Executive Coordinator, Office of The President
- Employer
- Columbus State Community College
- Location
- Ohio, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 13, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration, Executive, Other Executive
- Employment Level
- Executive
- Employment Type
- Full Time
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Requisition ID: req3679
Job Title: Executive Coordinator, Office of The President
Department: Office of the President
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Compensation: Commensurate with Experience
Schedule: Mon - Fri, 8a - 5p some evenings and weekends as needed
Job Description:
Position Summary
The Executive Coordinator manages all aspects of the President’s calendar and agenda. This role communicates with internal and external contacts whom the President meets to ensure efficient and effective management of the Office of the President. This position secures essential information in support of the President’s engagements, provides support, acts as back-up for the Executive Assistant to the President, and completes other miscellaneous tasks, as required. This role also provides administrative and scheduling support to the Chief of Staff.
This is accomplished by preparing correspondence, complex calendar management, recording, tracking, and responding to incoming requests, meeting coordination, and event arrangements. Strong decision-making ability, integrity, and the ability to interact and be an effective team player at all levels of the College are a must.
CORE COMPETENCIES REQUIRED
Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Communication, Positive Approach, Quality Orientation, Adaptability and Building Partnerships
ESSENTIAL JOB FUNCTIONS
Coordination of The President's Agenda
Manages the President’s agenda by organizing and prioritizing the incoming flow of work; responding to and scheduling requests for meetings, invitations, and requests for participation at special events; booking appointments and meetings; and maintaining control and follow-up system to ensure timely response.
Communicates and coordinates meetings with key internal and external contacts with whom the President meets. In close collaboration with other members of the President’s Office and members of senior management, maintains a longer-term strategic calendar of major upcoming events, travel, and forward-looking priorities. Manages the incoming Presidential scheduling
requests in TeamDynamix. Interfaces daily with the Executive Assistant regarding the President’s schedule.
Gathers, compiles, and extracts information from files, bio notes, publications, LinkedIn and other sources to prepare contact lists for the President’s engagements. Maintains the President’s contact and email distribution lists.
Provides administrative and scheduling support to the Chief of Staff, as directed.
Schedule Liaison
Coordinates scheduling of press, interviews, and media time with the President in collaboration with the Marketing & Communications department.
Responds to all invitations, either by written correspondence or by personal telephone call. Maintains files of invitations that have been declined, accepted, or that are tentative/pending. Maintains a positive working relationship with the President, staff, and constituents.
Diversity, Equity and Inclusion
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
OTHER DUTIES AND RESPONSIBILITIES
Attends all required department meetings and trainings. Manages multiple assignments of varying complexity while meeting Federal, as-well-as, internal regulations and procedures. Demonstrates the ability to adapt to changing needs of the College and business partners.
Initiative and willingness to take on additional responsibilities, as assigned by the Executive Assistant, as needed to ensure timely deliverables and solutions.
PHYSICAL REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description.
While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for periods of time, stands, and walks.
Employee converses verbally or manually with others in person as well as by telephone. Vision demands include close, relatively detailed vision when focusing on computer screen. Employee occasionally lifts up to 10 pounds.
WORKING CONDITIONS
Typical Office environment. Regular exposure to moderate noise typical to business offices. May travel to various Columbus State campuses and sites.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: business related software, including Microsoft Office applications (Work, Excel, Outlook, PowerPoint); programs and applications related to assisting students with their educational needs; standard office procedures and practices; office administration; business English word usage, spelling, sentence structure, and punctuation; business and legal formats; FERPA.
Skill in: working well under pressure; handling stress; excellent verbal and written communications, including grammar, spelling, and composition; prioritize tasks; strong customer service orientation; self-motivation; conflict resolution; general typing; attention to detail; strong organizational skills; detail-oriented.
Ability to: accept performance-based criticism and direction; exercise good judgement in a variety of situations; to serve as a trusted member of an essential team, with the ability to effectively communicate and enhance the productivity of the Office of the President; develop and maintain effective working relationships with associates, vendors, students, telephone users and general public; maintain confidential and sensitive information; use good judgement; excellent listening skills; effectively work with persons of varying cultures and diversity; problem solve effectively; exhibit a pleasant public manner and telephone etiquette; originate correspondence; work independently; maintain confidential and sensitive information; exhibit flexibility in work schedule and job tasks; maintain accurate and complete work records.
Minimum Qualifications:
Associate’s Degree in a related field. Five (5) years’ progressively complex administrative and scheduling experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework and experience may qualify a candidate.
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