, syllabi, decision-making structures, and research.

We encourage applications from historically underrepresented groups as well as individuals who have experience with diverse student populations.

How to Apply:

To apply for this position you will need to upload a cover letter, resume, and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Cover letters will be used as a writing sample and to determine the best-qualified applicants. Thus your cover letter should address your qualifications as they pertain to the qualifications listed above.

For questions on the position, contact: Jolanda Taylor, jvtaylor@wisc.edu .

Please click on the "" button to start the application process.

Contact:

Jolanda Taylor
jvtaylor@wisc.edu
608-262-2192
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Department Administrator I(AD052)

Department(s):

A487000-COL OF LETTERS & SCIENCE/GERMAN NORDIC & SLAVIC

Employment Class:

Academic Staff-Renewable

Job Number:

259842-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 14 2022 Central Daylight Time
Applications Close: Jul 9 2022 11:55 PM Central Daylight Time