Business Support Specialist II, Missouri Institute for Defense & Energy, 82205

Hiring Department

Missouri Institute for Defense & Energy

Job Description

The Missouri Institute for Defense & Energy (MIDE) is seeking a Business Support Specialist II to execute administrative and financial duties for MIDE personnel and collaborators. The ideal candidate will possess a broad understanding of the job duties to include finance and accounting processes, be detail-oriented, flexible, self-motivated, and have critical thinking, problem solving and interpersonal skills. The candidate will be expected to execute on moderately complex tasks with minimal oversight in a fast-paced environment. Excellent oral and written communication abilities are imperative. This position is not hybrid, the candidate selected will work in a shared office space, in-person, Monday-Friday. There is some flexibility on the time/daily hours.

Job duties will include, but are not limited to:

• Mass purchasing of items of less than $5k, One Card reconciliations for multiple University credit cards, ShowMe Shop purchases, and payment of other invoices. Prior knowledge and experience in accounting and budgeting is required;
• Tracking purchases, obtaining quotes for items, and working with vendors/customers/collaborators for shipping as required;
• Arranging travel and accommodations, and submitting travel reimbursements for MIDE employees;
• Creating and maintaining digital files related to tracking employees and managing ListServs, tracking software purchases, laptop sign-out, and maintaining an employee key log;
• Gathering, organizing, and summarizing information on a range of topics, as requested;
• Organizing in-person, telephone, or web-based meetings and general scheduling;
• Establishing and maintaining organizational/filing/record-keeping systems and content related to training, meeting security, and program deliverables; and,
• Other office support tasks as needed.

Minimum Qualifications

• An Associate’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary. Accounting and/or business office experience.

Preferred Qualifications

• Bachelor of Arts/Sciences or equivalent;
• At least 5 years of experience in clerical, administrative, project management, accounting or similar positions from which comparable knowledge and skills can be drawn;
• Competency with the Microsoft Office and Adobe suite of software including but not limited to: (a) use of editing functions in Word; (b) basic formula and linking functions and plotting in Excel; (c) creation of slides using PowerPoint; (d) pdf creation using Adobe products and protection (e.g., encryption) from any of the previous tools; and, (e) email/scheduling via Outlook;
• Experience with the PeopleSoft platform or comparable enterprise financial management software;
• Privacy, security, export control or related training/certifications;
• Ability to handle personally identifiable information (PII), export control sensitive information (ITAR/EAR), controlled unclassified information (CUI), and/or classified information;
• Ability to acquire and maintain a security clearance.

Full Time/Part Time

Full time, Benefit eligible

Salary

Up to $19.00 per hour, commensurate with education, experience, and internal equity.

Application Deadline

Open until filled, review of applications to begin immediately.

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of five references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (800) 488-5288.

Note, you must provide a description of job duties for each Work Experience entry on your application. Please carefully review the application instructions section of our Careers page prior to submitting your materials.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

UMKC Statement on Diversity

Diversity, equity and inclusion are central to the UMKC mission as an urban-serving institution. Kansas City is a particularly diverse city, including African, African American, Asian, German, Irish, Italian, Latino, Mediterranean, Middle Eastern, Native American and Slavic communities. Such ethnic diversity, in addition to our thriving neighborhoods of the Westside, Northeast Kansas City and the Eastside, fosters creativity, connection and innovation, which is showcased across the region. Major attractions such as the Annual Ethnic Enrichment Festival, the Negro Leagues Baseball Museum, the Filipino Cultural Center, the American Jazz Museum, Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are a small sample of the many ways our diverse city enriches us.

For the reasons enumerated above, UMKC’s strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university’s values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.

Please visit these pages to learn more about UMKC’s engagement in diversity, equity and inclusion .

Roos Advocate for Community Change

The Division of Diversity and Inclusion

Annual Report

Multicultural Student Affairs