Director of University Projects and Planning

Colorado State University Pueblo (CSU Pueblo) consists of over 1,575,000 square feet of maintainable building area and over 300 acres of campus space.  The number one objective of the department is to provide a safe, clean, aesthetic and sustainable environment that will enhance and support the mission and academic goals of the University. The Facilities Management Department employs more than 80 people that respond to the building maintenance, grounds maintenance, and custodial duties.  The Facilities Management Department is responsible for providing short-term and long-term physical development of the campus thorough the Planning and Construction Department. The Facilities Management Department also manages the Environmental, Health, and Safety Department which is responsible for designing, implementing, and maintaining EH&S programs to maintain safe and healthy environments on campus.

Description of Job

The Director of University Projects and Planning reports directly to the Vice President for Operations and Advancement, works closely with the AVP of Operations and Advancement, and serves as a member of the operational leadership team for Facilities Management. The position is responsible for providing short-term and long-term physical development of the campus and manages all construction and facility maintenance projects on the Colorado State University Pueblo campus. The position works with the State Buildings Program through the Office of the State Architect to become a Delegate. This position is responsible for the completion of all State of Colorado requests for Capital Construction and Controlled Maintenance projects to the appropriate State agencies, with the daily oversight by the Vice President of Operations and Advancement for all submittals. This position coordinates between architects, engineers, contractors, and effectively communicate with university community members and the university Executive Leadership Team. The Director of University Projects and Planning is responsible for all projects on the CSU Pueblo campus ranging from small office renovations to large multi-million-dollar Controlled Maintenance and Capital Construction projects, including coordinating all necessary code reviews, city, county, state, and federal permits, and the budgets and procurement/purchasing processes related to ongoing projects or requests. This position ensures all CSU Pueblo projects are kept on schedule, within budget, and meet the quality standards as necessary. The position works with members of the Operations and Advancement teams to create the project scope, cost estimates, and project schedules, to include assisting with defining the scope of a project, the desired outcome of a project, cost estimates, timeliness for completion, and impact of the projects on regular operations and relocations as necessary. The Director of University Projects and Planning promotes respect, integrity, adaptability to its organization while maintaining a healthy, sustainable environment for the students, faculty, and staff.

Primary Duties

• Operations and compliance
  • Manage projects of all design and construction types, ongoing development and maintenance of the institutional master plan and capital project plans.
  • Draft and submit for approval by the Office of the State Architect institutional Program Plans compliant with policies and procedures of the state's capital construction process (including controlled maintenance).
  • Design and implement a communication plan with the Office of the State Architect that guarantees timely, effective, and efficient flow of information associated with strategic, compliance, and operational functions.
  • Design and maintain a project repository for all technical and administrative project documentation.
  • Design and implement an annual monitoring and control system to report on the condition of state facilities.
  • Provide annual recommendations on controlled maintenance needs of state buildings.
  • Develop and update existing campus standards in collaboration with Advancement staff and University Leadership to be incorporated in all projects on campus.
  • Update and maintain existing campus construction standards to ensure construction consistency of projects across campus. These standards will be posted to the campus web site so that contractors will know the construction standards before bidding a project.  
• Planning
  • Establish an institutional process to manage the life cycle of all projects across campus, including but not limited to creating and revising scopes, estimates, approvals, schedules, and monitoring and control processes.
  • Establish an institutional process to prioritize long-term (strategic) projects and day-to-day (operational) projects to fulfill the University needs.
  • Design and implementing short term and long-term maintenance schedules for preventive maintenance of the campus.
  • Design and implementing a risk management matrix for campus facilities to anticipate and mitigate unexpected maintenance needs (including but not limited to the identification of events, response, contingencies, triggers and involved units).
  • Maintain and update a library of as-built drawings for all projects on campus. This will include both blueprints and hard copies of documents, as well as, electronic files of drawings and documentation. This position will be responsible for updating the library with new project drawings and documents, as necessary for Facilities Management staff to reference for future projects, work orders, and preventive maintenance.
• Strategy
  • Provide direction, consultation, and coordination on issues related to long-term campus planning, capital planning, space management and allocation, design, construction, and the overall physical campus environment.
  • Establish an institutional process to develop (mediate and immediate) community partnerships and to identify revenue generating opportunities associated with the use of campus facilities by the immediate and mediate community.
  • Design, develop, implement, and update standards and best practices conducive to effective and efficient program and project management.
  • Coordinate and develop, with facilities leadership and other Operations and Advancement team members, long-term strategies for new revenue streams related to the campus physical plant and facilities.
• Communication
  • Design and implement an ongoing campus-wide needs assessment process.
  • Establish an institutional project communication plan to update the campus community on project progress and impact.
  • Establish and maintain communication channels with the (mediate and immediate) community to assess needs and opportunities for non-traditional, revenue-generating, utilization of campus resources and facilities.
  • Provide timely updates to the Vice President for Operations and Advancement that will include project scope, project budget, and project schedules for both current and future projects. This position works with the Vice President for Operations and Advancement to provide any necessary project information in preparation for Colorado State University Board of Governor meetings and for other reports requested of CSU Pueblo from system, state, or federal entities.
  • Work with Procurement to ensure all necessary state forms are correctly completed from pre-construction, through construction, and post-construction close-out documents for both CSU Pueblo and OSA.
  • Work with Facilities Management Supervisors to design successful projects that also provide sustainable systems with longevity which will enhance CSU Pueblo Facilities.
  • Coordinate with Facilities Management and Campus Stakeholders for project expectations, schedules, required support, relocations, and any outages or equipment/building shut downs.

Ancillary Duties

• Represent the Facilities Management team and/or the VP of Operations and Advancement on committees and/or at university events.
• Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• Bachelor’s degree from an accredited college or university in Engineering, Planning, Architecture, or related field and 5 years’ experience in Planning and Project Management
• Willingness and ability to acquire the AICP, AIA, PMP, or PfMP certification within 3 years of hire date
• Excellent communication and interpersonal skills and the ability to establish and maintain effective working relationships with a variety of persons, units, and organizations internal and external to the campus
• Knowledge of issues related to space management and allocation in a higher education environment
• Knowledge of Planning and Project Management packages (MS Project, ProjectLIBRE, ASANA, Workzone, etc), Computer-Aided Design packages (e.g. AutoCAD), MS Office, data visualization packages (e.g. Tableau)
• Knowledge of needs assessment techniques
• Ability to organize and facilitate committee deliberations
• Ability to communicate effectively, both orally and in writing
• Experience managing construction projects
• Experience with project estimation and budgeting techniques
• Experience with design and implementation of maintenance schedules

Preferred Qualifications

• Post-graduate degree from an accredited college or university in Engineering, Planning, Project Management, Architecture, or related fields and 10 years’ experience in Planning and Project Management
• Current Delegate of the Colorado State Buildings program through the Office of the State Architect
• AICP, AIA, PMP, or PfMP certifications
• Knowledge of comprehensive planning, design and construction principles specific to a higher education environment
• Knowledge of the Colorado State Building Program
• Knowledge of the Colorado Revised Statutes
• Knowledge of the Colorado Project Management and Policies Guidelines as well as knowledge of the Colorado Procurement Code and Rules
• Proven ability to work with consultants in major planning, design and construction efforts
• Proven ability to serve effectively in both a leadership and coordinating role
• Experience working with local city/county governments and local utility companies
• Experience in trans- and interdisciplinary collaboration, community engagement and consensus building within a broad and diverse range of interest groups
• Experience with state stormwater program requirements
• Experience in writing, analyzing, and interpreting technical documents and program/project plans
• Experience supervising teams of people

Supplemental Information

All interested candidates must apply through the on-line application system.No other format of application materials will be accepted. Applicants must attach the following to the online application:

1. a letter of intent (cover letter);
2. a current resume or CV;
3. an unofficial transcript;
4. and three professional references with contact information

Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled.

About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy.  Students can choose from 28 undergraduate programs with 70 fields of study in the College of Science and Mathematics, the Hasan School of Business, the College of Humanities and Social Sciences, and the College of Education, Engineering, and Professional Studies and 10 graduate programs.

CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo an Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  The university also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect.  The public service expected of all members of our community benefits our society - local and global - and builds our sense of citizenship.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

About Pueblo, Colorado 
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The university reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. 

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.