Number of Vacancies:
Area of Consideration:
Open To The Public
Pay Plan, Series & Grade:
Open Until Filled
4200 Connecticut Avenue NW,
Washington, DC 20008
Brief Description of Duties
The Executive Assistant to the Vice President of Human Resources
provides executive-level administrative and project support to the
Vice President, and Human Resources team leads. Plans, organizes,
and executes all daily activities, including administrative,
financial, and operational responsibilities for the Office of Human
Resources. Supports the triage and prioritization of activities of
the executive team in a fast-paced environment to increase
productivity and overall effectiveness of services. Plays a key
role in managing performance metrics, project timelines, various
reports, data requests, and communication by tracking and driving
completion of key deliverables. Collaborates with internal and
external partners and coordinates with other administrative support
staff across the University. Must exercise discretion, good
judgment, sound decision making, and demonstrative initiative to
handle a wide variety of activities and confidential matters.
Essential Duties and Responsibilities
Minimum Job Requirements
- Provides efficient and high-quality day to day administrative
support and management of the unit to ensure prompt and effective
responses to operational requests, actions and issues; Proactively
identifies problem areas and makes appropriate recommendations to
ensure optimum productivity and efficiency.
- Supports the management team with the development of long/short
range unit goals, the evaluation and assessment of unit functions
to include process improvements, and budget development and
- Serves as the unit’s project manager; tracks and monitors a
variety of processes and projects; prepares and submits written
reports on institutional initiatives and unit programs and
- Serves as the unit communicator; prepares correspondence and
documents; assists in the preparation of concept papers, manuals,
brochures, policies and procedures; assists with the design, update
and maintenance of the unit’s online presence (i.e. website and
social media); Maintains schedules and calendars.
- Plans and coordinates a variety of functions, meetings and
programs to include logistics, communication, data collection,
evaluation, and after-action reports, etc.; Serves as the point of
contact for the unit for reports, records and facilities to
accommodate the needs of internal and external entities.
- Manages and advises the unit on contracts, agreements, or
cooperative arrangements with consultants, other government
agencies, universities or private organizations; tracks and
monitors all unit contracts.
- Manages unit finances; Initiates, tracks, monitors, manages and
reconciles the annual budget; handles all procurement, purchase
card, travel, supplies, etc.
- Performs other related duties as assigned.
Information to Applicant
Collective Bargaining Unit (Union):
- Bachelor’s degree in Human Resources, Business or a related
- Minimum of five years of experience in comparable positions
supporting executive level positions;
- Solid knowledge of Human Resources practice, office procedures
- Demonstrated strong organizational skills, project management,
and Microsoft office skills;
- Excellent interpersonal and decision-making skills; Expert
level written and verbal communication skills.
- Higher education experience preferred.
This position is not
part of the collective bargaining unit.
Selectee will be eligible for health
and life insurance, annual (vacation) and sick leave and will be
covered under the University of the District of Columbia' s
retirement plan (TIAA).
Equal Opportunity Employer:
The District of Columbia
Government is an Equal Opportunity Employer. All qualified
candidates will receive consideration without regard to race,
color, religion, national origin, sex, age, marital status,
personal appearance, sexual orientation, family responsibilities,
matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination:
In accordance with the D.C.
Human Rights Act of 1977, as amended, D.C. Official Code, Section
2-1401.01 et. seq., (Act) the University of the District of
Columbia does not discriminate on the basis of actual or perceived
actual race, color, religion, national origin, sex, age,
disability, sexual orientation, gender identity or expression,
family responsibilities, matriculation, political affiliation,
marital status, personal appearance, genetic information, familial
status, source of income, status as a victim of an intrafamily
offense, place of residence or business, or status as a covered
veteran, as provided for and to the extent required by District and
Federal statutes and regulations. Sexual harassment is a form of
sex discrimination which is also prohibited by the Act. In
addition, harassment based on any of the above protected categories
is prohibited by the Act. Discrimination in violation of the Act
will not be tolerated. Violators will be subject to disciplinary
Applicants claiming veterans preference
must submit official proof at the time of application.
At this time, the University of the
District of Columbia does not provide sponsorship for visas (e.g.
H-1B). This position is also ineligible for Optional Practical
A person applying for a position who
is a bona fide District resident at the time of application for the
position, may be awarded a 10-point residency preference over
non-District applicants, unless the person declines the preference
points. If selected, the person shall be required to present no
less than 8 proofs of bona fide District residency on or before the
effective date of the appointment and maintain such residency for 7
consecutive years from the effective date of the appointment.
Failure to maintain bona fide District residency for the 7-year
period will result in forfeiture of employment.
Pursuant to the requirements of the
Drug-Free Workplace Act of 1988, the individual selected to fill
this position will, as a condition of employment, be required to
notify his/her immediate supervisor, in writing, not later than
five (5) days after conviction of any criminal drug statute
occurring in the workplace.
Employment with the University of
the District of Columbia is contingent upon a satisfactory
background investigation. The determination of a 'satisfactory
background investigation' is made at the sole discretion of the
University of the District of Columbia. The University may refuse
to hire a finalist, rescind an offer of employment to a finalist or
review and may terminate the employment of a current employee based
on the results of a background investigation.
Disposition of Resume:
Resumes received outside the area of
consideration and/or after the closing date will not be given
consideration. You must resubmit your resume to receive
consideration for any subsequent advertised position vacancies. For
the purpose of employment, resumes are not considered job
applications. Therefore, if selected for employment a UDC
application will be required.
Official Job Offers are made by the University
of the District of Columbia, Office of Human Resources only.
All inquiries related to employment and
job applications should be directed to UDC Office of Human
Resources at (202) 274-5380.
The University of the District of Columbia is an Equal
Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. For
a full version of the University’s EO Policy Statement, please