Executive Assistant
- Employer
- Community College of Rhode Island
- Location
- Rhode Island, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 7, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Affirmative Action & Equal Opportunity, Executive, Chancellors & Presidents, Other Executive
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
About CCRI and the Role
Position Title
Executive Assistant
Department
Vice President for Academic Affairs Office
Position Category
Staff - NonClassified
About CCRI
The Community College of Rhode Island is the states only public comprehensive associate degree-granting institution. We provide affordable open access to higher education at locations throughout the state. Our primary mission is to offer recent high school graduates and returning adults the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth through an array of academic, career and lifelong learning programs.
At CCRI, we are committed to building an inclusive and diverse campus community. We strive to hire and retain culturally competent faculty and staff members who reflect the demographics of our state and our increasingly diverse student population.
We believe that our diversity is our strength. We celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.
We are OneCCRI, working together to prepare learners to achieve their highest potential.
To learn about what employees value at CCRI and what it means to work here, please read about our Guiding Principles and watch videos of our employees doing what they do best:
https://ccri.edu/hr/current_employees/culture/guidingprinciples.html
Job Summary
Serve as executive assistant to the Vice President with responsibility for the following: managing the efficiency of the Office of the Vice President; managing Vice President’s schedule; organizing and managing the details of the office including a wide range of administrative support duties.
Duties and Responsibilities
Commitment to CCRI’s Mission:
- Demonstrate a commitment to the philosophy and mission of a comprehensive community college.
- Work collaboratively with others in a diverse and inclusive environment.
- Effectively manage the Vice President’s schedule to provide the most strategic and efficient use of the Vice President’s time, and to ensure he/she is appropriately briefed and in possession of confirmation/support materials for all appointments and occasions
- Arrange all travel and accommodations and supply the Vice President with detailed confirmations
- Effectively manage the Vice President’s correspondence. Research and draft written responses and review communications prepared by others for the Vice President’s signature. Review outgoing correspondence for procedural grammatical and factual accuracy. Draft letters of invitation, thanks, congratulations, acknowledgment, etc., for the Vice President’s signature. Monitor the Vice President’s secondary email vpaa@ccri.edu and forward concerns as necessary.
- Manage the Academic Affairs website.
- Oversee office procedures and filing systems, including all academic files.
- Maintain detailed and organized records of student/faculty grievances. Prepare requested material from NECHE . Ensure the confidentiality of records, meetings, and negotiations.
- Manage Academic Affairs assignments, including divisional and faculty initiatives, promotion and tenure processes, and the Administrative Calendar
- Respond to and resolve routine and ad hoc inquiries from students, department chairpersons, faculty, administrators, staff, and the general public. Respond to routine and ad hoc inquiries from external agencies and institutions.
- Process materials and recommendations to be forwarded to the President, RI Office of Higher Education, RI Board of Education, and/or other representatives of State agencies and institutions.
- Prepare and distribute agendas and pertinent material for divisional meetings, as well as take, transcribe and distribute minutes/notes of said meetings.
- Coordinate, create, and distribute reports by the Office of Academic Affairs
- Associate’s Degree required.
- At least five years of experience as an assistant to a senior administrator in a large institution is required.
The most suitably qualified candidate will possess the following:
- Bachelor’s degree.
- Detail-oriented, excellent written and oral communication and organization skills, and be advanced in using Microsoft Word, Excel, PowerPoint, and Outlook.
- Banner experience preferred.
- Must be an independent worker and be able to participate as a member of a team, and possess strong problem-solving abilities, diplomacy, and customer relations.
Position Information
Full-Time/Part-Time
Full-Time
FLSA
Exempt
Pay Grade
BOE 8
Salary Information
Commensurate with education and experience
Benefits
Full-time employees enjoy an array of benefits, including:
• Comprehensive Health Benefits and Rewards for Wellness Incentives
• Paid Time Off
• Parental Leave
• In-State Tuition Waivers
• Legal Care Insurance
For a complete listing, visit: https://ccri.edu/hr/benefits/index.html
Collective Bargaining Unit
BOE
Reports To
Vice President for Academic Affairs
Permanent/Limited position
Permanent
Position End Date
Academic/Calendar Year
Calendar
Work Schedule Information
Non-Standard; 35 hours per week
Campus Location
Primarily located at the Warwick Campus
Civil Service List position
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Details
Posting Details
Number of Vacancies
1
Application Open Date
02/24/2022
Application Close Date
Posting Number
SF00755
Quick Link
https://jobs.ccri.edu/postings/3637
Special Instructions to Applicants
To ensure full consideration, complete application materials should be received by 03/24/2022, 11:59 PM ( EST ). Applications will not be accepted after the closing date.
Finalists will be required to provide official college transcripts.
If you need assistance with the online application process, please contact Human Resources at 401-825-2311. TTY : 401-825-2313.
Disability Accommodations
CCRI is committed to ensuring the full participation of all applicants throughout the recruitment process. If you should require an accommodation during the application process, please notify the Department of Institutional Equity and Human Resources prior to the closing of the posting by calling (401) 825-2311.
EEO Statement
CCRI is an Equal Opportunity / Affirmative Action Employer.
We recognize that diversity and inclusivity are essential to creating a dynamic, positive and high-performing educational and work environment. We welcome applicants who can contribute to the College’s commitment to excellence created by diversity and inclusivity.
CCRI prohibits discrimination, including harassment and retaliation, on the basis of race, color, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status or status as a protected veteran. Inquiries or complaints concerning discrimination shall be referred to the College’s Title IX Coordinator at: TitleIXCoordinator@ccri.edu.
The Jeanne Clery Act requires institutions of higher education to disclose campus policy statements and crime statistics. Our annual report is available here:
https://www.ccri.edu/campuspolice/pdfs/Annual%20Security%20Report%202019.pd
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have an Associate's degree or higher?
- Yes
- No
- * Do you have at least five years of experience as an assistant
to a senior administrator in a large institution?
- Yes
- No
- * Are you proficient in Microsoft Office applications?
- Yes
- No
- * Do you have experience using Banner software?
- Yes
- No
- * In order to improve CCRI's advertising strategy, please let
us know where you FIRST learned of this job opportunity. Please be
specific when using website or publication names (example:
LinkedIN, HigherEdjobs, Chronicle, personal referral, etc.).
(Open Ended Question)
Required Documents
- Resume
- Cover Letter/Letter of Application
Company
The Community College of Rhode Island is the state’s only public comprehensive associate degree-granting institution. We provide affordable open access to higher education at locations throughout the state. Our primary mission is to offer recent high school graduates and returning adults the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth through an array of academic, career and lifelong learning programs. We meet the wide-ranging educational needs of our diverse student population, building on our rich tradition of excellence in teaching and our dedication to all students with the ability and motivation to succeed. We set high academic standards necessary for transfer and career success, champion diversity, respond to community needs, and contribute to our state’s economic development and the region’s workforce.
CCRI offers the lowest tuition of any college in the state, and we’re dedicated to providing open access to Rhode Islanders who want the knowledge, skills, and training necessary to enter high-quality careers or transfer to four-year institutions.
From its modest beginning with 325 students in 1964, CCRI has grown to include four full-service campuses and two satellite campuses, serving approximately 18,000 students. Campuses are located throughout the state in Lincoln, Providence, Warwick and Newport.
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