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Associate Director for Advising

University of Oregon
Oregon, United States
$90,000.00 - $110,000.00
Posted Date
Jun 10, 2022

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar, Financial Aid, Other Student Affairs
Employment Level
Employment Type
Full Time
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Application Review Begins

July 5, 2022; open until filled

Special Instructions to Applicants

Please submit a cover letter, resume, and three professional references.

Department Summary

The primary mission of the Office of Student Financial Aid and Scholarships at the University of Oregon is to help students achieve their educational goals by reducing financial barriers to attend the University of Oregon. This mission is carried out in an environment that places high priority on student-centered service as well as meeting University enrollment goals. We provide information about financial assistance and scholarships to a diverse group of students and families, determine financial aid eligibility and award program funds to applicants in accordance with all applicable policies and rules, while advocating for students regarding financial aid issues at the institutional, State, and Federal levels.

Position Summary

Reporting to the Associate Vice President and Director of Financial Aid and Scholarships, this position has managerial responsibility and accountability for the administration and coordination of one or more of the department's programs. It is also responsible for a variety of student-related functions. In doing so the incumbent exercises independent, professional judgment beyond proscribed routine policies and procedures to carry out the university's mission and policy to recruit and retain students at this university. The independent decisions made by the incumbent commit this office to a specific course of action, carry fiduciary responsibility and accountability for managing at least one unit program, including financial aid program expenditures, as well as determine whether or not a student receives financial assistance to attend or continue attending the university. This position is part of a management team that designs and implements unit policy regarding program administration and policies and procedures regarding the application for, and the receipt of, financial aid. This includes supervising the administrative staff in the counseling area and their direct reports, counseling staff who report directly to the Associate Director, reviewing data to determine the appropriate staffing needs to ensure that student contact needs are met. This individual reviews student contact records to ensure that correct information was provided. It also coordinates the new staff and ongoing staff training needs for the office. This individual also serves on the Enrollment Planning Committee, assisting and providing input into the division's strategies and is responsible for assisting the division in meeting annual enrollment goals.

The Associate Director for Advising is a unique associate director position among the three that exist the Office of Student Financial Aid and Scholarship. The advising associate has the largest group of direct reports of the group (Two Assistant Directors, six Counselors and up to thirty students across advising and wellness when fully staffed) and by the nature of the reports has the broadest responsibility / effect for/on the success of the outward facing interactions of our office, which make up a majority of the work we do. This associate position also has multiple programs that they oversee in addition to advising in the Financial Wellness program and in the Training and development program, the latter of which serves the entire Office of Student Financial Aid and Scholarships (Twenty five full time staff and up to thirty students when fully staffed) not just the staff that report to the Associate Director for Advising. 

The Associate Director for Advising is also responsible for all community outreach including all Financial Aid outreach and incoming class development generally as a member of the Enrollment Planning Committee and specifically for the Pathway Oregon Program.

Minimum Requirements

• Master's Degree or an equivalent combination of skills, experience, and education.
• Five years experience in student financial aid, student affairs, or counseling
• Three years supervisory experience.
• Must not be in Default of Title IV loans.

Professional Competencies

• Understanding of issues facing diverse groups (e.g. low-socioeconomic, first generation, underrepresented students of color, non-traditional, and under-prepared individuals).
• Effective communication skills.
• High-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail oriented, and time sensitive environment.
• Diligently attends to details and completes detail-oriented tasks with a high degree of accuracy
• Recognizes situations that warrant initiative and moves forward without hesitation to resolve issues, problems, or situations.
• Ability to anticipate next steps and execute independently.
• Proficiency with MS Office Suite (or similar). Ability to produce professional correspondence, documents, data reports, and presentations.
• Ability to work collegially and collaboratively with diverse internal and external constituencies.

Preferred Qualifications

• Experience working in Student Financial Aid.
• Background in administering financial aid and program responsibility preferred.

FLSA Exempt: Yes


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