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Northern Arizona University
Arizona, United States
Salary Not specified
Posted Date
Jun 10, 2022

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Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Part Time
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Grant & Project Support Coordinator - Part Time

Location: School of Forestry
Regular/Temporary: Temporary
Job ID: 606363
Full/Part Time: Part-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.

Job Description

The Colorado Plateau Cooperative Ecosystem Studies Unit (CPCESU) within the College of Environment, Forestry and Natural Resources (CEFNS), Northern Arizona University (NAU), has an outstanding opportunity for a part-time, 50% coordinator. The CPCESU is a cooperative network, transcending political and institutional boundaries, which creates innovative opportunities for research, education, and technical assistance in support of the management and stewardship by partner agencies of the Colorado Plateau's natural, cultural, and social resources.

The CPCESU is one of the original units within the CESU National Network, and NAU has served as the host institution since its inception in 1999. The CPCESU is currently comprised of 47 partner organizations, including federal funding agencies, academic institutions, non-governmental organizations, and tribal nations. This position works under the direction of the CPCESU Director and serves as the primary point of contact and coordinates operations of the Unit.

Essential Functions

Grant Support - 95%
  • Serve as a CPCESU representative at internal and external meetings, conferences, and other venues.
  • Serve as the CPCESU point of contact and liaison with the NAU Office of Sponsored Programs, other NAU administrative offices, and the CEFNS.
  • Collect, compile, enter and conduct quality control of annual project data from all federal and nonfederal partners.
  • Maintain the project tracking database and monitor the status of on-going CPCESU task agreements.
  • Develop and direct the maintenance of the CPCESU website to meet partner needs and expand access to Unit information.
  • Promote the CPCESU with NAU and other partner organizations, including educating others about its goals, operations, and accomplishments.
  • Respond to or direct inquiries from partner representatives and others pertaining to the operation of the CPCESU.
  • Interact with federal agency personnel to facilitate goals of the federal agencies and partners.
  • Monitor, reconcile, and approve expenditures on program operating budgets and participate in financial planning to ensure fiscal strength of the Unit.
  • Compose and distribute general correspondence, newsletters, and other outreach materials.
  • Plan and coordinate periodic meetings and other events that support the Unit's mission.
  • Manage the administrative process for the addition of new members to the CPCESU.
  • Prepare periodic and annual reports for the CESU National Network office, CPCESU partners, and others upon request.
  • Coordinate the Unit's 5-year renewal process according to CESU National Network guidelines.
  • Assist with other CPCESU administrative tasks as assigned.

Other - 5%
  • Other duties as assigned.

Minimum Qualifications

  • Associates degree OR
  • Bachelor's a relevant field AND
  • 2-4 years of progressively responsible work experience in an office setting OR
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

  • Ability to multi-task and independently prioritize workload.
  • Excellent communication skills.
  • Advanced knowledge of MS Office products, including Access and other database platforms.
  • Demonstrated experience working with federal cooperative assistance agreements and knowledge of NAU Office of Sponsored Programs procedures and requirements.
  • Event planning experience.
  • Competency in developing/maintaining a webpage.
  • Education and/or work experience in fields applicable to natural and/or cultural resource management.

Knowledge, Skills, & Abilities

  • Knowledge of grant and contracts funding policies and procedures and applicable local, state, federal, and university regulations.
  • Knowledge of federal, state, and/or community funding sources and mechanisms.
  • Knowledge of cloud-based grant management systems.
  • Knowledge of appropriate and allowable costs related to various funding sources.
  • Customer service skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Establishes and maintains effective working relationships.
  • Represents the office and university in a professional manner.
  • Works in a dynamic, collaborative and deadline-driven environment.
  • Communicates effectively.
  • Possesses strong problem solving, organizational, and analytical capabilities.
  • Promotes a diverse, inclusive environment.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Anticpated hourly wage is $15 to $20 per hour. Hourly wage commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a part-time, non-benefit eligible position.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

July 8, 2022 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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