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Facilities Budget Manager

Colorado State University Pueblo
Colorado, United States
$49,000.00 - $67,000.00
Posted Date
Jun 8, 2022

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time
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The Operations and Advancement team oversees a strategic selection of campus enterprises and responsibilities, including: Facilities Management and the campus physical plant, Auxiliary Services, Hispanic Serving Institution Initiatives, and the Denver-based Advancement team. This diverse portfolio allows our teams to imagine long-term partnerships; support a campus master planning initiative; establish new fundraising opportunities as long-term, drivers for new and evolving academic and student experiences; and message and share CSU Pueblo’s statewide engagement and impact to stakeholders in Denver and beyond. Our team's objective is to build and strengthen CSU Pueblo’s ten initiatives of Vision 2028, and support the campus ecosystem, as we work toward achieving the three wildly important goals of the university: elevating the appeal of campus, enhancing student success, and developing our people. Colorado State University Pueblo consists of over 1,575,000 square feet of maintainable building area and over 300 acres of campus space. The objective of Facilities Management is to provide a safe, clean, and sustainable environment that will enhance and support the mission and academic goals of the university.

Description of Job

This position is located within CSU Pueblo Facilities Management Department and exists to monitor financial activity within CSU Pueblo Facilities Management Department. The position analyzes accounting information and develop internal controls to summarize and report financial information in accordance with accounting principles, standards, statutes and regulations. The position accomplishes accounting functions related to Facilities Management, specifically billing campus departments for work orders; entering, verifying, and tracking data in the Kuali Financial System (KFS); data entry and review of employee hours and work orders into and extraction of data from TMA (Facilities Management Computerized Maintenance Management System); tracking, status updates, attaching corresponding invoices, and closing of work orders; function as systems administrator for TMA, including system monitoring, user and location set up, and report development. It also provides professional level administrative support, such as project coordination, and independent research and compilation. The position works closely with the Vice President of Operations and Advancement and AVP of Operations and Advancement, and reports to the Director of University Environmental Systems and Budgets. The position serves as a member of the Facilities Management leadership team and will regularly report out to the Director of University Field Operations and the Facilities Management Admin III/Office Manager.

Primary Duties

  • Ensures the work of Facilities Management at all times expands the appeal of campus, enhances student success, and develops our people. Enters, monitors, verifies, and tracks data in the Kuali Financial System (KFS) related to departmental billing. Coordinates with Business Financial Services for these duties.
  • Verifies employee hours associated with work orders, ensures corresponding invoices are linked to work orders, tracks the status of and ultimately closes work orders, and then bills campus departments for work performed. Completes accounting functions related to closed work orders.
  • Functions as system administrator for iServiceDesk/TMA. Troubleshoots system issues, adds/deletes users and/or campus locations as necessary, extracts statistical data, and develops reports.
  • Responds to telephone and email inquiries.

Ancillary Duties

  • Completes other tasks or projects, as assigned.


Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

  • Bachelor’s degree from an accredited institution
  • Training in financial reporting and budget processes
  • Working knowledge of Microsoft Office programs and proficiency in Excel; ability to create, edit, and manipulate data
  • Knowledge/understanding of process workflows
  • Ability to quickly grasp and apply new skills and concepts
  • Exceptional interpersonal and customer service skills
  • Excellent verbal and written communication skills
  • Highly effective organizational skills
  • Accuracy and attention to detail
  • Strong self-motivation
  • Three years of experience in budgets, financial reporting, or facilities management operations
  • Accounting and financial reporting knowledge/experience

Preferred Qualifications

  • Bachelor’s degree or higher from an accredited institution in accounting, finance, database management, or related field
  • Knowledge of facilities management or physical plant operations
  • Strong solution oriented problem-solving skills
  • Ability to work with diverse groups of people, prioritize, and manage multiple projects and deadlines
  • Knowledge in database management (CMMS) and basic concepts in data analysis
  • Strong analytical and critical thinking skills
  • Five years of progressively responsible professional work experience in budgets, financial reporting, or facilities management operations
  • Experience in a university setting


Supplemental Information

All interested candidates must apply through the on-line application system.No other format of application materials will be accepted. Applicants must attach the following to the online application:

  1. a letter of intent (cover letter);
  2. a current resume or CV;
  3. an unofficial transcript;
  4. and three professional references with contact information

Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled.

About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy.  Students can choose from 28 undergraduate programs with 70 fields of study in the College of Science and Mathematics, the Hasan School of Business, the College of Humanities and Social Sciences, and the College of Education, Engineering, and Professional Studies and 10 graduate programs.

CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo an Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  The university also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect.  The public service expected of all members of our community benefits our society - local and global - and builds our sense of citizenship.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

About Pueblo, Colorado 
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The university reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or

In compliance with the Clery Act of 1990, the University's annual security report is available at: 

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices. 


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