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Associate Director, Athletics Compliance/SWA

Washburn University
Kansas, United States
Salary Not Specified
Posted Date
Jun 6, 2022

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Position Type
Administrative, Student Affairs, Athletics
Employment Type
Full Time
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Position Details

Position Information

Position Title

Associate Director, Athletics Compliance/SWA

Position Number


Position Summary

This position is responsible for ensuring all coaches and staff stay in compliance with NCAA and MIAA rules, requirements and deadlines. This position also manages the Athletics Department scholarship awards to ensure proper disbursement, equivalencies awarded and line item budgets, is the staff liaison for the Student Athlete Advisory Commit, and serves as the Senior Woman Administrator for the Athletics Department.

Essential Job Functions of Position

Compliance Officer Responsibilities:
1. Notify staff and coaches of NCAA and MIAA compliance deadlines and rule changes to ensure compliance with all requirements.
2. Provide training and rule interpretation for coaches and staff to ensure understanding of and compliance with NCAA rules.
3. Complete and submit NCAA compliance forms and reports, reviewing and verifying information to ensure accuracy, and calendaring deadlines to ensure timeliness.
4. Work with coaches and athletes to develop eligibility appeals and submit completed appeals to the NCAA for review and determination.
5. Work with the NCAA and MIAA to respond to and resolve infraction cases.
6. Compile and review semester grade reports to verify eligibility for all athletes and provide copies to coaches as necessary to assist in athlete mentoring.
7. Work with coaches as needed to complete and submit certification forms to the NCAA as required for off-campus recruiting certification.

Management of Athlete National Letter of Intent ( NLI ) forms and Athletic Department scholarships:
1. Work with coaches to complete student-athlete NLI forms
2. Work with WU Financial Aid, Business Office, and Foundation to ensure student-athlete and Graduate Assistant scholarships are properly disbursed.
3. Monitor scholarship awards to ensure each sport stays within allowed equivalencies and scholarship budget.

Athletic Game Day and Event Coordination
1. Assist with home game day activities to ensure athletic contests run smoothly, and safely and are in compliance with University, Conference and NCAA requirements.
2. Serve as game-day administrator for Soccer, Softball, and other sports as needed.
3. Attend Athletic events to establish a WU presence and to address any issues that may arise to ensure they are resolved quickly and competently.
4. Work with other Athletic Staff members to develop bids to the NCAA for hosting regional and national athletic competitions
5. Assist with other Athletic events as needed.

Serve as the Department liaison for the Student-Athlete Advisory Committee

Serve as the Senior Woman Administrator for the Athletics Department.

Assist with Campus Relations:
1. Establish and nurture campus liaisons to facilitate accountability and communication between the Athletics Department and other departments on campus (e.g. Financial Aid, Registrar, Faculty Athlete Representative, etc.) and promote teamwork to accomplish successful completion of interdepartmental activities and assignments.
2. Work with Academic Advising and the First-Year Experience coordinators to aid academic advising and progress, particularly for incoming student-athletes.

Perform additional job-related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

Bachelor’s degree. Two years of experience with NCAA rules compliance.
Master’s degree. Three years of experience with NCAA rules compliance. Experience as an NCAA rules compliance officer.

Knowledge, Skills & Abilities

Knowledge of NCAA and conference rules.
Effective communication and interpersonal skills. Proven ability to work as part of a diverse and inclusive team.

Licenses, Certifications & Registrations

Valid driver’s license with driving record that meets University standards.

Additional Requirements (e.g. Physical Demands)

Campus Security Authority


Special Instructions to Applicant

Advertised Pay

Range $70-$75K

Work Schedule

Regular Business Hours, Other - some nights and weekends

  • After completing one year of service in a benefits-eligible position, the University will contribute an amount equal to 10% of base pay into an employee’s defined contribution plan with TIAA .
  • After one year of continuous employment, eligible employees may officially enroll in University courses for credit or audit without paying applicable tuition and fees. Law School Courses excluded.
  • For an overview of the excellent benefits package, Washburn provides employees visit Washburn benefits.

Full Time

Average Hours per Week


Months per Year






EEO Statement

Washburn is an EOE and is dedicated to providing a student-centered and teaching-focused academic and work environment. We seek candidates who are committed to Washburn’s efforts to create a campus climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented and/or marginalized in higher education.

Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Detail Information

Posting Number


Background Check Required?


Driving History Checked?


Drug Screen Required?


Anticipated Start Date

Position End Date (if temporary)

For earliest consideration apply by


Posting Close Date

Open Until Filled?


Quick Link for Direct Access to Posting
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's Degree?
    • Yes
    • No
  2. * Do you have a valid driver's license?
    • Yes
    • No
  3. * Do you have at least two years of experience with the NCAA rules compliance?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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