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Executive Assistant to the Vice President

Employer
University of Oregon
Location
Oregon, United States
Salary
Salary Not specified
Posted Date
Jun 7, 2022

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Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Executive Assistant to the Vice President

Job no: 529219
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: $57,500 - $67,500
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
April 25, 2022; position open until filled
Special Instructions to Applicants
Along with your online application, please upload a resume and cover letter.
Department Summary
The Knight Campus for Accelerating Scientific Impact is a billion-dollar initiative designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation and beyond. The Knight Campus will reshape the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs and creating new educational opportunities for graduate and undergraduate students.
Position Summary
The Executive Assistant (EA) to the Vice President and Executive Director (VP/ED) of the Knight Campus provides high-level executive, analytical, data and project management support including complex calendar management, coordinating executive communications, responding to emails and phone calls, managing complex travel itineraries, generating and preparing formal documents, and interfacing with the broader campus on behalf of the VP/ED. The EA will represent the VP/ED by making, communicating, and implementing decisions with the Knight Campus executive team. Additionally, the EA will provide support to the VP/ED for internal and external boards and committees.

The EA actively participates in Knight Campus initiatives and activities that foster a welcoming and inclusive environment, with particular attention to the unit's administrative functions, event management, and executive support. This position regularly interacts with UO leadership, faculty, staff, and students while also engaging with internal and external partners, which requires high levels of sensitivity, confidentiality, and cultural awareness. The Executive Assistant must have the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills.

This position may require occasional work outside the traditional workweek, including evenings and weekends.
Minimum Requirements
  • Bachelor's Degree OR five years of progressively responsible experience supporting leadership in a complex organization.
  • AND three years of experience in providing administrative support that includes scheduling to senior executives in a large organization (100+ employees)
    Professional Competencies
  • Project management and organizational skills.
  • High-level attention to detail and follow through.
  • Ability to learn and follow processes, plus demonstrated good, independent judgement on when and how to deviate from processes.
  • Strong communication skills.
  • Ability to draft correspondence on behalf of an executive.
  • Strong customer service and interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
  • Commitment to promoting an inclusive work environment.
  • Proficiency with software and technology, including electronic calendars, word processing and spreadsheets.
  • Ability to adapt quickly and successfully to changing environments and priorities.
    Preferred Qualifications
  • Professional work experience as an executive assistant in higher education.
  • Experience in a fast-paced higher education or research-intensive environment with responsibility for managing and prioritizing multiple tasks and projects.
  • Experience preparing professional presentation materials using PowerPoint or similar software.
  • Experience with BANNER, Concur and/or similar information system.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/529219/executive-assistant-to-the-vice-president



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