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Executive Assistant

Job Details



About CCRI and the Role

Position Title

Executive Assistant

Department

Vice President for Academic Affairs Office

Position Category

Staff - NonClassified

About CCRI

The Community College of Rhode Island is the states only public comprehensive associate degree-granting institution. We provide affordable open access to higher education at locations throughout the state. Our primary mission is to offer recent high school graduates and returning adults the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth through an array of academic, career and lifelong learning programs.

At CCRI, we are committed to building an inclusive and diverse campus community. We strive to hire and retain culturally competent faculty and staff members who reflect the demographics of our state and our increasingly diverse student population.

We believe that our diversity is our strength. We celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.

We are OneCCRI, working together to prepare learners to achieve their highest potential.

To learn about what employees value at CCRI and what it means to work here, please read about our Guiding Principles and watch videos of our employees doing what they do best:
https://ccri.edu/hr/current_employees/culture/guidingprinciples.html

Job Summary

Serve as executive assistant to the Vice President with responsibility for the following: managing the efficiency of the Office of the Vice President; managing Vice President’s schedule; organizing and managing the details of the office including a wide range of administrative support duties.

Duties and Responsibilities

Commitment to CCRI’s Mission:
  • Demonstrate a commitment to the philosophy and mission of a comprehensive community college.
  • Work collaboratively with others in a diverse and inclusive environment.
Administrative:
  • Effectively manage the Vice President’s schedule to provide the most strategic and efficient use of the Vice President’s time, and to ensure he/she is appropriately briefed and in possession of confirmation/support materials for all appointments and occasions
  • Arrange all travel and accommodations and supply the Vice President with detailed confirmations
  • Effectively manage the Vice President’s correspondence. Research and draft written responses and review communications prepared by others for the Vice President’s signature. Review outgoing correspondence for procedural grammatical and factual accuracy. Draft letters of invitation, thanks, congratulations, acknowledgment, etc., for the Vice President’s signature. Monitor the Vice President’s secondary email vpaa@ccri.edu and forward concerns as necessary.
Division Operations:
  • Manage the Academic Affairs website.
  • Oversee office procedures and filing systems, including all academic files.
  • Maintain detailed and organized records of student/faculty grievances. Prepare requested material from NECHE . Ensure the confidentiality of records, meetings, and negotiations.
  • Manage Academic Affairs assignments, including divisional and faculty initiatives, promotion and tenure processes, and the Administrative Calendar
Communications:
  • Respond to and resolve routine and ad hoc inquiries from students, department chairpersons, faculty, administrators, staff, and the general public. Respond to routine and ad hoc inquiries from external agencies and institutions.
  • Process materials and recommendations to be forwarded to the President, RI Office of Higher Education, RI Board of Education, and/or other representatives of State agencies and institutions.
  • Prepare and distribute agendas and pertinent material for divisional meetings, as well as take, transcribe and distribute minutes/notes of said meetings.
  • Coordinate, create, and distribute reports by the Office of Academic Affairs
Minimum Requirements
  • Associate’s Degree required.
  • At least five years of experience as an assistant to a senior administrator in a large institution is required.
Competencies and Desired Qualifications

The most suitably qualified candidate will possess the following:
  • Bachelor’s degree.
  • Detail-oriented, excellent written and oral communication and organization skills, and be advanced in using Microsoft Word, Excel, PowerPoint, and Outlook.
  • Banner experience preferred.
  • Must be an independent worker and be able to participate as a member of a team, and possess strong problem-solving abilities, diplomacy, and customer relations.
Position Details

Position Information

Full-Time/Part-Time

Full-Time

FLSA

Exempt

Pay Grade

BOE 8

Salary Information

Commensurate with education and experience

Benefits

Full-time employees enjoy an array of benefits, including:

• Comprehensive Health Benefits and Rewards for Wellness Incentives
• Paid Time Off
• Parental Leave
• In-State Tuition Waivers
• Legal Care Insurance

For a complete listing, visit: https://ccri.edu/hr/benefits/index.html

Collective Bargaining Unit

BOE

Reports To

Vice President for Academic Affairs

Permanent/Limited position

Permanent

Position End Date

Academic/Calendar Year

Calendar

Work Schedule Information

Non-Standard; 35 hours per week

Campus Location

Primarily located at the Warwick Campus

Civil Service List position

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Details

Posting Details

Number of Vacancies

1

Application Open Date

02/24/2022

Application Close Date

Posting Number

SF00755

Quick Link

https://jobs.ccri.edu/postings/3637

Special Instructions to Applicants

To ensure full consideration, complete application materials should be received by 03/24/2022, 11:59 PM ( EST ). Applications will not be accepted after the closing date.

Finalists will be required to provide official college transcripts.

If you need assistance with the online application process, please contact Human Resources at 401-825-2311. TTY : 401-825-2313.

Disability Accommodations

CCRI is committed to ensuring the full participation of all applicants throughout the recruitment process. If you should require an accommodation during the application process, please notify the Department of Institutional Equity and Human Resources prior to the closing of the posting by calling (401) 825-2311.

EEO Statement

CCRI is an Equal Opportunity / Affirmative Action Employer.

We recognize that diversity and inclusivity are essential to creating a dynamic, positive and high-performing educational and work environment. We welcome applicants who can contribute to the College’s commitment to excellence created by diversity and inclusivity.

CCRI prohibits discrimination, including harassment and retaliation, on the basis of race, color, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status or status as a protected veteran. Inquiries or complaints concerning discrimination shall be referred to the College’s Title IX Coordinator at: TitleIXCoordinator@ccri.edu.

The Jeanne Clery Act requires institutions of higher education to disclose campus policy statements and crime statistics. Our annual report is available here:
https://www.ccri.edu/campuspolice/pdfs/Annual%20Security%20Report%202019.pd

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Associate's degree or higher?
    • Yes
    • No
  2. * Do you have at least five years of experience as an assistant to a senior administrator in a large institution?
    • Yes
    • No
  3. * Are you proficient in Microsoft Office applications?
    • Yes
    • No
  4. * Do you have experience using Banner software?
    • Yes
    • No
  5. * In order to improve CCRI's advertising strategy, please let us know where you FIRST learned of this job opportunity. Please be specific when using website or publication names (example: LinkedIN, HigherEdjobs, Chronicle, personal referral, etc.).

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents

Company

CCRI

The Community College of Rhode Island is the state’s only public comprehensive associate degree-granting institution. We provide affordable open access to higher education at locations throughout the state. Our primary mission is to offer recent high school graduates and returning adults the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth through an array of academic, career and lifelong learning programs. We meet the wide-ranging educational needs of our diverse student population, building on our rich tradition of excellence in teaching and our dedication to all students with the ability and motivation to succeed. We set high academic standards necessary for transfer and career success, champion diversity, respond to community needs, and contribute to our state’s economic development and the region’s workforce.

CCRI offers the lowest tuition of any college in the state, and we’re dedicated to providing open access to Rhode Islanders who want the knowledge, skills, and training necessary to enter high-quality careers or transfer to four-year institutions.

From its modest beginning with 325 students in 1964, CCRI has grown to include four full-service campuses and two satellite campuses, serving approximately 18,000 students. Campuses are located throughout the state in Lincoln, Providence, Warwick and Newport.

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