BUSINESS SUPPORT SPECIALIST I

Job Description

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Business Support Specialist I to provide essential general administrative and office support that includes a broad range of responsibilities for a proximity-based work center comprised of one or more academic departments within the College. Requires a positive, responsible, proactive individual with strong interpersonal skills. Position reports to the Senior Business Specialist within the Center.

This position is within the MCPEC Center which consists of the departments of Mathematics and Statistics, Computer Science, Political Science and Public Policy Admin Program, Economics, and Criminology & Criminal Justice.

Responsibilities:

• Performs a variety of independent, specialized business support duties for the assigned department(s) or Center under guidance of the Senior Business Specialist
• Successfully performs multiple administrative tasks simultaneously in an environment with frequent interruptions and deadlines
• Executes, documents and reports on business and fiscal operations using established templates and procedures
• Provides administrative support to the Senior Business Support Specialist; organizes and completes structured assignments according to priorities and deadlines
• Recognizes and solves problems that occur, sometimes without supervisory approval
• Works with various vendors, customers, internal or external constituencies to complete complex projects; essential in implementing UM Shared Service Center Initiative in their respective center
• Assists with hiring and procurement for the Center
• Assists with advising faculty and staff on UM and campus purchasing policy and procedures, providing knowledge related to financial transactions
• Performs and tracks Budget Projections for the department(s) as assigned by Senior Business Specialist
• Acts as the Liaison to the Finance Support helpline for complex issues
• Processes and tracks student scholarships
• Assists with scheduling facilities, equipment and catering for events, meetings and programs
• Assists with creation and maintenance of department websites, newsletters and other published items
• Manages and coordinates program application processes; assists with student recruitment efforts as needed
• Acts as an informal mentor to Office Support III staff within the Center, providing training and general instruction; Assists with training new Office Support III employees
• May serve as coverage/backup for Business Specialist or Office Assistant duties as needed
• Other duties as assigned

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

Monday – Friday, 8am to 5pm(flexible), 40 hours a week.

Salary

Pay commensurate with education and experience.
Hiring Range: $16.00 to $16.85 Hourly
Grade: GGS-006
University Title: Business Support Specialist I

Minimum Qualifications

High School Diploma or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Demonstrated proficiency in the use of PeopleSoft FIN application, Microsoft Office (Excel, Outlook and Word).
• Excellent written and oral communication skills
• Superior organizational skills and process orientation Exceptional attention to detail
• Demonstrated problem solving skills
• Bachelor’s Degree
• A minimum of three years of full-time work experience in a fast-paced and varied environment specializing in administrative support
• Related work experience in an institute of higher education
• Familiarity with the use of Peoplesoft HR and MyView

Application Materials

Applicants must prepare a cover letter and current resume. Documents should be packaged as a single PDF and submitted through the university online submission system.

Inclusive Excellence Statement

As one of the most culturally and ethnically diverse campuses in Missouri, UMSL is committed to maintaining a climate where all students, faculty, staff and visitors can explore their interests, refine their talents and flourish. Inclusive excellence is embedded in our strategic plan which focuses on actions to recruit and retain diverse students and employees and promote activities that encourage civil and constructive discourse, reasoned thought and sustained dialogue in an environment of inclusion, respect and appreciation.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

English Version

EEO is the Law Spanish Version

EEO is the Law Chinese Version