Assistant Director of Compliance and Human Resource Information Systems

Bergen Community College

Oversees and leads the College in the reporting and maintenance of all College policies and compliance responsibilities as related to human resources functions. Provides counsel to employees, faculty and management on a variety of Human Resource issues including but not limited to: policies, procedures, related laws and regulations. Advises on disciplinary, reporting and policy process and procedures, in addition to other areas, as needed and makes recommendations as necessary.

POSITION DESCRIPTION:

• Partners with the Human Resources team to ensure compliance is maintained regularly and implements an audit schedule to ensure continued maintenance.
• Organizes routine training programs and identifies appropriate staff to complete the trainings in accordance with College, state and federal requirements and needs.
• Reviews College policies on a regular schedule to ensure requirements are fulfilled and that documented processes and procedures are in place and being followed.
• Develops a communication plan to ensure departments are aware of compliance requirements as related to their department and provides information for scheduled training and personnel audits.
• Uses external resources to monitor issues in employment law and communicates changes to College leadership.
• Receives employee complaints and acts to resolve them following established policies; implements appropriate disciplinary and grievance procedures.
• Performs HRIS administration; evaluates, analyzes and maintains College’s existing system(s); coordinates with Information Technologies (IT) for technical support, solutions and program modifications to ensure information compliance.
• Assists in identifying HRIS needs and software products; acts as Subject Matter Expert for HR department.
• Works with department to develop internal audit procedures and processes to ensure compliance and accuracy.
• Serves as first point of contact in employee grievance cases.
• Handles and tracks disciplinary actions, investigations and grievances and recommends termination as appropriate; counsels’ employees, supervisors and managers to settle work-related conflicts.
• Completes local, state and federal reporting as required for the office of Human Resources.
• Develops and produces a variety of reports and queries and performs data analysis as assigned.
• Assists as required in annual mandatory reporting such as IPEDS, ACA and in recurring tasks such as annual increases and leave accruals.
• Confirms accuracy and integrity of all data entered, and assures information is available on a timely basis; performs monthly HRIS audits.
• Develops and conduct internal control measures for the Office of Human Resources; recommending policies and processes to improve outcomes.
• Performs additional tasks or duties as assigned.

Salary and Benefits:

• Annual Salary in range of $75,000-$80,000.
• NJ Educators Health Plan with free Vision and Dental. NJ State Pension plan.
• 15 vacation days, 15 sick days, 4 personal days, 2 floating holidays, all designated holidays and 5 non-designated holidays for a total of 52 days a year. 3 Partial Sick Days.
• Tuition reimbursement opportunities for staff and their family 6 months after hire.

Qualifications and Special Skills:

• Strong background in human resources policies, procedures, and practices as well as a thorough understanding of state and federal laws concerning employee benefits and payroll.
• Excellent verbal and written communication skills. Possesses strong presentation skills.
• Effective interpersonal and professional skills.
• Work collaboratively with senior leadership and multi departmental teams.
• Supervise, train, and evaluate assigned staff if applicable
• Strong analytical and problem skills.
• Proficiency in Microsoft Office and web‐based applications and platforms.
• Self‐direct, recommend strategic direction and influence change.

Education: Bachelor’s degree in Human Resources Administration, Business Administration, Information Technology or related field. SHRM-CP or PHP certification preferred.

Knowledge, Skills and Abilities: (a) Ability to work independently while performing data analysis which encompasses multiple information sources. Must have demonstrated ability to employ a balanced and positive approach to all work activities, especially when dealing with employee and management issues. Possess and applies knowledge of employment law and related federal and state regulations. Demonstrates skills to work with a variety of computer software, database management, and other employee management software applications. Possess proficiency in use of Google and Microsoft Office suite and familiar with cloud based computing and collaborative platforms and software; exhibits strong verbal and written communication skills, relationship building, organizing and planning. (b) must work collaboratively across various constituencies of the College and with vendors and external constituencies.

Experience: (a) Minimum of three (3) years HR experience as an HR Generalist including HRIS experience using Ellucian Colleague, PeopleSoft, ADP, or other related databases. Experience in higher education preferred.