Accounts Payable Clerk

Title: Accounts Payable Clerk

***Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful.***

Department Controller's Office

Position Summary:

Performs duties necessary to monitor the accuracy of district-wide accounts payable acting as liaison with campuses, vendors and the Bursar's Office. Assures the timely and accurate payment of district-wide vendor invoices by reviewing, analyzing and documenting vendor invoices the associated purchase orders. Reviews, analyzes and reconciles district-wide vendor statements to Ellucian-Banner accounts payable system.

Primary Duties Performed:

• Reviews and analyzes district-wide vendor invoices for vendor name, date, address, invoice number and amount – matching to a valid PO number in the Banner accounting system. Scans and indexes invoices for backup into Banner system.
• Opens US postal mail, sort and date stamp and scan into shared AP drive for processing.
• Retrieves district-wide vendor invoices via accounts payable email mailbox for processing.
• Analyzes district-wide vendor invoice's required data - vendor name, address, invoice number, invoice amount and verifies a valid STLCC Purchase Order number (PO) exist and for timely data entry into Banner accounting system.
• Effectively researches and analyzes invalid invoice data with vendor or internal department staff via email or telephone to resolve issues.
• Prepares the daily Receiving Report – alternating with the other two accounts payable clerks. Prepares checks - received from the Bursar's Office that require vendor remittances – verifying enclosures to amounts on checks and includes vendor remittances in envelope
with check and deliver to mail room.
• Researches refund checks received via USPS and determines the account number to be used for depositing into the bank account by the Bursar's office.
• Quality and quantity of invoice processing is essential.
• Performs other job-related duties as assigned.

Required Qualifications:

Associate's Degree and over two (2) years of relevant full-time experience.
Excel, Word and Adobe experience required.

Preferred Qualifications:

Bachelor's degree preferred. Accounts Payable experience preferred.
Excel, Word and Adobe experience preferred.
Prior experience with accounting systems-Banner preferred.

Salary Range:

$35,791.00 Minimum

Diversity, Equity, and Inclusion:

St. Louis Community College is an Affirmative Action/Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experience, and ideas who embrace and value diversity and inclusivity.