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Administrative Assistant to Office of Simulation in Medicine and Surgery

Rocky Vista University
Colorado, United States
Not specified
Posted Date
Jun 10, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.

Location: US-CO-Parker
Category: Administrative/Clerical
Type: Full-Time

Location, Job Title, Benefits

Rocky Vista University in Parker, CO has an opening for a

Administrative Assistant to Office of Simulation of Medicine and Surgery (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements.


The posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

RVU offers a full benefits package that includes 401(k), Health, Dental and Vision insurance, along with 2 weeks accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. A hybrid work model with remote flexibility is also available for eligible positions.

RVU is is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

Provide administrative assistance and support to the Office of Simulation in Medicine and Surgery.

Essential Job Functions

  1. Standardized Patient Encounters - Assist in recruiting, screening and hiring plan for live actor Standardized Patients who are then trained to portray patients for student learning. Assist in scheduling the standardized patient encounters including student schedules. Ability to work in both a virtual and in person simulation environment.
  2. Surgical Simulation- Assist with set-up of simulated surgical events of all programs at RVU, both intra- and extra-curricular. Assist in setting up Surgical Simulations and maintenance schedules of task trainers such as CutSuit and others. Assist with maintaining surgical inventory and ordering of supplies.
  1. Manikins- Assist with set-up and execution of simulated manikin events of all programs at RVU, both intra- and extra-curricular. Assist in scheduling of all simulation events. Assist in maintaining inventory and maintenance.
  1. Assist in facilitation for all aspects of training and exams/events for simulated events including scheduling, room set up in collaboration and under the direction of the Assistant Director.
  1. Assist in all aspects of the EMS system (or other software programs) including entering case material, checklists and post-encounter forms, all details for creating simulation sessions, monitoring and troubleshooting during sessions, entering of student and other data, and maintenance and security of the system.
  1. Maintain secure and organized system for retention of students' records pertaining to all simulation activities.
  1. Assist in the planning, development and growth of the Office of Simulation in Medicine and Surgery
  2. Other duties as assigned.

Marginal Job Functions

  1. Track inventory and order supplies for the Office.
  2. Copies and collates simulation event materials.
  3. Assist in maintenance of SIMS Web Site materials.

Required Knowledge, Skills, and Abilities

  1. Answer phones, route calls and schedule appointments.
  2. Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.
  3. Assist in arranging travel and lodging logistics.
  4. Maintain Master Calendar.
  5. Order all supplies for the department and file expense reports as needed.
  6. Provide cross-coverage for other Administrative Assistant(s) as needed.
  7. Comfortable working with Microsoft Office programs.
  8. Knowledge of project management, team building and communication skills.
  9. Strong ability to work as part of a team.
  10. Ability to work with confidential material.
  11. Strong organizational skills.
  12. Attention to details.
  13. Strong interpersonal skills.
  14. Analytical, interpretive and problem solving skills.
  15. Ability to learn and run EMS program and other software.

Minimum Qualifications

  1. High school diploma or equivalent.
  2. Two years of previous experience in secretarial/clerical position required or equivalent work experience.

Preferred Qualifications

  1. Professional background or experience in medicine or education.
  2. Knowledge of scientific and medical terminology.
  3. College degree.

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), implemented a mandatory vaccination policy for all employees and students effective July 1, 2021. Appropriate exemptions may be considered, and individual state laws may apply.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

  • Ability to orally communicate effectively with others;
  • Ability to communicate effectively in writing, using the English language;
  • Ability to work cooperatively with colleagues and supervisory staffs at all levels;
  • May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
  • May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
  • May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.


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