Coordinator, Business/Admin Services

Position Details

Position Information

Requisition Number

S1699P

Home Org Name

Career Center

Division Name

Provost and VP Academic Affair

Position Title

Coordinator, Business/Admin Services

Job Class Code

DB04A

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Career Discovery and Success is seeking a Coordinator of Business Services. The purpose of this position is to provide administrative support to consolidate financial and business operations forwarded from functional units and team leads within the university career center. This position serves as a liaison for departmental administrative support personnel and advises on policies and procedures relevant to business operations, budgeting, and human resources issues. Additionally, this position coordinates daily business operations including reviewing departmental financial transactions, budget change orders, payroll, and travel vouchers. This position will work with and advise students, employees, and faculty on policies and procedures concerning operational issues related to business and financial operations, as well as assist in developing and balancing the departments total budget based on financial information gathered from internal units and team leads. An essential function of this position is to coordinate human resources processes to include recruitment of new employees and completing and reviewing personnel action forms. This position will prepare or coordinate the preparation of business and financial reports and may be responsible for coordinating the purchase and/or maintenance of equipment and inventories. Supervisory responsibilities are not a key function of this position but may be necessary in the future. However, this position will work in a coordinated effort with other administrative support personnel that operate within functional areas or units of Career Discovery and Success.

Essential Functions

· Coordinates daily business operations to include reviewing departmental financial transactions, JLD grand fund budget management, budget change orders, payroll, and/or travel vouchers.
· Coordinates human resources processes to include recruitment of new employees and completing and reviewing personnel action forms
· Serves as liaison for departmental administrative support personnel to advising on policy and procedure relevant to business operations, budgeting, and human resources issues.
· Advises Career Discovery and Success personnel, faculty, staff, graduate assistants, and student workers on policies and procedures concerning operational issues related to business and financial operations.
· Assists in developing and balancing the unit’s total budget based on financial information gathered from subordinate units/teams within the Career Discovery and Success.
· Prepares or coordinates the preparation of business and financial reports and provides them on a regular basis to the executive director and functional unit directors.

Minimum Education and Experience

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Administrative and financial support service

Requirements for Additional Job Levels

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Ability to communicate and work in collaboration with a team. Think critically and provide solutions to challenges. Ability to learn, understand, and apply policies and procedures. Ethical decision-making. Proficiency in creating and sharing financial reports in Excel. Experience in Microsoft Office Applications (Excel, Word, Outlook). Experience with Banner9 or Banner financial reporting system.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Grade

30

Salary Range

$28,000 - $46,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

06/03/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment.

Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/29787
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * How many years of experience do you possess in administrative and financial support services?
   
   (Open Ended Question)