Executive Assistant to the Vice President
Officer of Administration
Appointment Type and Duration:
$57,500 - $67,500
Application Review Begins
April 25, 2022; position open until filled
Special Instructions to Applicants
Along with your online application, please upload a resume and
The Knight Campus for Accelerating Scientific Impact is a
billion-dollar initiative designed to fast-track scientific
discoveries and the process of turning those discoveries into
innovations that improve the quality of life for people in Oregon,
the nation and beyond. The Knight Campus will reshape the higher
education landscape in Oregon by training the next generations of
scientists, forging tighter ties with industry and entrepreneurs
and creating new educational opportunities for graduate and
The Executive Assistant (EA) to the Vice President and Executive
Director (VP/ED) of the Knight Campus provides high-level
executive, analytical, data and project management support
including complex calendar management, coordinating executive
communications, responding to emails and phone calls, managing
complex travel itineraries, generating and preparing formal
documents, and interfacing with the broader campus on behalf of the
VP/ED. The EA will represent the VP/ED by making, communicating,
and implementing decisions with the Knight Campus executive team.
Additionally, the EA will provide support to the VP/ED for internal
and external boards and committees.
The EA actively participates in Knight Campus initiatives and
activities that foster a welcoming and inclusive environment, with
particular attention to the unit's administrative functions, event
management, and executive support. This position regularly
interacts with UO leadership, faculty, staff, and students while
also engaging with internal and external partners, which requires
high levels of sensitivity, confidentiality, and cultural
awareness. The Executive Assistant must have the ability to work
independently, demonstrate sound judgment, and exercise creative
This position may require occasional work outside the traditional
workweek, including evenings and weekends.
- Bachelor's Degree OR five years of progressively responsible
experience supporting leadership in a complex
- AND three years of experience in providing administrative
support that includes scheduling to senior executives in a large
organization (100+ employees)
- Project management and organizational skills.
- High-level attention to detail and follow through.
- Ability to learn and follow processes, plus demonstrated good,
independent judgement on when and how to deviate from
- Strong communication skills.
- Ability to draft correspondence on behalf of an
- Strong customer service and interpersonal skills, including the
ability to communicate and work effectively with individuals from
diverse backgrounds and cultures.
- Commitment to promoting an inclusive work
- Proficiency with software and technology, including electronic
calendars, word processing and spreadsheets.
- Ability to adapt quickly and successfully to changing
environments and priorities.
- Professional work experience as an executive assistant in
- Experience in a fast-paced higher education or
research-intensive environment with responsibility for managing and
prioritizing multiple tasks and projects.
- Experience preparing professional presentation materials using
PowerPoint or similar software.
- Experience with BANNER, Concur and/or similar information
FLSA Exempt: Yes
All offers of employment are contingent upon successful
completion of a background inquiry.
University of Oregon students and employees are required to be
fully vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/529219/executive-assistant-to-the-vice-president