Event Manager, Athletics

Athletics invites applications for two (2) Events Managers to join their team. The main responsibilities of the Athletic Event Manager-Sports are coordinating Grizzly Athletics events including football, men's and women's basketball, volleyball, and track. Additionally, the Event Manager will maintain the internal operation's payroll roster and hiring/termination process for all part-time event staff. The Event Manager is expected to work independently as well as collaboratively with the Internal Operations team. The Event Manager will frequently work nights and weekends for events. The Event Manager-Sports will supervise part-time event staff for all athletics events. Additionally, they will recruit, manage the hiring/termination paperwork and record payroll for all part-time staff.

The Events Manager-Rentals will manage the Department's outside rentals and to maintain accurate venue schedules for all athletic ran facilities. The Event Manager will coordinate all aspects of outside rentals including scheduling, contracting, venue preparation, staffing, and invoicing. The Event Manager will oversee guest services, Split-the-Pot and IMG seating program on Grizzly football game days. The Event Manager is expected to work independently as well as collaboratively with the internal operations team. The Event Manager-Rentals will supervise part-time event staff for all rental events. They will work as part of the internal operation team to recruit part-time staff, help with the hiring process, train employees for specific rental events, and record & report payroll hours to the internal operations payroll manager. The Event Manager will frequently work nights and weekends for larger rental events and for Grizzly Football game days.

Athletic Department employees and those University employees outside the Athletic Department with NCAA rules compliance responsibilities are subject at all times to NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance. Failure to conduct oneself as such will result in disciplinary or corrective action up to and including immediate discharge.

Upon completion of training, the incumbent will have developed a working knowledge and ability in:

• Knowledge of personnel procedures
• Ability to operate a variety of software programs
• Ability to maintain an extensive payroll roster of seasonal employees

Required Skills

• Excellent organizational skills
• Excellent customer service skills
• Ability to multitask and coordinate multiple events at the same time
• Ability to work as a team and communicate effectively
• Ability to work with a wide variety of individuals
• Basic accounting and money-handling skills
• Knowledge of basic supervisory practices

Minimum Required Experience

• High School diploma and two (2) years of experience or an equivalent combination of education and experience.

Preferred Qualifications

• Familiarity with campus software such as Banner, EPAF, UApprove, and GTO.

About Athletics and UM

The University of Montana Athletic Facilities Department provides various services to coaches and student-athletes and spectators. The main responsibility is to maintain all practice and competition facilities for all intercollegiate sports. The department strives to satisfy the expectations of coaches, student/athletes, and the public image of the Department of Intercollegiate Athletics.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.



To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

Position Details

Position Title: Events/Promo Coord II

Position Number: NEW

Department: Athletics

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $16.885/hr –Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Application Deadline: Thursday, June 23, 2022 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular