Academic Program Specialist - College of Fine Arts

Job Summary: The Academic Program Specialist is responsible for providing support across many areas of the School of Music, including academic programs, operational procedures, performance logistics, and other functions as needed. Duties & Essential Job Functions: 1. Serves as point person for the main School of Music office in Ed Landreth Hall by responding to general inquiries, visitors, and phone calls and forwarding to the appropriate office/person.
2. Supports the Assistant Director of Operations by maintaining departmental inventory records, including instruments, equipment, keys, and technology.
3. Supports Assistant Director of Operations by assisting with website edits, updates, and coordinating e-mail communications.
4. Supports Assistant Director of Academic & Student Programs by assisting with advising holds, permission number process, communications, and electronic academic form processing and record keeping.
5. Coordinates record keeping and processes with College of Education Teacher Certification.
6. Updates Undergraduate and Graduate Catalogs based upon proposals and council outcomes.
7. Collaborates closely with TCU School of Music staff and faculty on concerts, events, and special projects.
8. Monitors event expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders, reconciling expenditures.
9. Manages student office staff, including undergraduate and graduate students; determine schedule and duties, including ushers, front-, and back-of-house.
10. Performs other related duties as assigned. Required Education & Experience : • Bachelors’ degree and 2 plus years’ program coordination experience.
OR
• High school diploma or GED and 6 plus years’ program coordination experience. Preferred Education & Experience: • None Required Licensure/Certification/Specialized Training: • None Preferred Licensure, Certification, and/or Specialized Training: • None Knowledge, Skills & Abilities: • Knowledge of customer services techniques.
• Knowledge of strong people and organizational techniques.
• Knowledge of research techniques.
• Knowledge of interpersonal communication techniques.
• Knowledge of department specific computer software.
• Knowledge of curriculum and degree requirements.
• Knowledge of university programs.
• Skilled in some or all components of Microsoft Office.
• Ability to balance multiple projects simultaneously.
• Ability to assume administrative functions and make independent decisions regarding daily activities. TCU Core Competencies: University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system. Physical Requirements (With or Without Accommodations): • Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs. Work Environment: • Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate. AA/EEO Statement: As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.

Advertised: June 13, 2022 Central Daylight Time
Applications close: