Officer of Administration
Office of the General Counsel
Appointment Type and Duration:
Depending on experience
Application Review Begins
June 30, 2022; position open until filled
Special Instructions to Applicants
Along with your online application, please upload a resume and
The Office of the General Counsel (OGC) is a team of legal
professionals who manage the legal affairs of the university. Led
by the Vice President and General Counsel, there are six full-time
attorneys in the office who provide timely, creative, and practical
legal advice to university leadership, including the Board of
Trustees, President, Provost, vice presidents, vice provosts,
deans, and directors on the development and implementation of
initiatives in support of the university's mission. The office is
supported by the VPGC's Chief of Staff, a Senior Legal Assistant
and Claims Administrator and an Executive Assistant. In everything
it does, the office seeks to ensure that university leaders are
well equipped to navigate higher education's complex regulatory
landscape and to promote a climate of ethical behavior, integrity,
OGC attorneys are true generalists with working knowledge and
expertise in a broad array of practice areas, including labor and
employment, intellectual property, civil rights, constitutional
law, contracts, and real estate, to name a few, and the office is
solely responsible for the comprehensive representation of the
university's interests in litigation, administrative proceedings,
and business transactions, including engaging outside counsel when
The Executive Assistant is a key member of the Office of the
General Counsel's team and provides high-level, confidential
administrative support to the Office of the General Counsel,
including routine and complex scheduling, managing the calendar for
the Vice President and other Associate General Counsels, arranging
individual and group meetings, planning events/functions, and
coordinating travel as needed.
The position requires a high degree of personal initiative,
flexibility, attention to detail and organization, the ability to
anticipate problems, accurately assess and manage multiple
competing priorities, exercise good judgment, and demonstrate
excellent administrative and interpersonal skills.
The Executive Assistant's responsibilities are performed
independently in an environment that is extremely sensitive. This
position has access to, and is responsible for maintaining, highly
confidential information and materials, including information and
materials covered by the attorney-client privilege and work-product
doctrines, personnel, and student information, and must maintain
absolute discretion and confidentiality at all times.
The Executive Assistant must exhibit professionalism, collegiality
in a team environment, and the ability to create a welcoming,
inclusive, accessible, and professional atmosphere in the office.
This person must possess cultural humility and agility, with the
ability and commitment to work with individuals from diverse
This position reports directly to the Assistant Vice President and
Chief of Staff to the Vice President and General Counsel. This
position is not eligible for remote work.
- Bachelor's degree or an equivalent combination of skills,
education, and experience.
- Three years' executive assistant experience to a high-level
executive within a large, complex organization.
- Currently, or able to become, an Oregon Notary Public.
- Excellent computer and software skills, including all MS Office
programs, in particular Outlook, Word, Excel, and PowerPoint, as
well as Adobe Acrobat.
- Demonstrated high-level organizational skills with the ability
to prioritize effectively and manage time and stress well in a
fast-paced, detail-oriented, and time-sensitive
- Possess excellent oral and written communication skills to
produce correspondence, documents, reports, and presentations using
impeccable grammar and proofreading skills.
- Ability to recognize situations that warrant initiative and
move forward without hesitation; resolving issues, problems, or
situations; taking decisive action to facilitate the optimal use of
the executive's time.
- Ability to manage stressful, and often confidential, situations
with tact and diplomacy.
- Demonstrated commitment to maintaining confidentiality,
discretion, and diplomacy.
- Models customer service principles (listening, empathy,
patience, respect, responsiveness) and contributes positively to
- Demonstrated ability to exercise sound independent
- Notable experience demonstrating equity and inclusion to enable
success for people from all walks of life while sharing common,
fundamental values grounded in justice, civility, and respect while
looking to diversity as a source of enrichment and strength.
- Two years' experience working in a legal office.
- Project management experience coordinating large-scale
- Two years' experience at a public university in Oregon, or
another institution of higher education.
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
University of Oregon students and employees are required to be
fully vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/529634/executive-assistant